Attch 1. PWS.pdf

Performance Work Statement

REPAIR GASOLINE AND DIESEL FUEL DISPENSING SYSTEMS, BLDG. 19

Ka’ena Point Space Force Station

31 Jul 2025

1. GENERAL: This Performance Work Statement forms the requirements to (1) evaluate the existing gasoline and diesel fuel aboveground storage tanks (ASTs) and fuel dispensing systems including the storage, mechanical, and electrical components,

(2) identify required repairs to allow both fuel systems dispensers to operate that meets all federal, state and Air Force regulations, (3) create a plan/design for repairs including any reconfigurations, replacement, upgrades, and a cost estimate, and (4) accomplish minimum repairs to the both gasoline and diesel fuel dispensing systems to allow them to function until the full repair/replacement can be executed. The equipment is located at Bldg. 19, Ka’ena Point Space Force Station (KPSFS), Oahu, Hawaii. The Contractor shall provide the above information in a report that will be used to create a requirement to repair/replace/upgrade the system.

2. PROJECT OBJECTIVES: The Contractor shall furnish all labor, management, supervision, engineering, tools, materials, equipment, and incidental transportation, etc. (except otherwise specified herein) necessary to evaluate the existing gasoline and diesel fuel dispensers, ASTs, electrical, and associated components and identify repairs and any code/regulation violations/issues. The contractor shall use this information to make minimum repairs to both system so they are operational, and generate a report with recommended full repairs, replacements, upgrades, and other changes to provide a fully operational system that complies with all applicable federal, state, and local statutes (e.g. Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies, the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB) Unified Facility Criteria (UFC) and related libraries, OSHA regulations, etc.).

Any documentation of the existing tanks and piping system will be furnished on request for informational use only.

2.1. Safety is paramount. Due to the cliffs surrounding the facility and the likelihood of high winds, all contactors shall stress Occupational Safety & Health Administration (OSHA) Regulation 29 CFR Part 1926.501, Fall Protection along with all other applicable OHSA regulations. The Project Manager, COR or CO may stop work at any time for a safety risk: the CO is the only agent allowed to restart work which must be in writing. The Contractor shall also take the appropriate safety precautions since the work site contains and may require the handling of electrical components, and flammable and combustible materials.

2.2. The Contractor shall plan activities to minimize effects on Mission operations, safety, environmental impacts, and security. The contractor shall coordinate all closures, outages, or other mission/operations impacting the site with the Detachment 4, 22nd Space Operations Squadron, Chief of Civil Engineering (22 SOPS Det 4/CE) prior to implementation.

2.3. The Contractor shall be responsible for the transportation, receipt, unloading, storage, security, and handling of all equipment and personnel at KPSFS.

2.4. The site is situated in a very hazardous ecosystem. Materials and equipment shall be chosen and installed to withstand extreme corrosion, sun, and weather conditions, they shall be highly rated (ASTM C876-15, ASTM G50-10(2015), IP65 enclosure standards, etc.) to meet the conditions. All materials and equipment shall be secured from winds and weather at the end of each workday. All materials, equipment and debris shall be stored in designated staging areas when not in use and removed upon job completion. Equipment that has the potential to leak, petroleum/oil/lubricants (POLs) temporarily stored on site, and other materials that could create spills shall be placed on protective ground covering/drip pans/secondary containment and protected from weather and possible runoff to prevent environmental impacts.

2.5. The Contractor shall identify and comply with all applicable documents: federal, state, and local laws; statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB). The primary criteria are the Air Force Criteria from the Documents Library. Requirements especially include Unified Facility Criteria and all of the related libraries (UFC 3-575-01), Unified Facilities Guide Specification (USFG 26 41 00), NFPA Code 78, NEC (NFPA Code 70), MIL-HDBK- 419, AFI 32-1065. It is the contractor’s responsibility to identify and comply with all applicable requirements.

2.6. The Contractor shall handle all hazardous materials and hazardous waste in accordance with applicable federal, state, and local requirements. The Contractor shall provide a listing of hazardous chemicals/materials, estimated usage (quantities), and the Safety Data Sheets of such chemicals/materials brought on site or used on site to the 22 SOPS Det 4/CE environmental office. The Contractor will be responsible for coordinating with 22 SOPS Det 4/CE environmental office on the storage and proper management of hazardous materials and hazardous waste, if generated. Any excess of hazardous materials or hazardous waste at the end of the project will be removed from the site and will be properly managed and disposed of accordingly by the Contractor.

2.7. Except as required herein, Contractor work shall not compromise other structures, or areas’ intended usage without the CO’s preapproval. Any compromise shall be reported immediately.

3. QUALIFICATIONS:

3.1. The work shall be performed by trained, certified and experienced workers in fuel system construction, pipe fitting, fuel storage tanks, motors, pumps, electrical, and other related work.

3.2. Supervisory personnel: The Contractor shall personally supervise the work or employ talented management to supervise. The supervision must be thoroughly trained and experienced in fuel storage and dispensing systems, fuel piping construction, motor and pump assemblies, and in safety, etc.

3.3. The Contractor shall have an established and maintained safety and quality control program leading to regulatory compliance and continuous improvement. Use of the program shall be notable in the Schedule.

4. REQUIRED WORK:

4.1. As referenced in paragraph 1 above, the Contractor shall evaluate the existing gasoline and diesel fuel ASTs and dispensers. The Contractor shall identify the deficiencies, failed components, and other issues for both fuel dispensing systems (one gasoline fuel system and one diesel fuel system) and develop a solution to provide two fully operational fuel dispensing systems that meet all federal, state, local, and fuel dispensing system manufacturer’s recommendations/requirements for fuel storage/dispensing systems

4.1.1. The existing fuel dispensing systems are currently inoperable. The contractor shall use their knowledge and expertise to identify the cause of the failure/issues, code violations, and non-standard industry practices.

4.1.2. After completing paragraph 4.1.1 above, the Contractor’s shall create a plan that includes the required repairs/replacements/modifications to the existing gasoline and diesel fuel dispensing components/systems. This plan shall include sufficient information to allow the Contractor to develop a conceptual design with proposed equipment, system configuration changes, new/upgrade equipment, and other requirements to provide a working gasoline and diesel fuel storage and dispensing system that meet all applicable federal, state, local, and Air Force requirements.

4.1.3. Using the plan and conceptual design created under paragraph 4.1.2, the Contractor shall develop a cost estimate for the proposed work. The cost estimate shall identify the item/component, unit of measure, quantities, unit cost, and total cost.

The Contractor shall also apply the appliable Hawaii/area cost coefficients for the estimating tool that they are using to obtain their final estimated project cost. Each line item including the coefficients shall have sufficient information/data to allow the Government to identify each item/component.

4.1.4. The Contractor shall use their assessment of the gasoline and diesel fuel ASTs and dispensers to determine the minimum repairs required to allow both systems to operate. The Contractor shall provide a plan for the minimum repairs and identify any potential safety or other risks associated with operating the system with the minimum repairs for review by the 22 SOPS Det 4/CE. If approved by the 22 SOPS Det 4/CE, the Contractor will accomplish the proposed repairs to allow the systems to be used until the full repair/replacement/upgrade can be accomplished. The Contractor will only be responsible to ensure that the components/area that are worked under this paragraph meet federal, state, local, and code requirements. The Contractor will not be held responsible for any code, safety, or other issues/violations with any pre-existing sections/components of the gasoline and diesel fuel ASTs and dispensers.

4.1.5. If partial draining of the ASTs or dispensing piping is required for the evaluation, the Contractor shall be responsible for safely accomplishing the work, the proper handling/disposal of the removed product, and containment/cleanup of any product spills.

4.1.6. Spill kits and other cleanup/containment material shall be kept on the project site by the Contractor if needed. The Contractor shall immediately notify the 22 SOPS Det 4/CE of a spill. The Contractor shall use spill containment measures/best management practices during the work such as drip pans, absorbents, and other materials/systems to contain/prevent any spills. Used spill materials shall be properly managed and disposed of by the Contractor.

4.2. The contractor shall provide all deliverables required to meet their plan/solution within the agreed upon timeline.

5. SUBMITTALS:

5.1. The Contractor shall provide a complete electronic set of all documents.

5.2. The Contractor shall present a schedule prior the initial meeting.

5.3. All reports, sketches, cost estimates, catalogs/brochures, and other information shall be submitted to the Government for review prior to the end of the PoP. The Contractor shall allow the Government a minimum of 10-working days to review and comment on the draft final submittal package.

6. ENTRY REQUIREMENTS FOR CONTRACTOR PERSONNEL REQUIRING

ACCESS TO KAENA POINT SPACE FORCE STATION: KPSFS includes PL3 assets and is a controlled access installation with restricted areas.

6.1. All visitors must present ID meeting REAL ID Act standards to access the installation. Site safety and security briefings will be provided for Contractors to provide to their personnel. DBIDS entry procedures may be offered, otherwise, KPSFS Security personnel manage an entry authorization list (EAL) which is employed by KPSFS Defenders (647th Security Forces Squadron, JBPHH) to control base access. Contractor shall complete a KPM Form 180 V3 and coordinate with the CO two (2) weeks in advance to ensure each employee is eligible and approved for access. The Contractor shall notify the CO and KPSFS Unit Security Manager of any EAL modification requirements within 1 business day of termination or associated employee changes. All Contractor personnel requiring access to this installation must be U.S. Citizens.

6.2. Access to controlled and/or restricted areas by the Contractor will not be required for this project. If access to a controlled or restricted area is necessary, Contractor entry may only occur with Government escorts that are cleared with KPSFS Security Manager. The Contractor must request and schedule escorts in advance and the Government will provide escorts as needed.

6.3. The Contractor shall sign in, sign out, and monitor assigned security badges or passes (used by both contractor and subcontractor personnel) daily for the duration of this contract. All security badges or passes are not allowed to leave the installation.

Lost badges/passes shall be immediately reported to base security manager, project point of contact, or other designated base personnel.

6.4. The Contractor may request security vehicle gate access cards to enter certain unmanned gates on the installation. Vehicle gate access cards will be limited to key Contractor personnel only and must only be used for official business only (during the Contractor’s official work hours). These access cards are controlled items and issued to a specific individual. Lost or stolen gate access cards shall be immediately reported to base security manager, project point of contact, or other designated base personnel.

Cards must also be returned immediately upon the completion of that individual’s work on site.

7. MEETING/CONFERENCE SUPPORT: As required by the Government, the contractor shall attend and host meetings and/or teleconferences to support work coordination, project review, service activities, etc.

8. WORK SCHEDULE: The Government requires a work schedule that identifies the number of survey days on the installation, data review period, report/cost development time, and other key milestones.

***END PWS***