Award Extension Notice.docx

This is an Award Extension Notice from the State of South Carolina, issued by the Procurement Director for the Statewide Term Contract (STC) for Electronic Equipment Recycling (Solicitation Number 5400028747). The procurement covers non-residential serviceable surplus and unserviceable electronic waste management services, including seven line item categories for CRT and non-CRT televisions and monitors, intact and harvested computers and servers, hard drives, and miscellaneous electronics, with estimated annual volumes ranging from 10,000 to 225,000 pounds per category. A virtual pre-bid conference was scheduled for October 1, 2025, at 10:00 AM via Microsoft Teams, with bid offers originally due by November 3, 2025, at 11:00 AM. The award posting date has been extended until further notice, and offerors will receive three working days' advance notice prior to the final posting of the Notice of Award. The contract is structured for a five-year term beginning February 1, 2026, through January 31, 2031, consisting of an initial one-year term with four potential one-year renewal options.

Contractors must hold e-Stewards and/or R2 certification and provide comprehensive end-to-end services including pick-up, transportation, sorting, data destruction, and recycling. The procurement permits multiple data destruction methods, including removal by governmental units, data wiping, or on-site observable destruction, with a Transfer of Responsibility Form required to ensure complete data removal or destruction before equipment disposal. Pricing is evaluated based on a weighted grand total of extended prices, with flexibility for both positive and negative unit pricing depending on recyclable material value. The estimated total annual electronic waste volume is approximately 680,000 pounds. The procurement officer is Michael Speakmon, CPPO, located at the South Carolina Fiscal Accountability Authority in Columbia.