B-50588 - Vendor Questions and Answers - Public Participation Plan - Addendum 1~2.docx
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- Attached to
- Public Participation Plan
- Solicitation number
- 26-494DOT-FINAD-B-50588
- Issued by
- Illinois
About this file
This is an addendum containing vendor questions and answers for RFP B-50588 issued by the Illinois Department of Transportation (IDOT) for a Public Participation Plan project (26-494DOT-FINAD-B-50588). The addendum addresses three primary inquiries from offerors regarding certification requirements, documentation standards, and sample submission quantities. IDOT clarified that vendors must submit at least three samples demonstrating experience with State DOTs, metropolitan planning organizations, or other transportation agencies, with samples evaluated based on relevance to the RFP scope. Documentation of public outreach services experience over the past five years may include project sheets, public involvement exhibits, web designs, or similar materials demonstrating relevant expertise.
The addendum establishes a Business Enterprise Program (BEP) goal of 9 percent, which must be fulfilled by a vendor certified in at least one of the solicited NIGP codes (918-24 Communications Consulting or 918-26 Public Relations Consulting). Certification in both codes is not required to meet the BEP goal. All sample materials must be submitted with proposals and should reflect outreach communication efforts performed by proposed staff within the last three years, with submissions evaluated and scored based on their relevance to the stated scope of work.
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Public Participation Plan
26-494DOT-FINAD-B-50588
Addendum #1 Response to Offeror’s Questions to RFP Below are the responses to the questions that the Agency received regarding this RFP:
1. We are requesting clarification regarding the NIGP codes used to establish the BEP Goal of 9%. For the 9% goal to be met, will the BEP Certified Vendor identified on the Utilization Plan need to be certified in both 918-24 – Communications Consulting and 918-26 – Public Relations Consulting NIGP codes? Is it possible for the 9% BEP Goal to be met if the BEP Certified Vendor is only certified in NIGP code 918-26 – Public Relations Consulting?
Response: The vendor fulfilling the BEP Goal must be certified in at least one of the solicited NIGP Codes.
2. Could IDOT clarify what they consider to be acceptable documentation under Section F.3.1, which states: “Vendor should provide documentation in its proposal demonstrating their experiences for the last five (5) years providing public outreach services.” Is IDOT expecting firms to include project sheets, examples of public involvement exhibits, web designs, or similar materials?
Response: Documentation should be provided and any of the examples listed would qualify.
3. Additionally, could you confirm the number of samples consultants should include in their submittals? Section F.2.1 states: “Vendor shall submit at least three samples,” while Section F.3.4 states: “Provide two samples of previous outreach communication efforts.”
Response: Both Section F.2.1 and F.3.4 should say three (3) samples (see below).
F.2.1. The Vendor shall submit at least three (3) samples with their proposal, demonstrating their experience in similar projects with State DOTs, metropolitan planning organizations, or other transportation agencies.
F.3.4. Provide three (3) samples of previous outreach communication efforts similar to those specified in Section B.2, performed by the proposed staff within the last three (3) years. Submittals will be evaluated and scored based on relevance to the scope of this RFP.
Samples must be submitted with proposal.
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