Attch 1_20250630 934MXG PWS Aircraft Wash.pdf

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE RESERVE COMMAND

C-130H Aircraft Wash

1.0 DESCRIPTION OF SERVICES.

1.1 Scope. The contractor shall provide aircraft wash services for 934th Airlift Wing (AW) assigned C- 130H aircraft. The contractor, with exception of Government furnished items and services listed in paragraph 3, shall provide all personnel, equipment, tools, materials, supervision and other items necessary to perform these functions, in strict accordance with the terms and conditions specified within this Performance Work Statement (PWS). The contractor shall provide services that are consistent with practices in the commercial marketplace along with Government-required procedures for wash services in accordance with this PWS. The contractor shall comply with all federal, state and base environmental regulations, as well as Occupational Safety (OSHA) and Air Force Occupational Safety (AFOSH) requirements.

1.2 Organization. The 934AW organization with primary responsibility for this requirement is 934th Maintenance Group (934 MXG) Air Reserve Base.

1.3 Place of Performance. Unless otherwise approved by the Contracting Officer/Contracting Officer Representative (CO/COR), the contractor shall provide services between the hours of 0600-2300, Monday through Thursday, 0600-1800 Friday and 0600-1600 UTA weekends, except on recognized US holidays. The 934 MXG may schedule washes on weekends as necessary at least 72 hours in advance. The performance shall be at the 934th Airlift Wing, Minnesota Air Force Reserve, Bldg. 821 as primary or Bldg. 870 as the alternate location to accomplish aircraft washes. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4 Required Services. The contractor shall be responsible for performing aircraft washes for the 934 AW. The services include but are not limited to provide all personnel, supervision, etc. to perform full wash of C-130H aircraft on an on-call basis in accordance with the technical orders and publications cited in this PWS.

1.4.1 Technical Orders, Publications and Forms. The Government shall make available the electronic T.O.s (ETOs), publications and forms listed in Appendix A. All documents are available from 934 MXG Quality Assurance Office Bldg. 805, room 003; Phone: (612) 713-1327 or -1326.

1.4.2 Aircraft Wash Schedule. The 934 MXG will provide three-month wash schedules for the contractor.

Any alterations to this schedule will be communicated to the Contractor within 72 hours after schedule change is made.

1.4.2.1 The Contractor shall be able to accommodate schedule changes, to include cancellations, at no cost, provided they are notified no later than 24 hours prior to the scheduled wash. If facility availability or weather conditions arise while a wash is in progress, the contractor shall immediately terminate the wash and allow the aircraft to be put back into its pre-wash configuration.

1.4.2.2 The contractor has the right to give notice of cancellation up to 48 hours before the scheduled wash, only one (1) time. The reason must be in writing stating how they will correct or reschedule the canceled wash. Two (2) cancellations during a one-year period can be cause for termination of the agreement.

1.4.2.3 The contractor shall begin work on routine requests as scheduled. For expedited requests, the contractor shall begin work no later than two days from the day of the request. The 934 MXG reserves the sole right to determine whether a request is routine or expedited.

1.4.3 Pre-wash/Post-wash Services. The Government will prepare the aircraft for wash to include parking aircraft in wash facility, taping required areas, removing necessary panels, installing engine and APU plugs, installing required warning tags, opening/closing aircraft doors as required and removing life rafts if necessary IAW Preparation for Cleaning and Washing, 1C-130A-23CL-1, section I. The Contractor shall be responsible for inspecting aircraft and pointing out any aircraft damaged areas or safety discrepancies to the designated Government personnel prior to any washing/rinsing operations. Any defects or discrepancies found shall be reported to the MXG POC, COR, or Corrosion Prevention and Control Manager (CPCM) within 1 hour. The Government will complete all after wash lube requirements on assigned aircraft IAW Cleaning and Washing Lubrication, 1C130A-23CL-1, section III.

1.4.3.1. The contractor is responsible for promptly reporting any facility deficiencies to the Facility Manager. Facility Manager information can be obtained by contacting the CPCM at (612)713-1355.

1.4.4 Complete Aircraft Wash Services. The contractor shall perform complete aircraft wash IAW T.O.

1C-130A-23CL-1, chapter 2, Cleaning and Washing (Attach 1), and T.O 1C-130A-23 Figure 1-2 and T.O.

1-1-691 (Attach 2). The maximum normal allowable time for C130 aircraft wash is 12 hours from the scheduled start time. The Contractor shall coordinate with COR for additional wash time due to extremely dirty aircraft or if there are circumstances beyond Contractor control that delay the wash such as bad weather. The COR shall inform the Contracting Officer of the Contractor’s request for additional time and provide, in writing, the amount of additional time granted to wash the aircraft. The wash services shall not be considered complete until designated Government personnel have completed a post-wash inspection on the aircraft once dry using AFRC Form 164, Aircraft Wash Cleanliness Inspection Checklist, or equivalent.

The Government reserves the right to require rewash or wash touch-up on areas not meeting the cleanliness requirements IAW T.O. 1C-130A-23CL-1(Appendix A) and paragraph 4.1 of this PWS.

NOTE: All assigned aircraft have very porous and rough texture paint surfaces, the contractor shall have the capability to remove very extensive soiling and staining from all aircraft surfaces. Hand brushing and/or hand pad scrubbing shall be required to clean highly soiled areas, including but not limited to, the wheel wells and the aircraft aviation fuel carbon deposits on engine exhaust tracks and wing flap areas.

CAUTION: Abrasive pads shall not be used on windows.

1.4.4.1 Government personnel will be available on site to operate aircraft systems while the aircraft is in the wash area during normal 934 MXG duty hours listed in Para 1.3.

1.4.4.2 Pressure washer shall not be used any closer than 12 inches to the aircraft, at an angle of 40 degrees with a flat fan spray nozzle. (If fuel combustion-type pressure washer is used, unit shall be parked and operated solely outside of any hangar enclosure.)

1.4.4.3 Chemicals and tools must comply with military specifications and all Federal, state and local regulations, including, but not limited to those specified in this PWS. Products or solutions are subject to change with equivalent products due to technical order or regulation changes. The contractor shall ensure only Qualified Products List (QPL) items which meet Specification MIL-PRF-87937-10 Type 1 are used.

1.4.4.4 Current specification and associated QPL authorized for aircraft wash are listed in T.O. 1-1-691.

The CPCM or alternate will be the 934 AW approving authority for cleaning products used by the contractor. Aircraft shall be washed using properly diluted cleaning solutions in accordance with Technical Orders 1-1-691 and 1C-130A-23. All cleaning compounds shall be prepared and applied IAW T.O. 1-1- 691.

1.4.4.5. To ensure compliance, the safety data sheets (SDSs) will be provided to the contractor. The contractor and workers shall be familiar with the SDS at all times while washing the aircraft.

1.4.5 Cleanliness of Work Areas. The Contractor shall maintain the facilities in a clean and orderly manner free of foreign objects such as screws, bolts, nuts, metal, wood, and trash. The contractor shall be responsible for cleaning the wash area after each use to include removal of soap brushes, scrub pads, related debris and proper roll-up and storage of hoses. The Contractor shall clean and return all Government provided materials and equipment to their assigned place of storage. Government personnel will inventory and ensure all Government provided materials and equipment have been cleaned and returned to their assigned place of storage prior to completion of the wash. Facility cleanup is included in the 12 hours allocated for aircraft wash services.

1.4.6 Contractor Materials Storage. The Contractor shall not store any materials (including chemicals) or equipment on 934AW property. All wash materials, equipment and associated waste shall be removed from 934AW after each wash service is complete.

1.4.7 Personnel Injury or Damage to Aircraft or Property. The Contractor shall assume strict liability for any Contractor personnel injury or damages to the aircraft, aircraft parts, support equipment, facilities and any other Government property caused by the performance of this agreement. Any damage or injuries shall be reported immediately to the designated Government personnel or Maintenance Operations Center MOC (612) 713-1328 or -1355. Fair wear and tear are excluded. The Contractor shall be assessed the full cost (parts, labor and administrative) of any repairs required to correct damages.

2.0 SERVICES SUMMARY (SS). The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

PWS

Par.

Number

Performance Objective

Performance

Threshold

Frequency

Responsibility

1.4.4,1.4.4.1 -1.4.4.5

Quality of Aircraft Wash:

Aircraft properly cleaned IAW applicable guidance

No more than one (1) discrepancy per month.

Per Wash COR

1.4.2,1.4.2.1, 1.4.2.3, 1.4.4 and 1.4.5

Aircraft washes (to include cleanup) are completed as scheduled, within allotted time

No more than two (2) late completions per year.

Per Wash COR

1.4.2.2 Written cancellation up to 48

hours before the scheduled wash with reason stating how they will correct or reschedule the canceled wash

No more than one (1) time. Two (2) cancellations within one-year period can be cause for termination

Per Occurrence

COR

1.4.3 Pre-Wash Inspection: Any

defects or discrepancies found shall be reported to the COR/MXG POC within one (1) hour of wash start.

No more than one (1) late report/notification per year.

Per Wash COR

1.4.5 Maintain cleanliness of the

work areas: Ensure all work areas are free of foreign objects, debris, and fluids. This includes cleaning area after wash completion.

No more than three

(3) discrepancies per year.

Per Wash COR

1.4.7 and 5.12

Timely reporting of damage to Government Property/mishaps/spills.

No more than one (1) discrepancy per year.

Per Wash COR

3.0 GOVERNMENT PROPERTY AND SERVICES

3.1 Base Support. The Government shall furnish items incidental to the place of performance (Ex:

electricity, water, sewage, and refuse collection.) The Government shall provide security police, fire protection and telephone service (only for emergencies or on-base calls. Contractor employees must use their company-provided or personal cell phone for all other calls.) The contractor shall ensure use is limited to performance of contract related official Government business or emergencies.

3.2 Government Furnished Equipment. The Government will provide the equipment listed in Appendix B to the contractor. The contractor must inspect all equipment for serviceability and safety prior to use. The contractor shall notify the COR and/or MXG POC for repairs or replacement of equipment. Equipment made available to the contractor shall be used only for the purposes of fulfilling requirements of this PWS.

3.3 Contractor Furnished Equipment. The Contractor shall furnish and ensure use of all PPE required for their employees IAW 1C-130A-23CL-1 and OSHA/AFOSH standards. As a minimum, all contractor personnel shall be required to wear eye protection (goggles), rubber gloves, protective clothing (rain suit, etc.) and earplugs. Additionally, individuals working in support of the contract are required to wear, as a minimum, shorts no higher than the middle of the thigh, t-shirt (no obscenity or nudity on shirt), and closed safety toe shoes and/or safety toe wash boots (no clogs).

3.3.1 Except for the equipment or services specifically stated to be furnished by the Government, the Contractor shall furnish everything required to perform the contract.

3.4 Only equipment supplied or approved by the 934th AW is authorized for use when washing.

3.5 Government System(s). Access to Government systems will not be required to perform tasks under the contract/order.

4. DEFINITIONS

4.1. Clean. To determine if surfaces are clean, a close visual inspection will be performed to ascertain that all residues, oily film, and streaking have been removed. This will be in accordance with Air Force Technical Orders 1-1-691 and 1C-130A-23 and 23CL1.

4.2 Defective Service. A service output that does not meet the standard of performance associated with it as listed in the Aircraft After-Wash Inspection Checklist, AFRC Form 164.

4.3 Wash Inspection Plan. An organized, written document used for quality assurance surveillance. The document contains specific requirements for the acceptance of washes performed by the contractor.

Reference: Aircraft After Wash Inspection Checklist, AFRC Form 164.

5.0 GENERAL REQUIREMENTS

5.1 Post Award Meeting. The Contractor shall attend a one (1) day post award meeting convened and hosted by the 934AW CO. The post award conference will be held within two (2) weeks of BPA award.

The location of the post award conference will be 934AW, Bldg. 860. The 934AW CO and 934 MXS COR will participate with Contractor Representatives. The meeting will provide an orientation and overview of the contract scope, terms and conditions. The meeting will detail the roles and responsibilities of 934AW team members, performance evaluations, and contract closeout.

5.2 Recognized Holidays. The following are recognized United States (US) holidays. The contractor shall not perform services on the listed Federal holidays unless otherwise waived by the CO or COR.

FEDERAL HOLIDAYS

New Year’s Day, January 1, Friday preceding or the Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth, June 19th, Friday preceding or Monday following Independence Day, July 4, Friday preceding or Monday following Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25, Friday preceding or Monday following

5.3 Telephone. No telephone services will be provided for contractor personnel (except for emergencies or on-base calls). Contractor personnel wishing to use telephone services must use their company-provided or personal cell phone. All users of cell phones must STRICTLY adhere to AFI 21-101, para.

1.15.2, which states that personal cell phones and other electronic devices possessed on the flight line or in maintenance work areas will only be for official/authorized use. A copy of this Air Force Instruction will be provided to the contractor who will in turn brief its employees. In addition, cell phones are not to be used while driving on base.

5.4 Quality Control (QC). The Contractor shall develop and maintain an effective quality control plan (QCP) to ensure services performed are in accordance with this PWS and all laws and government regulations. The Contractor shall develop and implement procedures to identify, prevent, and ensure the non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in paragraph 2, Services Summary.

5.5 Quality Assurance (QA). The government will periodically evaluate the contractor’s performance in accordance with the Service Summary. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s)

5.6 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the CO within five days upon BPA Award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the CO if no COR is assigned, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the CO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

5.7 Contractor Identification. The Contractor personnel shall wear contractor-provided identification at all times while in government facilities so as to distinguish themselves from Government employees.

Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel. Electronic mail signature blocks shall identify their company affiliation.

5.8 Continuation of Mission-Essential Services during a Crisis.

5.8.1 Designation of Services as Non-Mission-Essential. The Functional Commander or civilian equivalent has determined, by placing the decision in writing, that all the contractor services performed under this contract are not mission-essential and will not continue in the event of a crisis.

5.9 Non-personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks apart from procedures required in applicable Air Force Instructions (AFI) and Technical Orders (T.O.s). Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services or give the perception of personal services. The Contractor shall notify 934AW CO immediately if any task requires action by the Contractor personnel that constitutes or are perceived to constitute personal services. These services shall not be used to perform the work of a policy/decision making or management nature, i.e. inherently governmental functions. All decisions relating to the Aircraft Wash supported by the Contractor shall be the sole responsibility of the Government.

5.10 Security. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

5.10.1 Controlled Unclassified Information. The Contractor shall mark, handle and safeguard Controlled Unclassified Information in accordance with the DoD Manual 5200.1-M, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI).

5.10.2 Physical Security Program.

5.10.2.1 Installation Perimeter Access Control. The requirements for installation perimeter access are detailed in the Air Force Federal Acquisition Regulation Supplement (AFFARS) clause 5352.242-9000 entitled, Contractor Access to Air Force Installations, in Section I, Contract Clauses, of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that don’t require access to classified information or network access, will be vetted IAW AFM 31-113, para 4.3 and issued a DBIDS Identification Card. The Contractor is only allowed to visit the installations specified in the contract.

5.10.2.2 Resource Protection and Integrated Defense. The Contractor shall safeguard all government property in accordance with AFI 31-101, Integrated Defense, and any forms provided for Contractor use.

The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the COR of this contract.

5.10.2.3 USAF Restricted Area and Controlled Area Access. The requirements for USAF Restricted Area and Controlled Area access are detailed in AFI 31-101, Integrated Defense, and governed at each installation by the Integrated Defense Plan, if required.

5.10.2.4 Facility Access. The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor will not allow weapons or ammunition of any type to be brought on base. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract

5.11 Health & Safety Program. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the 934AW CO notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

5.12 Incident or Mishap Procedures. The Contractor shall immediately call 911. The Contractor shall within one (1) hour notify the 934th MOC (612) 713-1328 or -1355, 934AW CO 612-713-1428, 934 AW COR and 934AW/SEG of all mishaps or incidents for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to 934AW CO (with copy to 934AW COR) who will forward to 934AW/SEG. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the 934AW CO. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name and title of person(s) reporting

(B) Date, time and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority. In the event that contractor personnel should need medical attention, 934AW will make all reasonable efforts to secure emergency services but will not be liable for costs incurred for medical services or emergency transportation.

5.13 Fire Emergencies. The Contractor personnel shall dial 911 to report fire related emergencies.

5.14 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor should be aware that we are subject to federal OSHA coming onto the installation at any time. The Contractor shall notify the 934AW COR and 934AW CO upon notification of a visit.

5.15 Environmental Management System (EMS).

Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.16 Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons.

http://www.state.gov/j/tip

6.0 TRAINING REQUIREMENTS.

6.1 The following training is required for wash personnel. Contractor training will be documented and maintained by the 934AW CPCM. Unless otherwise specified, training will be provided by 934 CPCM.

(A) Annual review of Technical Orders 1C-130A-23 and 23CL-1

(B) Aircraft wash procedures as listed in this work statement.

(C) Preventing Landing Gear Failures video.

(D) Fall Protection/Fall Restraint

(E) OSHA training requirements for platform lifts

(F) JLG training (only if requested to use JLG)

(F) FOD and Tool Control

(G) Location of Right to Know Station in work area for Safety Data Sheet access.

6.1.1 The 934 MXG will provide initial training for the use of fall protection to the Contractor POC and then the contractor will be responsible for cascading this training to additional employees.

6.1.2 The JLG Aerial Boom Lift can be used only upon receiving appropriate training certification from 934 MXG. It will be provided if necessary.

6.2 Department of Defense contractors are governed by Public Law 91-596 (Occupational Safety and Health Act) and are subject to inspection and citation by the Department of Labor whether the contractor is operating on or off base. Contractors are responsible for ensuring that their workers have received appropriate job safety training.

7.0 APPENDICES.

Appendix A, Technical Orders, Publications, Instructions and Forms

Name of Publication Sections that Apply Title of Publication

T.O. 1-1-691 Chapter 3 Cleaning and Corrosion Prevention and Control, Aerospace and Non-Aerospace

T.O. 1C-130A-23 Entirety System Peculiar Corrosion Control USAF Series C130 Series Aircraft

T.O. 1C-130A-

23CL1

Entirety Washing and Cleaning All C-130 Aircraft

AFI 21-101 Entirety Aircraft and Equipment Maintenance Management

AFRC Form 164 Entirety Aircraft After Wash Cleanliness Inspection Checklist

AFRC Form 165 Entirety Aircraft After Wash Corrosion Inspection Checklist

Safety Data Sheets Entirety Safety Data Sheets for each chemical. Available at Right to Know station.

Appendix B, Government Furnished Equipment

The following is a list of government owned equipment provided for the contractor’s use in the performance of this PWS.

Type Quantity Notes Hotsy pressure washer 1 each Large volume rinsing hoses 2 each Chemical Pump Sprayer (at least 50 feet of hose length)

2 each Used to distribute cleaning agents to aircraft surfaces

B-5 stands 2 each To be used for areas not reachable from the ground.

B-1 stands 2 each To be used for areas not reachable from the ground.

Isochronal Inspection Stands

1 each To be used only for aircraft entering Isochronal inspection as dictated by 934 MXG.

JLG Aerial Boom Lift 1 each Training Required IAW 4.3.1(E) Aircraft Soap (MIL-PRF- 85570E)

As Needed

Extendable Wands 8 each Wash PPE (rain gear) 6 sets Wash Pads As Needed

Appendix C, Deliverables

Type of Deliverable Format/Media/ Number of Copies

Due Date/ Time Frame

Recipient(s)

Incident or Mishap Reporting

1 Electronic Copy Within three (3) calendar days of incident or Mishap

COR & CO

Quality Control Plan 1 Electronic Copy Not later than 30 calendar days after award

COR & CO

Identify Contract Manager (CM)

In writing Not later than 5 calendar days after award

COR & CO