Bid_26-03-0521_ITB_and_Advertisement.pdf
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- Attached to
- First Responder Supplies and Equipment
- Solicitation number
- 26-03-0521
- Issued by
- North Carolina
About this file
This document is an Invitation to Bid (ITB) issued by the North Carolina Sheriffs' Association (NCSA) for the 2025-2026 First Responder Supplies and Equipment Cooperative Purchasing Program. The bid (Number 26-03-0521) is for first responder supplies and equipment, with bidding opening on April 22, 2025, and bid replies due by May 21, 2025, at 12:00 NOON EST. A pre-bid conference will be held virtually via Zoom on February 27, 2025, from 10:00 AM to 12:00 PM EST, with an RSVP deadline of February 20, 2025. All bid submissions must be electronically submitted through VendorLink, and vendors must register as a Planholder to participate.
The NCSA reserves the right to award contracts to multiple responsive and responsible bidders, with each bidder subject to a mandatory vetting process. Bidders cannot withdraw their bids for 60 calendar days after the posting date, and the NCSA Contract Administrator retains the right to reject any bid not considered competitive or to make awards as individual items or total combined bids. Specifications and solicitation documents can be obtained from the NCSA website, and vendors are encouraged to participate in the pre-bid conference. All bid submissions must include completed required documents, which can be found on VendorLink and the NCSA website.
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Text version
NORTH CAROLINA SHERIFFS’ ASSOCIATION
P.O. BOX 20049
RALEIGH, NC 27619-0049
BID NUMBER: 26-03-0521
BID TITLE: FIRST RESPONDER SUPPLIES AND EQUIPMENT
ADVERTISEMENT DATE: February 10, 2025
PRE-BID CONFERENCE: February 27, 2025 (10:00 AM – 12:00 PM EST)
PRE-BID CONFERENCE TO BE HELD AT: Zoom - Meeting materials will be provided to all who RSVP.
DEADLINE TO RSVP FOR PRE-BID
CONFERENCE: February 20, 2025 – All RSVP’s must be emailed to Anna
Martin at amartin@ncsheriffs.net. Please include your company name, name of each attendee, and email address of each attendee.
BIDDING OPENS: April 22, 2025
BID REPLIES DUE: May 21, 2025 at 12:00 NOON EST
ELECTRONIC BID SUBMITTALS: All pricing, discounts, build sheets, option sheets, and required bid documents must be uploaded in VendorLink for the bid to be considered. Vendors must register with VendorLink and be listed as a Planholder to submit a bid for NCSA First Responder Supplies and Equipment Bid
26-03-0521.
www.myvendorlink.com
All vendors are to notify Anna Martin by February 18, 2025, with any items that need to be added to the list of first responder supplies and equipment that will be eligible for bidding. Please submit all requests using the “Add/Delete” form found within VendorLink under the “Document” section for Bid 26-03-0521.
SOLICITATION DOCUMENTS AND BID INFORMATION CAN BE ACCESSED WITHIN VENDORLINK AND ON THE NCSA WEBSITE (HTTPS://NCSHERIFFS.ORG/PROCUREMENT/FIRST-RESPONDER-SUPPLIES-AND-EQUIPMENT).
MANUFACTURERS AND VENDORS WHO WISH TO PARTICIPATE IN THIS INVITATION TO BID SHOULD
PARTICIPATE IN THE PRE-BID CONFERENCE.
BID SUBMISSIONS MUST INCLUDE ALL COMPLETED REQUIRED DOCUMENTS IN ORDER TO BE CONSIDERED. ALL REQUIRED DOCUMENTS CAN BE FOUND ON VENDORLINK AND THE NCSA WEBSITE (WWW.NCSHERIFFS.ORG).
CONTACT ANNA MARTIN AT (919) 459-1072 FOR REGISTRATION INFORMATION.
INVITATION TO BID
ADVERTISEMENT
FIRST RESPONDER SUPPLIES AND EQUIPMENT
BID NUMBER: 26-03-0521
The North Carolina Sheriffs’ Association (NCSA) invites interested bidders to submit bid proposals for its 2025-2026 First Responder Supplies and Equipment Cooperative Purchasing Program.
Each contract shall be awarded to responsive and responsible bidders. All bids submitted via VendorLink will be made to all responsive and responsible bidders. Awards may be made to more than one bidder. Any VendorLink submissions received that do not meet solicitation requirements will be considered non-responsive. All bidders will go through a mandatory vetting process, conducted by the North Carolina Sheriffs’ Association.
No bidder may withdraw his bid for a period of sixty (60) calendar days after the date set for the posting thereof.
Bidders are hereby advised that the NCSA Contract Administrator reserves the right to reject any bid proposal not considered to be competitive in nature based on the best pricing information available.
Furthermore, the NCSA Contract Administrator reserves the right to reject any or all bids, in whole or in part, and/or make awards either as individual items or as a total combined bid, whichever they consider to be in the best interest of the local governmental agency, and to waive any informality in any proposal.
Specifications and solicitation documents may be obtained by bona fide bidders via the NCSA website at www.ncsheriffs.org. Vendors who wish to participate in this invitation to bid should participate in the Pre-Bid Conference (date found on the official Invitation to Bid). Contact Anna Martin, NCSA Senior Coordinator – Business Development, at (919) 459-1072 or amartin@ncsheriffs.net for registration information.
NORTH CAROLINA SHERIFFS’ ASSOCIATION
By: ____________________________________ Jason Bennett North Carolina Sheriffs’ Association
Director - Business Development
PUBLISH: NORTH AMERICA PROCUREMENT COUNCIL (NAPC) POWERED BY VENDOR REGISTRY
February 10, 2025
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