Award Notice.docx

This is a Notice of Award posting from the State of South Carolina's Fiscal Accountability Authority for a Statewide Term Contract (Solicitation No. 5400028747) for Electronic Equipment Recycling services. The procurement, managed by Procurement Officer Michael Speakmon, CPPO, seeks comprehensive e-waste management services for non-residential serviceable surplus and unserviceable electronic equipment across the state. The solicitation encompasses seven line items covering various electronic equipment categories including CRT and non-CRT televisions and monitors, intact and harvested computers and servers, hard drives, and miscellaneous electronics, with estimated annual volumes ranging from 10,000 to 225,000 pounds per category and a total estimated annual volume of approximately 680,000 pounds. A virtual pre-bid conference was held on October 1, 2025, at 10:00 AM via Microsoft Teams, with bid offers due on November 3, 2025, at 11:00 AM. The Notice of Award was posted on December 11, 2025, on the procurement website at www.procurement.sc.gov. The contract is structured for a five-year term beginning February 1, 2026, and running through January 31, 2031, with an initial one-year term followed by potential for four additional one-year renewals.

Contractors must possess e-Stewards and/or R2 certification and provide end-to-end services including pick-up, transportation, sorting, data destruction, and recycling. The solicitation permits multiple data destruction methods including removal by governmental units, data wiping, or on-site observable destruction, with comprehensive documentation required through a Transfer of Responsibility Form emphasizing data security. Pricing is evaluated based on a weighted grand total of extended prices, allowing for both positive and negative unit pricing depending on the recyclable material's value. No specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the posting. The substantial estimated annual electronic waste volume of 680,000 pounds indicates significant contract value potential for the selected vendor.