AV Room and Equipment Chart - Senior Leaders Meeting 2026 - RevJS2.13.26v237pmET.xlsx

This is an Audio-Visual Room and Equipment Chart for the Equal Employment Opportunity Commission's 2026 Senior Leaders Meeting, detailing specific venue and technical requirements across multiple functional spaces. The chart specifies requirements for a plenary session room accommodating up to 100 attendees with round table seating, a raised ADA-accessible platform (no higher than 24 inches with wheelchair accessibility), and directional signage. Audio-visual requirements for the plenary include a 10x10-foot projector screen, podium with microphone on a riser, cordless and wired handheld microphones with fresh batteries, lavalier microphones with transmitters and receivers, an audio mixer with multiple input channels, two speakers for room coverage, AV connection ports for laptops, and power strips at the presenter's table. The setup also requires three long tables for up to six panelists each with wired handheld microphones, WiFi coverage throughout all rented spaces, and two registration tables with chairs.

Additional support spaces outlined include a conference room accommodating at least six support staff members and a breakout or meeting room for 40-50 people in U-shape configuration with comparable AV support including laptop connectivity, audio mixer with speakers, wired handheld microphone, power strips, and power cords. This specification chart supports the EEOC's two-and-one-half-day agency-wide meeting for Senior Executive Service and Senior Level members and is associated with Solicitation Number 45310026Q0007, issued as a Request for Quotation encouraging convention centers, hotels, and full-service facilities to submit quotations based on technical capability, past performance, and price.