Attch 3_20250613 BPA Terms _Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA)

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT. This is a pre-priced Blanket Purchase Agreement (BPA) for full comprehensive audiometric testing when requested by the contracting officer or authorized representative during the effective period. The contractor is to provide all necessary services to provide full comprehensive audiometric testing sufficient to determine type and degree of hearing loss in accordance with the terms of this agreement, the performance work statement and the pre-approved price list. The contractor shall furnish firm price lists periodically as required by the contracting officer.

2. PERIOD OF PERFORMANCE. The term of this agreement shall be from 01 August 2025 through 31 July 2030 or until total orders under this agreement reach $250,000, whichever occurs first.

3. EXTENT OF OBLIGATION. It is understood and agreed that this BPA obligates the government only to the extent that authorized calls are actually made against it and then only when delivery against such calls has been completed. Per FAR 13.303-3(a)(2), the Government is only obligated to the extent of calls actually placed against this BPA by authorized personnel. This BPA does not obligate any funds. Funding will be provided for each call placed under this vehicle.

An individual BPA is considered complete when the purchases under it equal its total dollar limitation, or when its stated period of performance expires.

4. PURCHASE LIMITATION. The limitation for each individual purchase under this BPA shall be identified by an authorization letter according to paragraph four below. No individual call order placed against this BPA shall exceed $25,000.00. For the purpose of this BPA, a call order is defined as one audiometric testing as outlined in the price list. The billing period is defined as per call order. Each call order shall be billed in its entirety after the last audiometric testing ordered has occurred.

5. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA. A list of individuals (Ordering

Officers) authorized to purchase under the BPA will be provided to the Contractor. Ordering Officers will be identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the contracting officer. Ordering Officers will provide, via email, a list of individuals scheduled for testing, with preferred dates specified. Do NOT accept calls from anyone who is not listed on this authorization letter. The Government will not be responsible for payment of any reservations made by unauthorized individuals.

6. DELIVERY TICKETS. All audiometric testing deliveries under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

A. Name of Supplier B. Blanket Purchase Agreement (BPA) Number and Call Number C. Date of Purchase (Call) D. Purchase Number E. Itemized list of services furnished F. Quantity, unit price, and extension of each item, less applicable discounts (Numbers of exams provided) G. Date of service(s) H. Name of Individual Placing Call

7. INVOICES. An itemized invoice shall be submitted upon completion of all exams per call or upon expiration of this BPA, whichever occurs first, for all services made during a billing period and for which payment has not been received. Invoices shall be made after audiometric testing complete for all scheduled-on call and consolidated into one charge for the total amount unless authorized differently by the Government POC. An itemized invoice consolidating shall be submitted following the rendering of service. These invoices need not be supported by copies of delivery tickets. Invoices shall be uploaded as an attachment to Wide Area Workflow (WAWF).

A. All invoices will be attached to WAWF or emailed to:

i. mikkael.hahn.1@us.af.mil & michelle.hogan.1@us.af.mil

ii. Courtesy copy: kirsten.obrien.4@us.af.mil & charles.foster.22@us.af.mil mailto:mikkael.hahn.1@us.af.mil mailto:michelle.hogan.1@us.af.mil mailto:kirsten.obrien.4@us.af.mil mailto:charles.foster.22@us.af.mil

8. METHOD OF PAYMENT. Payment will be made through Wide Area Workflow (WAWF) IAW DFARS 252.232-7006. Vendors must be registered in WAWF to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website:

https://wawf.eb.mil/ to complete your registration. Vendors must ensure compliance with all applicable regulations and procedures for processing payments through WAWF.

9. CANCELLATIONS AND NO SHOWS. 934th AW will adhere to a 48-hour notification window when the postponement, cancelation, or reschedule does not involve an emergency. The 934th Aeromedical Staging Squadron reserves the right to postpone, cancel, or reschedule a scheduled appointment, if necessary, due to unexpected mission restrictions, or patient emergency (i.e., car accident, family death, ordered military duty). The 934th AW will not be responsible for payment of exams not completed.

10. SECURITY REQUIREMENTS. All contractor employees must be identified by a uniform, ID card and/or name tag. Name tags, ID cards, etc. must be readily visible (ex. ID worn on lanyard may not be tucked inside collar or pocket). Contractor shall have procedures in place to ensure unauthorized individuals do not have access to employee uniforms, ID cards and/or name tags, and that said items are collected upon termination of employment.

11. PRICING. A detailed pricing list by exam will be provided to the Contracting Officer and updated as needed. Pricing shall be indicated per exam, inclusive of authorized surcharges, taxes or fees. The Government is exempt from state and local sales tax. Prices charged in this BPA should not be higher than Contractor’s advertised Government rate. The Contractor should submit a revised pricing list annually or as necessary.

https://wawf.eb.mil/