B.1 RFQ 474360.pdf
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- Solicitation number
- 474360
- Issued by
-
Department of Energy Office of Science
About this file
This is a Request for Quotation (RFQ) issued by Brookhaven Science Associates, LLC, operator of Brookhaven National Laboratory (BNL) under a U.S. Department of Energy prime contract, for the procurement of twisted pair cables for power distribution in cryogenic temperatures for the Deep Underground Neutrino Experiment (DUNE). RFQ Number 474360 was issued on February 5, 2026, with a questions due date of March 9, 2026, and a quote due date of March 17, 2026 at an unspecified time. The anticipated period of performance extends from the date of award through March 31, 2028. The procurement is being solicited for full and open competition under NAICS Code 334417 (Electronic Connector Manufacturing) with a small business size standard of 1,000 employees. The contract type is fixed-price (FFP) with payment terms to be determined, and prices must be quoted in U.S. dollars FOB Brookhaven National Laboratory, Upton, New York, with freight prepaid and inclusive of all import duties and customs costs. Quotations shall remain valid for 90 days.
Award will be made to the responsive and responsible offeror submitting the lowest total price while meeting all technical requirements. Offerors must submit a signed Quotation Pricing Sheet (Enclosure C) via email to the buyer/contracts specialist, Shaylyn Price, at sprice@bnl.gov with RFQ Number 474360 in the subject line. All offerors must be registered in the System for Award Management (SAM) with a Unique Entity ID number, with an exception for foreign vendors who must complete AMS-Form-050. Offerors certifying as other than small or foreign businesses and expecting to exceed $900,000 must submit a Small Business Subcontracting Plan with goals of 50% small business, 5% small disadvantaged business, 5% women-owned business, 3% HUBZone, 3% veteran-owned, and 3% service-disabled veteran-owned. The successful offeror will be required to complete vendor authorization and tax withholding forms (W-9 for domestic vendors or W-8 for foreign vendors) and provide an ACH authorization form. Quotations are opened privately, and any exceptions to BSA terms and conditions must be noted with tracked changes; failure to accept terms in full may render an offer non-responsive.
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Request for Quotation (RFQ)
February 2025 AMS-Template-003 Rev. 4
Procurement & Property Management Division
Building SUSC 101 P.O. Box 5000
Upton, NY 11973-5000 Phone 631-344-2980 sprice@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov
DATE: 5 February 2026
REQUEST FOR QUOTE (RFQ) NUMBER: 474360
DESCRIPTION:
Twisted Pair Cables for Power Distribution in Cryogenic Temperatures for the Deep
Underground Neutrino Experiment (DUNE) Issued By:
Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000
Buyer/Contracts Specialist:
Name: Shaylyn Price Telephone No.: 631-344-2980 Email: sprice@bnl.gov
Ship To Address:
Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000
Anticipated Freight Terms:
FOB Destination, Freight Prepaid
Anticipated Period of Performance/Delivery Date: Date of award through March 31, 2028
Questions Due Date: 09 March 2026 Quote Due Date & Time: 17 March 2026
Contract Type: FFP Payment Terms: TBD
*Brookhaven is a tax-exempt entity. Quote Validity: Quotes shall remain valid for 90 days
1.0 INTRODUCTION
Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for the subject requirement as outlined in the Draft Contract 474360 (Enclosure A)
NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 334417, Electronic Connector Manufacturing. The stated size standard is 1,000 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).
This procurement:
• Is being solicited for full and open competition.
http://www.sam.gov/
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2.0 SCOPE OF WORK
The Offeror shall furnish items and delivery requirements in strict accordance with the attached Draft Contract 474360 (Enclosure A).
3.0 BASIS OF AWARD
BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. The quote provided must include all necessary descriptive information to clearly demonstrate how the proposed items meets all requirements specified in this solicitation. BSA is not responsible for locating or securing any information that is not furnished with the offer.
The resultant award shall be subject to the terms & conditions of Enclosure A. The Offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON. The Offeror shall not construe any noted exceptions to be accepted by BSA.
An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.
4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION
A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
BSA will only accept email submissions of formal quotations:
• Email submissions must include the signed Quotation Pricing Sheet
(Enclosure C). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number 474360 in the Subject Line.
All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.
5.0 PRICING AND SUPPORTING DOCUMENTATION
5.1 Pricing Quotation and Supporting Documentation:
The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.
dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.
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5.2 System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.
If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.
* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).
5.3 Representations and Certifications:
AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.
6.0 SMALL BUSINESS SUBCONTRACTING PLAN
All Offerors certifying that they are other than a “small business or foreign business” and that they expect to submit an offer that will exceed $900,000 must submit a Small Business Subcontracting Plan for BSA’s approval prior to contract award. Reference shall be made to FAR 52.219-9 before completing this subcontracting plan. Firms certifying that they are small or foreign businesses need not complete the plan.
The following BSA Small Business goals are provided as an example for this procurement. Any exceptions to this requirement shall be noted accordingly.
Small Business ................................................................................. 50% Small Disadvantaged Business .......................................................... 5% Women-Owned Business ................................................................... 5% Hub Zone ............................................................................................ 3% Veteran-Owned Business ................................................................... 3% Service-Disabled Veteran-Owned Business ........................................3% http://www.sam.gov/ http://www.sam.gov/ https://napex.us/
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Note: If the Offeror can certify that the there are no subcontracting opportunities in the work to be performed under this contract, they will need to fill out AMS Form- 001, entitled “Subcontracting Plan Waiver,” instead of the Small Business Subcontracting Plan.
7.0 OTHER REQUIRED FORMS AND DOCUMENTS
The successful Offeror will be required to complete the following forms (if applicable):
• Vendor ACH Authorization Form, Enclosure D.
• W-9 Form, Enclosure E.
• W-8 Form, Enclosure F, will need to be completed in lieu of the W-9
Form if Vendor is foreign.
• AMS Form-001 Subcontracting Plan Waiver Enclosure G
8.0 CLOSURE
We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.
Enclosures: A. Draft Contract 474360 B. AMS Form 050 Reps and Certs C. AMS Form 043 Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) F. W-8 Form (Foreign Vendors) G. AMS Form-001 Subcontracting Plan Waiver
| 1.0 INTRODUCTION |
| 2.0 SCOPE OF WORK |
| 3.0 BASIS OF AWARD |
| 4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION |
| 5.0 PRICING AND SUPPORTING DOCUMENTATION |
8.0 CLOSURE
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