Available_Group_List_as_of_4.15.25.pdf

This document is a Group List for the North Carolina Sheriffs' Association (NCSA) First Responder Supplies and Equipment Procurement Program for the 2025-2026 contract period (Bid Number 26-03-0521). The procurement encompasses 51 distinct product groups spanning a comprehensive range of first responder equipment, including adapters and brackets, ammunition, ballistic shields, breathing air equipment, communications devices, firearms and accessories, medical equipment and supplies, personal protective equipment, tactical robots, thermal imagers, uniforms and footwear, and specialized emergency response gear such as hazardous materials equipment, rescue tools, and wildland skid units. The bid period opens on April 22, 2025, and closes at 12:00 noon EST on May 21, 2025, with contract awards anticipated on June 18, 2025. A mandatory pre-bid conference is scheduled for February 27, 2025, from 10:00 am to 12:00 pm EST. The contract term covers the 2025-2026 period, and participating vendors cannot withdraw bids for 60 calendar days after the posting date.

Vendors must register through VendorLink and be listed as a Planholder to participate. Pricing requirements include a minimum 6% catalog discount off manufacturer's suggested retail price (MSRP) and a 0.0075 commission fee incorporated into base pricing. Vendors must provide manufacturer certifications, five government references, and detailed product specifications with their bids. Comprehensive insurance coverage is mandatory, including Workers' Compensation, Comprehensive General Liability of $1,000,000 per occurrence, and Automobile Liability with a Best's guide rating of B+:VI or better. The procurement is open to all units of local governments and political subdivisions inside and outside North Carolina, with no specific set-aside designations for disadvantaged enterprises explicitly mentioned. The NCSA reserves the right to award contracts to multiple responsive and responsible bidders on either an individual line-item basis or combined bid basis, and retains the authority to reject any bid deemed non-competitive. The bid package encompasses 403 line items across the 51 product categories.