2025-2026_NC_First_Responder_Official_Calendar_-_Updated_2-24-25.pdf
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- Attached to
- First Responder Supplies and Equipment
- Solicitation number
- 26-03-0521
- Issued by
- North Carolina
About this file
The document is a detailed procurement calendar for the 2025-2026 First Responder Supplies & Equipment contract issued by the North Carolina Sheriffs' Association (NCSA), Bid 26-03-0521. The solicitation invites vendors to participate in a comprehensive bidding process for first responder supplies and equipment, with key dates spanning from February 3, 2025, to June 18, 2025. Vendors must register in VendorLink and be listed as "Planholder" before the bid period opens. The procurement timeline includes multiple stages: program introduction and solicitation, model specification reviews, and bid finalization, with critical milestones such as the Pre-Bid Conference on February 27, 2025, at 10:00 am EST, the bid period opening on April 22, 2025, and closing on May 21, 2025, at 12 noon EST. The contract term will be effective from June 18, 2025, with contracts awarded on this date.
The procurement process requires vendors to complete several mandatory steps, including submitting an "Add/Delete" form to request products for bidding, responding to draft bid packages, and providing five government references. All bidding must be completed within VendorLink, and vendors must submit their complete bid packages, including pricing and required documents, by the May 21, 2025, deadline. The NCSA will publish bid tabulation results on May 23, 2025, conduct a review of submissions through June 11, 2025, and publish the intent to award on June 12, 2025. The solicitation emphasizes transparency and comprehensive vendor participation, with multiple opportunities for vendors to review and provide input on the draft bid packages before the final solicitation.
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Text version
Start Date Due Date
NCSA Publishes Solicitation for Vendors February 3, 2025 February 3, 2025
Vendor Registration - All bidders must create an account with VendorLink and be listed as
"Planholder" prior to the bid period opening .
February 3, 2025 April 16, 2025
NCSA Publishes Invitation to Bid Announcement and Publication February 10, 2025 February 10, 2025
NCSA Publishes NAPC Advertisement February 10, 2025 February 10, 2025
NCSA Publishes Newspaper Advertisement February 10, 2025 February 10, 2025
Start Date Due Date
"Add/Delete" Form due to NCSA (amartin@ncsheriffs.net) - Request for any product that needs to be available for bidding for the 2025-2026 contract year. The "Add/Delete" Form is available in VendorLink within the "Documents" Section of Bid 26-03-0521.
February 18, 2025 February 18, 2025
Deadline for Vendors to Submit the Pre-Bid Conference RSVP to amartin@ncsheriffs.net -
Meeting materials will be provided to all who RSVP February 20, 2025 February 20, 2025
NCSA Publishes First Draft Bid Package in VendorLink for Vendor Review February 26, 2025 February 26, 2025
Pre-Bid Conference for all Vendors - Meeting will be held via Zoom.
February 27, 2025 at 10:00 am EST
February 27, 2025 at 12:00 pm EST
Deadline for Vendors to Respond to the NCSA (amartin@ncsheriffs.net) regarding the First
Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-03-0521 - This response is for any additional changes that need to be made to the list of products included in the First
Draft Bid Package that will go out to bid.
March 6, 2025 March 6, 2025
Start Date Due Date
NCSA Publishes Second Draft Bid Package in VendorLink for Vendor Review March 25, 2025 March 25, 2025
Deadline for Vendors to Respond to the NCSA (amartin@ncsheriffs.net) regarding the Second
Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-03-0521 - This response is for any additional changes that need to be made to the list of products included in the
Second Draft Bid Package that will go out to bid.
April 1, 2025 April 1, 2025
Start Date Due Date
NCSA Finalizes List of Equipment Eligible for Bidding - Published in VendorLink April 15, 2025 April 15, 2025
Bid Period Open - All bidding must be completed within VendorLink to be considered . April 22, 2025 May 21, 2025 at 12 noon EST
Deadline for Vendors to Submit Bid Package - All pricing and required documents to be submitted within VendorLink .
May 21, 2025
May 21, 2025 at 12 noon EST
Deadline for 5 Government References to complete NCSA online Government Reference
Form for bidding Vendors.
May 21, 2025
May 21, 2025 at 12 noon EST
NCSA Publishes Bid Tabulation Results May 23, 2025 May 23, 2025 by 5:00 pm EST
NCSA Review of all Bid Submissions May 23, 2025 June 11, 2025
NCSA Publishes Intent to Award/Bidder Review of Award June 12, 2025 June 12, 2025
NCSA Announces and Publishes Official Bid Award - All awarded contracts go into effect. June 18, 2025 June 18, 2025
Updated 2-24-25
Program Introduction and Solicitation
New/Updated Model Specification Review 1
New/Updated Model Specification Review 2
Bid Finalization and Announcement
North Carolina Sheriffs’ Association 2025-2026 First Responder Supplies & Equipment Calendar
Bid 26-03-0521
File details come from the government source that posted it. Updated .