Attch 3_20250814 BPA Terms_Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA)

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT. This is a pre-priced Blanket Purchase Agreement (BPA) for Aircraft

Wash Services when requested by the contracting officer or authorized representative during the effective period. The contractor is to provide all personnel, supervision, etc. to perform full wash of C-130H aircraft on an on-call basis in accordance with the terms of this agreement, technical orders, publications, the performance work statement and the pre-approved price list. The contractor shall furnish firm price lists periodically as required by the contracting officer.

2. PERIOD OF PERFORMANCE. The term of this agreement shall be from 01 October 2026 through 30 September 2031 or until total orders under this agreement reach $249,999.00. whichever occurs first.

3. EXTENT OF OBLIGATION. It is understood and agreed that this BPA obligates the government only to the extent that authorized calls are actually made against it and then only when delivery against such calls has been completed. Per FAR 13.303-3(a)(2), the Government is only obligated to the extent of calls actually placed against this BPA by authorized personnel. This BPA does not obligate any funds. Funding will be provided for each call placed under this vehicle.

An individual BPA is considered complete when the purchases under it equal its total dollar limitation, or when its stated period of performance expires.

4. PURCHASE LIMITATION. The limitation for each individual purchase under this BPA shall be identified by an authorization letter according to paragraph five below. No individual call order placed against this BPA shall exceed $25,000.00. For the purpose of this BPA, a call order is defined as one aircraft wash as outlined in the price list. The billing period is defined as per call order. Each call order shall be billed in its entirety after the last aircraft wash ordered has occurred.

5. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA. A list of individuals (Ordering

Officers) authorized to purchase under the BPA will be provided to the Contractor. Ordering Officers will be identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the contracting officer. Ordering Officers will provide number aircraft to be washed with preferred dates specified. Do NOT accept calls from anyone who is not listed on this authorization letter. The Government will not be responsible for payment of any reservations made by unauthorized individuals.

6. DELIVERY TICKETS. All aircraft washes under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

A. Name of Supplier B. Blanket Purchase Agreement (BPA) Number C. Date of Purchase (Call) D. Purchase Number E. Itemized list of services furnished F. Quantity, unit price, and extension of each item, less applicable discounts (Numbers of washes provided) G. Date of service(s) H. Name of Individual Placing Call

7. INVOICES. An itemized invoice shall be submitted upon completion of all aircraft washes per call or upon expiration of this BPA, whichever occurs first, for all services made during a billing period and for which payment has not been received. Invoices shall be made after washes are complete for all scheduled-on call and consolidated into one charge for the total amount unless authorized differently by the Government POC. An itemized invoice consolidating shall be submitted following the rendering of service. These invoices need not be supported by copies of delivery tickets. Invoices shall be emailed to:

i. the appropriate government representative appointed in writing by the contracting officer.

ii. Courtesy copy: jacquelyn.rodrigues@us.af.mil & mikkael.hahn.1@us.af.mil

8. METHOD OF PAYMENT. Payment will be made by Government Purchase Card (GPC). GPC is a payment tool used by government agencies to make authorized purchases efficiently and securely, similar to a credit card but strictly regulated for official use. The Contractor shall waive any and all surcharges associated with processing the Government Commercial Credit Card through the US Bank Card System.

mailto:kirsten.obrien.4@us.af.mil mailto:mikkael.hahn.1@us.af.mil

9. SECURITY REQUIREMENTS. All contractor employees must be identified by a uniform, ID card and/or name tag. Name tags, ID cards, etc. must be readily visible (ex. ID worn on lanyard may not be tucked inside collar or pocket). Contractor shall have procedures in place to ensure unauthorized individuals do not have access to employee uniforms, ID cards and/or name tags, and that said items are collected upon termination of employment.

10. PRICING. A detailed pricing list by aircraft wash will be provided to the Contracting Officer and updated as needed. Pricing shall be indicated per wash, inclusive of authorized surcharges, taxes or fees. The Government is exempt from state and local sales tax. Prices charged in this BPA should not be higher than Contractor’s advertised Government rate. The Contractor should submit a revised pricing list annually or as necessary.