Attch C-2 Ordering Procedures.pdf
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- Solicitation number
- FA4484
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This document is an Attachment C-2 Ordering Procedures for a federal contract that outlines the process for task order submissions and site visits. The procedures specify two response timeframes: normal response requiring Task Order Proposals within 21 calendar days, and quick response requiring proposals within 7 calendar days, both at the Contracting Officer's (CO) discretion. Contractors must submit price proposals using the government-provided Price Schedule and a Construction Specifications Institute format Schedule of Values, which breaks down pricing by work divisions and sub-contractors. A mandatory pre-proposal site visit is required, during which contractors will meet with the 787th Civil Engineer project manager to clarify project scope and verify existing conditions. After the site visit, contractors must email detailed questions to the CO within five work days, after which the CO will provide a finalized scope of work through an amendment to the Task Order Request for Proposal (TORFP).
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C-2 ORDERING PROCEDURES
1. TORFP: As the need arises for performance under the terms of this contract, the CO or authorized representative will issue a Task Order Request for Proposal (TORFP) providing Statement of Work, the proposed project requirements, define the government evaluation method(s) to be used for subsequent award of TO, and establish the date, time and location of the pre-proposal site visit. Pre- Proposal site visits are mandatory.
2. Task Order Proposals: In response to TORFPs, Contractors shall submit a Task Order Proposal that includes price proposals, consisting of completing the Government provided Price Schedule. In addition, as requested provide a Schedule of Values that follows Construction Specifications Institute format breakdown by the applicable Division(s) that supports the Price Schedule. In general, this will portray how the Contractor divides the pricing for the major segments of work among the Divisions and its Sub- Contractors used on the particular TORFP. The purpose of this Schedule of Values is to allocate, to each major segment of work, its share of the total cost of construction. These will be lump sum prices, not by quantity or unit, including Contractor’s Overhead and Profit. These lump sum costs shall also include applicable delivery, taxes, insurance, equipment rentals, and similar costs. This Schedule of Values is for the Government’s information only.
3. Normal Response Requirements: If the requirement is determined to be a normal response requirement by the CO, the Contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of twenty-one (21) calendar days from written notification. The allowed normal response time may be changed at the discretion of the CO.
4. Quick Response Requirements: If the requirement is determined to be a quick response requirement by the CO, the Contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of seven (7) calendar days from written notification. The allowed quick response time may be changed at the discretion of the CO.
5. Site Visit: During the Task Order Proposal period, a site visit with the Contractor, 787th Civil Engineer project manager, COTR, and the CO or representative shall take place to clarify the scope of the requirement and verify the existing conditions. The Contractors shall email detailed site visit questions to the CO within five (5) work days following the site visit. The CO will provide a finalized scope of work by amendment to the TORFP. Following submission of the site visit questions.
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