AttachmentF_DesignGuidelines_.pdf

ATTACHMENT F – DESIGN GUIDELINES

CI 5702 – POWER BACKUP AT LANG RANCH PUMP STATION

This Section delineates the minimum technical and installation specifications required of the Contractor for this Project.

The design and construction of the microgrid and backup power systems shall be the responsibility of the Contractor; however, the systems must be compliant with applicable City design guidelines.

1.0 GENERAL SITE IMPROVEMENTS AND SITE WORK

Unless noted otherwise, site work shall meet the minimum requirements specified in the latest version of the “Standard Specifications for Public Works Construction” (SSPWC), “Standard Plans for Public Works Construction (SPPWC), and the City of Thousand Oaks’ Road, Water, and Wastewater Design and Construction Standards.

1.1. Geotechnical Engineering Report

The Contractor shall perform geotechnical engineering surveys and prepare geotechnical engineering reports for the project site as required to provide specific recommendations for the design and construction of the microgrid and backup power systems, all foundations, and ancillary equipment. The geotechnical engineering report for each site shall be based on data obtained from site exploration, borings, and testing performed by the Contractor.

The recommendations of the geotechnical engineering report shall be used in the design of the microgrid and backup power systems, all foundations, and ancillary equipment anchorage.

The geotechnical engineering report shall be signed by a California-licensed geotechnical engineer and shall be submitted to the City for review and to obtain City permitting (Building and Safety).

1.2. Boundary Survey

The Contractor shall perform a boundary survey of the project site as required to verify property line locations and ensure all proposed equipment and installations are within the property limits and in compliance with applicable setbacks. The survey shall identify property corners, easements, rights-of-way, and other relevant boundary features necessary for the design and construction of the microgrid and backup power systems.

The boundary survey shall be prepared and signed by a California-licensed land surveyor and shall be submitted to the City for its review.

1.3. Site Survey

The Contractor shall perform a complete site survey prior to the start of design, collecting all data necessary for design development and construction layout. The survey shall include topographic mapping of the project site with elevations, existing structures, and surface features;

Subsurface Utility Engineering (SUE) to identify and locate all underground utilities; and utility potholing, including coordination with SCE, to verify the location, depth, and size of all critical buried utilities and support the design of trenching and interconnection work. Survey data shall be used as the basis for the Contractor’s design of the battery energy storage system (BESS), generator, switchboard, and associated equipment. Any deviations from the final City-reviewed design caused by survey errors shall be corrected by the Contractor at the Contractor’s expense.

1.4. Operation and Maintenance (O&M) Manuals

At the completion of construction, the Contractor shall submit to the City a complete set of operations and maintenance manuals which shall include:

1. Project name, owner’s name and address.

2. Names and addresses of Contractor and subcontractors.

3. Telephone numbers and department to contact of Contractor, including night and emergency numbers.

4. Major equipment vendors' names and telephone numbers.

5. Manufacturers’ identification, including order number, model, and serial number.

6. Blue line prints or reviewed shop drawings and diagrams of all systems.

7. Equipment data sheets, summarizing the equipment manufacturers’ maintenance instructions and recommendations.

8. Certified equipment drawings or reviewed shop drawing data clearly marked for equipment furnished.

9. Complete operating and maintenance instructions for each item of equipment, setting forth in detail and step-by-step the procedure for starting, stopping, operating, and maintaining the entire system as installed. Include a schedule of recommended maintenance intervals.

10. Complete list of replaceable parts, part numbers, and the name and address of nearest vendors.

11. Manufacturers’ equipment guarantees and warranties.

1.5. Storm Water Pollution Control Plan

Implement Best Management Practices (BMPs) throughout the duration of the project and provide corrective measures as conditions change.

Temporary Environmental Controls shall be in place at all times. Refer to Section 01 56 00 of the Construction General Specifications (Attachment G).

1.6. Site Paving

Paving design and construction shall comply with section 203 and 302 of the latest versions of the Standard Specifications for Public Works Construction (SSPWC), as well as the City’s Road and Construction Standards. Site striping and pavement markings shall comply with section 214 and 314 of the latest versions of the SSPWC.

Overlay shall match existing conditions. Material for overlay shall be C2-PG 64-10 Asphalt Concrete in accordance with SSPWC Section 203-6. In addition to the requirements of 203-6.6, a certificate of calibrated batch scales per California State Test 109 from the batch plant supplying the material is required.

Grinding shall be performed in accordance with SSPWC Section 302-1.3 to a depth of 2” below the existing pavement surface.

2.0 DESIGN

Contractor shall provide complete design, engineering, and consulting services as required to construct the project in all details in accordance with good practice, applicable building codes, City guidelines, and this RFP. System design documents shall be prepared, stamped, and signed by an engineer or engineers licensed in the State of California. Contractor also understands that system design documents that are submitted for review without the appropriate professional engineering stamp will not be reviewed and will be returned to Contractor as incomplete and insufficient system documentation.

Contractor shall submit electrical single line diagrams and any other electric utility provider required documents to the provider. The electricity provider for this project is Southern California Edison (SCE). These documents must be submitted to the City for review at least one week ahead of submission to SCE.

Contractor shall submit system design documents to the City for review at the 30%, 60%, 90%, 100% draft and 100% final. System design documents shall include, but not be limited to, the following:

1. Civil Design

i. Complete civil design drawings covering all required site improvements. This includes, but is not limited to:

a. Existing conditions and demolition plans

b. Grading and drainage plans showing existing and proposed contours

c. Site improvement layouts, including access roads, paving, curbs, fencing, retaining walls and concrete pads for equipment foundations

d. Utility plans showing connections, trench routes, and protection of existing utilities

e. Erosion control and stormwater measures

2. Structural Design

i. Complete structural design drawings and calculations for all equipment foundations and support systems. This includes, but is not limited to:

a. Structural design of reinforced concrete foundations and pads for the diesel generator, battery energy storage system (BESS), switchgear/switchboard, and isolation transformer.

b. Design of equipment anchorage, mounting details, and structural support in accordance with applicable standards and manufacturer requirements.

c. Structural analysis to ensure stability under all expected loading conditions, including wind and seismic forces, in compliance with applicable codes and regulations.

d. Coordination of foundation dimensions and embedment requirements with electrical and civil drawings to ensure proper conduit routing and equipment clearances.

e. Preparation of structural general notes, details, and schedules consistent with City and project standards.

f. Design of retaining wall, if needed

3. Electrical Design

i. Complete electrical design drawings and calculations for all equipment. This includes, but is not limited to:

a. Single line diagram

b. Three-line diagram

c. Site electrical plan

d. Equipment layout plan

e. Conduit and cable schedule/plan

f. Equipment elevations

g. Panel schedules

h. Control schematics

i. Communication diagram

j. Short-circuit and coordination studies

k. Arc flash study

l. Load flow analysis

m. Generator and BESS sizing calculations

ii. Assess the existing electrical infrastructure to determine its capacity and suitability for installation.

iii. Ensure that the electrical system can accommodate the load requirements of the BESS and generator.

iv. Upgrade electrical components as needed to meet installation requirements.

4. Environmental Consideration

i. Evaluate environmental factors such as temperature, humidity, and exposure to elements when selecting the installation site.

ii. Provide adequate ventilation and climate control for battery energy storage system to ensure optimal performance and longevity.

iii. Consider proximity of nearest residence or occupied structure and comply with applicable City of Thousand Oaks noise ordinances and Ventura County Air Pollution Control District (VCAPCD)

5. Accessibility and User Convenience

i. Design the installation layout to ensure ease of access for operations and maintenance personnel.

ii. Provide clear signage, markings, and instructions for safe and efficient use of the microgrid.

iii. Equipment layout with sufficient space for installation of generator, BESS, and associated infrastructure, considering proximity to electrical infrastructure, grid connection points, and accessibility for operations and maintenance

6. Monitoring and Control Systems

i. Install monitoring and control systems

ii. Implement remote monitoring capabilities to enable real-time monitoring and control of the microgrid

iii. Ensure this monitoring system is view-only and meets cybersecurity

7. Compliance with Regulations and Standards

i. Ensure compliance with relevant regulations, permits, and standards governing BESS, generators, and electrical installations.

ii. Stay updated on changes in regulations and standards to ensure ongoing compliance throughout the design and construction process.

8. Documentation and Training

i. Develop comprehensive documentation including design plans, specifications, operation manuals, and maintenance procedures.

ii. Provide training for personnel responsible for operating and maintaining the installation to ensure safe and efficient operation.

9. List of equipment and materials schedule

10. Manufacturers’ data and specification sheets for BESS and generator

11. Construction Specifications

12. Operations and Maintenance Plan

The Contractor agrees to design and construct the systems in accordance with all applicable building codes and standards. System design documents shall expressly identify the applicable building codes and standards. The system design documents shall be submitted to the City for review and approval. The Contractor shall allow sufficient time in the project schedule for this review to take place and shall not be less than five weeks.

Contractor shall:

A. Provide comprehensive project management services for the duration of the project, commencing at contract execution. Contractor shall provide personnel who will remain on this project in their designated capacities until completion of all relevant Work, unless replaced by personnel of equivalent experience and qualifications, to be approved in advance by the City. Contractor shall be responsible for assigning a single project manager who will act as the lead for the design and construction phases of the project. Contractor shall be responsible for conducting weekly project management meetings, producing agendas and minutes for the weekly meetings, and keeping an up-to-date issues/actions log. Contractor shall implement and maintain an internal records management and document control system as required, to support the project.

Additionally, Contractor shall be responsible for developing a CPM schedule, which shall be updated and submitted weekly, showing the project’s critical path as well as all activities required to complete the work (including the design, construction, testing, and close-out phases of the project) in sufficient detail to manage the complete scope of the project. The project schedule shall include all activities necessary to coordinate the work with other parties (e.g., City personnel, consultants, inspectors, etc.) and will explicitly show the dependencies between all tasks. Contractor shall submit the schedule in PDF format.

B. Review any provided geotechnical engineering reports and conduct detailed site audits and additional geotechnical studies as needed to confirm existing site conditions.

C. Complete the design for all elements of the project, including but not limited to:

civil, structural, electrical, and specialty consulting areas. Drawings shall be prepared and stamped by an engineer or engineers licensed in the State of California.

D. The Contractor shall apply for and secure all required permits and provide all necessary reports, studies, and support required to the City.

E. Permit with the City will be a no-fee permit.

F. Submit design plans and construction documents for City review at 30%, 60%, 90%, and the draft 100% completion. after each submission stage, Contractor shall schedule and attend a “comments resolution meeting”. The Contractor shall review the City’s comments at this meeting and be prepared, with the appropriate design staff in attendance, to resolve the City’s comments. All comments shall be resolved to the Contractor’s and the City’s mutual satisfaction. After incorporating all City comments, Consultant shall proceed with completion of 100% final design and construction documents, before commencing construction. The City may employ peer reviewers at its expense as part of the review process.

G. Contractor shall develop and review the construction documents, taking into account quality of materials and equipment to ensure an efficient design.

Contractor shall initiate design decisions by providing information, estimates, schemes, and recommendations regarding construction materials, methods, systems, phasing, and costs that shall provide the highest quality building within the budget and schedule. The plans and specifications shall identify the design codes, standards, and requirements used for the development of the plans, including the edition and applicable sections.

The construction documents shall include a quality control program and an implementation plan to ensure that the completed project complies with the approved project criteria. The design professional of record shall specify within the construction documents all tests and inspections that will be required per building codes, Standard Specifications for Public Works (SSPWC), and City of Thousand Oaks Road, Water and Wastewater Standards. Contractor shall retain the design professional of record to provide in a professional capacity, timely construction administration services. These services shall include shop drawing review, responses to requests for information (RFI) regarding the construction documents, and periodic visits to the site to observe the quality of the work.

The final, “Approved for Construction” Plans and construction documents shall be signed and stamped by the respective California-licensed professionals who prepared the documents, certifying their compliance with codes, standards, practices and regulations. The design professionals of record shall retain full responsibility for the designs.

H. Prepare draft operations and maintenance plan to serve two functions: (1) the plan shall specify the services to be provided, their frequency, and the reporting and documentation that shall be made available to the City throughout the duration of the project, consistent with the O&M requirements specified herein;

and (2) the plan shall be the basis for preparing the final operations manual(s) during the construction phase.

I. Provide all submittals as PDFs.

J. All Design and construction shall comply with the City of Thousand Oaks

Building Code as last revised, City of Thousand Oaks Road, Water, and Construction Standards, Greenbook (SSPWC) latest edition, and the latest California Building Code (CBC).

3.0 STRUCTURAL REQUIREMENTS

A. All structures shall be designed to resist dead load, live load, plus wind and seismic loads representative of the geographic area.

B. The City will oversee construction for conformance to City requirements and standards of care in the field through the City’s Project Manager and the State Fire Marshal.

C. Any and all structures and structural elements necessary for the installation and operation of the BESS and generator shall be designed in accordance with all applicable California Building Codes and Standards that pertain to the erection of such structures.

D. The Contractor shall provide structural calculations, stamped and signed by a licensed professional structural engineer in good standing with the State of California, as part of the Building Permit plan check and review requirement.

4.0 ELECTRICAL

The Contractor shall be responsible for the complete electrical design, installation, and commissioning of the microgrid, including all wiring, switchboards, transfer switches, interconnection, and protective devices.

4.1. New Switchboard Design and Installation

Design, furnish, and install a new switchboard located upstream of the existing facility switchboard. The new switchboard shall be sized to accommodate the entire facility load, including BESS charging and generator output.

4.2. BESS and Generator Electrical Integration

Provide all power, control, and communication wiring between the BESS, generator, transfer switch, and switchboards. All terminations, grounding, raceways, and protective devices shall be installed in accordance with NEC, NFPA 70E, NFPA 110, and manufacturer requirements. Equipment shall be coordinated to support operation per the defined sequence of operations, including cold start capability, parallel operation, and BESS charging from the generator.

4.3. Protective Relay Settings

Develop preliminary protective relay settings for all applicable devices, including those associated with the new switchboard, BESS, and diesel generator. These settings shall be based on manufacturer recommendations, project design intent, and anticipated fault levels.

Provide setting files and documentation to the City for preliminary review prior to protection coordination study.

4.4. Protection Coordination

Perform a full protection coordination study using the preliminary relay settings. Adjust relay settings as necessary to achieve selective tripping and proper fault isolation across all microgrid components under normal, islanded, and faulted conditions. Submit the final settings and coordination curves for City approval and implement them prior to commissioning.

4.5. Arc Flash Analysis

After finalizing relay settings, perform an arc flash hazard analysis and provide:

1. Personal Protective Equipment (PPE) hazard risk category (1 through 4)

2. “Limited Approach” or “Restricted Approach” boundary

3. “Shock Risk When Removed” voltage

All Balance of Systems (BOS) — including wiring, components, inverters, transformers, switches, relays, and connections — must be suited to the conditions for which they are to be installed. Inverters shall be installed in all-weather enclosures (NEMA 3R) suitable for exterior locations.

5.0 CONSTRUCTION DOCUMENTS (PLANS, SPECIFICATIONS, AND SHOP

DRAWINGS)

The Contractor shall generate, maintain, and submit the list to the City showing the status of the documents. The Contractor shall generate a drawing list, a specification list, and an equipment submittal list.

One (1) PDF format document shall be submitted to the City, signed, and sealed by a registered engineer in the state of California for initial review of compliance with codes, regulations and conformance to the contract. The City will review the documents within 15 working days after receipt. Comments, if any, will be provided to the Contractor. The lack of any comments by the City does not relieve the Contractor of responsibility for accuracy and content. Concurrent with City review, Contractor shall apply for City of Thousand Oaks Building and Safety Permits.

Contractor shall prepare full-size (24” x 36”) design drawings using City standard title block templates in accordance with the project description, with a level of detail consistent with and using scales that are standard to the discipline, and are within industry standards, The drawings shall be submitted as PDF. A list of electrical equipment noting the manufacturer shall be included in the submittal.

Contractor shall be responsible for reviewing the reports, design criteria, and other available data such as existing record drawings and operating manuals of existing systems. The Contractor shall prepare construction documents in sufficient detail to demonstrate compliance with contract requirements and adherence to all applicable laws and codes and for review by Building and Safety.

5.1. Design Quality Control and Quality Assurance

Contractor shall submit, no later than 30 days after award of contract, a plan for design QA/QC. Minimum requirements are:

A. Identify the QA/QC manager for the project.

B. Provide log and description of how design revisions, RFIs, and shop drawings are to be tracked, distributed, reviewed, and approved.

C. Include in the process City review and approval of drawings, Building and

Safety review and approval, drawing revisions, and RFIs.

5.2. Equipment Submittal Document

The Contractor shall submit to the City, drawings, diagrams, schematics of all significant equipment associated with the operation of the project. These drawings will be reviewed by the City for conformance with the contract. The City will review all equipment submittal documents within 15 working days and submit comments, if any, related to the drawings.

6.0 CONSTRUCTION SPECIFICATIONS

6.1. Site Security

The Contractor shall secure the site and the Contractor’s equipment against loss from theft, weather or vandalism. Contractor shall also provide safety protection at open excavations as required by local, state, or federal law and good industrial practice. Contractor shall furnish, install, and maintain shade fencing and gates necessary for the safe execution of the work.

6.2. Construction QA/QC

The Contractor is responsible for providing a Quality Assurance/Quality Control

(QA/QC) Program for all quality control testing and inspections necessary for completion of the work. As part of the QA/QC Program, the Contractor shall submit a QA/QC Plan, no later than 60 days after award of contract, which establishes the protocols to be used to maintain an effective construction quality control program.

The QA/QC Plan shall identify the personnel, their qualifications, inspection procedures and documentation, sampling and test procedures, frequency and number of tests, laboratory and field test standards, and materials requiring testing that will be used to ensure an end product that complies with the approved design and specifications.

The QA/QC Program shall address all construction and manufacturing operations, both on-site and off-site, and shall be keyed to the proposed construction sequence.

The QA/QC Program shall be submitted for review, and the Contractor shall modify the QA/QC Program as necessary to address the comments and requests of the City. The City will provide comments to the Contractor within 30 days.

The City shall be notified of the inspection and testing schedule in advance and reserves the right to perform inspections and verification testing in addition to the Contractor’s QA/QC Program, to confirm contract compliance requirements. The Contractor shall thoroughly test and inspect materials, equipment, and work in order to assure that the requirements of the approved design and specifications are met. The Contractor shall remove and replace all materials, equipment, and work which are defective, or which do not meet the requirements of the approved design and specifications.

6.3. Work Area

Contractor shall clearly identify in the field the extent of the work area and provide signage. Contractor shall maintain all activities within the work area, staging area, and access corridors.

6.4. Existing Utilities

Utilities have not been field-surveyed. The Contractor shall perform utility investigation, survey, and potholing of all buried utilities prior to excavating trenches in the area of the utility. Any damage to the existing utilities during construction shall be immediately repaired at the Contractor’s expense.

6.5. Corrosion Protection

Level of corrosion protection is to be determined by the Contractor, to provide the required service life in the environment to which the structural supports will be exposed. As a minimum, conform to manufacturer’s recommendations for a 50-year service life.

6.6. Electrical and Control Equipment

All electrical and control equipment shall be installed according to the construction documents, the manufacturer’s printed recommendations, and all applicable codes and standards.

The Contractor shall also furnish, install, connect, and maintain a temporary generator during construction to ensure that the pump station and associated facilities remain powered continuously (24/7) with minimal or no blackout time.

The temporary generator shall be connected on the service side of the existing electrical panel or as otherwise approved by the City, and shall remain in service until the permanent switchboard, generator, and BESS have been installed, tested, and commissioned.

6.7. Construction Staking and As-Constructed Locations

The Contractor shall furnish and set all construction stakes, points, nails, and marks to establish the lines and grades required for the completion of the work.

The Contractor may substitute laser control for grading, trenching and pipe placement staking.

6.8. Trench and Excavation Shoring Plan

The Contractor shall submit to the City in accordance with Section 6500 of the Labor Code of the State of California, in advance of excavation, a detailed plan for excavations 5 feet or more in depth showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such excavations. This plan shall also show how shoring protects existing structures influenced by the adjacent excavation. The plan shall be prepared by a California-registered Civil or Structural Engineer.

Trenching within the extents of the paved parking lot area shall be repaired per the City of Thousand Oaks Road Design and Construction Standards.

6.9. Dewatering Plan

If required by site conditions, the Contractor shall develop a dewatering plan that will meet National Pollutant Discharge Elimination System (NPDES)

6.10. As-Built Drawings

The Contractor shall prepare and submit As-Built drawings showing all installed equipment and facilities as designed and constructed. All drawings shall be stamped by a California-registered Professional Engineer (PE). The horizontal and vertical locations of all the constructed facilities shall be included. All As- Builts, upon completion, shall be submitted to the City in both PDF and AutoCAD formats.

6.11. Equipment Startup and Testing

Equipment testing and startup are required for satisfactory completion of the construction phase of the contract and therefore shall be completed prior to operation of the facility.

A. Definitions. For purposes of equipment startup and testing, the following definitions shall apply:

1. Manufacturer’s Representative. Employee of manufacturer who is factory trained and knowledgeable in the technical aspects of the products and systems.

2. Functional Testing. Tests necessary to demonstrate that the installed equipment and systems function as specified and operate in the manner intended.

3. Load Testing. Tests necessary to verify that individual equipment and the integrated microgrid system perform reliably under maximum and variable load conditions, as specified.

4. Acceptance Testing. The operation of the entire facility to demonstrate the successful operation and integration of all the elements.

B. Equipment Testing:

1. The Contractor shall furnish the services of a manufacturer’s representative for each piece of major equipment, to inspect, to check, and to adjust, if necessary, the equipment installation. In each case, the Contractor shall arrange to have the manufacturer’s representative revisit the jobsite as often as necessary until any and all trouble is corrected, and the equipment installation and operation is acceptable to the manufacturer’s representative.

2. The Contractor shall furnish the City a written report, certifying that the equipment has been properly installed and lubricated, is in accurate alignment, is free from any undue stress, and has been operated satisfactorily under full-load conditions.

3. The Contractor shall schedule all equipment testing. The manufacturer’s representative and the operating personnel and the owner’s representative will witness equipment testing.

C. Functional Testing: Functional (or run) testing shall be required for equipment control systems. The Contractor shall furnish the services of a manufacturer’s representative to assist with the test. The Contractor shall perform initial equipment and system adjustment and calibrations in the presence and with the assistance of the manufacturer’s representative.

D. Load Testing. Perform load testing to verify the performance of individual equipment, including the Battery Energy Storage System (BESS) and generator, and the integrated microgrid system under maximum load and variable load conditions. The Contractor shall document load test results and submit to the City as part of compliance documentation prior to commissioning.

E. Acceptance Testing: After all functional and equipment tests have been performed and all equipment has successfully met startup requirements, the facility shall be operated as a complete system for commissioning, to demonstrate overall plant performance for the performance test plan, as described in Section 7.

7.0 CONSTRUCTION

The Contractor shall construct the Project in accordance with City-approved plans, specifications and submittals prepared by the Licensee to meet or exceed all requirements of the City. Consultant shall provide all submittals to the City’s Project Manager for review.

Consultant and Contractor shall:

A. Conduct weekly meetings with the City representatives to provide schedules, status updates and technical input. The Contractor shall provide meeting agenda and 3-week lookahead schedule (48-hours prior to the meeting), and provide meeting minutes as PDFs within three (3) working days from conclusion of the meeting.

B. Provide required shop drawings and material data submittals. All shop drawings shall be submitted as full-size drawings at a scale usual for the given system, and sufficient to fully show and explain all relevant features, dimensions, etc.

C. Provide complete management, supervision, and reporting of all aspects of the construction of this Project, including but not limited to scheduling and conducting weekly meetings with the City.

D. Provide resident engineering and contract administration, and pay for all inspections and other related services, including special inspections, as necessary, for the functional, safe, and on-schedule completion of the Project, starting with the issuance of a Notice to Proceed from the City and extending through issuance of Notice of Completion and Acceptance. City staff will perform inspections to verify compliance with the contract documents.

E. Ensure compliance with applicable local, state, and federal codes, building and environmental permit requirements.

F. Provide any laboratory, surveying, and other contracted services as required to complete project construction.

G. Prepare and maintain a schedule for the duration of a project, consistent with the requirements in DESIGN Section, above. The schedule shall be updated and presented at the weekly meeting with the City.

H. maintain an internal records management and document control system as required, to support project operations.

I. Implement a Safety Program per Construction General Specifications (Attachment G) Section 01 71 19. This includes but is not limited to the following activities:

1. Assign a Safety Engineer to monitor and control this program for the

Project.

2. Develop an on-site Project Safety Plan for review and approval by the City.

3. Administer and apply the City approved on-site Project Safety Plan.

4. Enforce all Project Safety Plan requirements at all times pertaining to safety and health issues relating to all personnel on the Project Site including workers, consultants, subcontractors, material suppliers, equipment suppliers, and visitors.

J. Report accidents, claims, and other on-going safety related issues to the

City.

K. Adhere strictly to construction access requirements as established by the City, and provided in writing, during the entire length and scope of the project construction. This shall include the Contractor, its employees, contractors, and/or agents.

L. Realistic schedules including a brief narrative of resources and planning should be included. Electrical shutdown needs to be coordinated with the City at least two weeks in advance, should be conducted during periods when least disruptive to normal operations, and receive prior approval from the City.

M. Provide, install, operate, and maintain a temporary generator during construction in accordance with Section 6.6, to ensure uninterrupted power supply to the pump station 24/7 with minimum or no blackout time until permanent systems are commissioned.

Fabrication and Erection

Steel shall be fabricated and erected according to the AISC Code of Standard Practice for Steel Buildings and Bridges (latest edition). The Steel fabricator shall be certified according to AISC Quality Certification Program.

Concrete

Structural concrete materials shall have certification of compliance for meeting ASTM specifications and test reports certifying that no material contains asbestos and that all aggregates are non-reactive to alkalinity. All certifications, submittals, and reports shall be current within three months of use and shall be identifiable to the materials supplied for both fine and coarse aggregate.

Provide reports for aggregate tests performed specifically for this project, for each source of aggregate including chemical tests (ASTM 289) and accelerated mortar bar expansion tests (ASTM C1260). In addition, sample and test aggregate used in the first 25 cubic yards supplied under this contract, utilizing the accelerated mortar bar test, ASTM C1260. The sampling of aggregate will be witnessed by the owner’s representative. Notify the owner’s representative 24 hours in advance of the selection of samples. All testing shall be done by a qualified, certified, independent testing laboratory.

Unless the Geotechnical Engineering Report indicates that corrosive soils do not exist, provide corrosion-resistant concrete using Type II/V cement.

Structural Concrete Class A, f’c_min = 4000 psi, shall contain a mineral admixture fly ash Class F not to exceed or replace more than 15 percent of the cement material required without the mineral admixture. Mineral admixture shall conform to ASTM C618.

Connections

As much as practicable, structural connections shall be shop welded and field bolted. Welds shall be designed and executed in accordance to ANSI/AWS D1.1 (latest edition) Structural Welding Code – Steel from American Welding Society. Welding procedures shall be qualified in accordance to ANSI/AWS D1.1 Section 5. Welders, Welding Operators and Tack Welders shall be currently qualified in accordance to ANSI/AWS D1.1 Section 5. Welders’ certifications should be made available to City. Welding inspectors shall have current certification as an AWS Certified Welding Inspector (CWI) in accordance with AWS QC1 Standard and Guide for Qualification and Certification of Welding Inspectors.

Bolted connections for building like structures, and support equipment, shall be designed as snug tightened connections with the threads included in the shear plane. The actual bolts provided for the connection shall have the threads excluded from the shear plane. Bolted connections shall conform to AISC Specifications for Structural Joints Using ASTM A325 or A490 Bolts (latest edition).

8.0 OPERATIONAL TESTING AND TRAINING

8.1. Acceptance Test Procedure

The Contractor shall prepare an acceptance test plan and protocol which shall define the procedures to be used.

A. The specific measurements that will be made, including identification of permanent and temporary measurement devices.

B. Calibration certificates of measuring devices.

C. Redundancy of any measuring device to demonstrate accuracy.

D. The testing schedules.

E. Operations and maintenance schedule during the test period.

The acceptance test shall not be conducted until the acceptance test plan is approved by the City, and authorization is received from the City.

The acceptance test shall demonstrate shutdown, start-up and parallelling of the BESS and generator. Testing shall confirm transition and system response under simulated operational scenarios.

8.2. Acceptance Test Reports

The Contractor shall provide reports with certification of the results demonstrating performance, all relevant data measured and recorded during the test(s), any calculations that were used in determining test results, any certifications from equipment manufacturers that equipment was operated according to manufacturer’s recommendations, any other available documentation reasonably requested by the City.

8.3 Operator Training

The Contractor shall provide training for the City’s personnel in the operations of the new microgrid, BESS, and generator. Training shall be conducted by the process engineer who is chiefly in charge of the design of the system, or an appropriate designee.

One day of training shall be provided at the Lang Ranch Reservoir facility. A syllabus for the training shall be prepared and submitted for review and approval, prior to the start of training. Training shall be scheduled at a mutually agreeable date, prior to facility acceptance. Training shall cover, at minimum, operations and maintenance of microgrid, BESS, and generator;

troubleshooting; electrical equipment; O&M manual content; and monitoring and control software.

9.0 WIRE, CABLE, CONDUIT, and CONNECTORS

Contractor shall provide submittals for proposed wire, cable, and connectors, including all underground facilities. All electrical wiring shall be copper. All underground conduits shall be identified in the as-built drawings. All exposed conduits shall be galvanized rigid metal conduit. All bends shall follow NEC minimal bend requirements. All cable splices shall be brought above ground and housed in a suitable enclosure or, if below grade, placed in a suitable vault that is clearly marked.

10.0 EMERGENCY SHUT DOWN

As part of the acceptance of the microgrid, BESS, and generator by the City, Contractor shall instruct and provide operations manuals on how to shut down the systems in the event of an emergency. The Contractor shall post appropriate signage at the site and ensure that emergency first responders can easily identify what to do in the event of an emergency and perform these tasks quickly and safely.

11.0 COMMISSIONING

Prior to the commissioning of the system, the Contractor shall:

A. Conduct a walk-through with the City personnel and address comments as necessary to generate a completion punch list and subsequently to confirm all items are complete.

B. Administer and coordinate the project contract closeout process and resolve any warranty provision issues.

C. Report progress of project contract closeout to the City.

The completeness of the construction will be formally verified by the City personnel against design documents. The City shall observe and verify the microgrid, BESS, and generator’s performance. Approvals as required by the Ventura County Fire Marshal and SCE will be a pre-requisite for acceptance and for authorization to energize the system(s). A Notice of Completion will be issued by the City to the Contractor upon the approval of the Commissioning and Acceptance Test.

12.0 WARRANTIES AND GUARANTEES

The Contractor shall provide the following warranties to the City and in the name of the City upon project completion:

A. Full 1-year Labor and Material comprehensive guarantee from Contractor

B. Generator: 5-year manufacturer warranty for parts and materials

C. Battery Energy Storage System: Contractor agrees to provide 15-year manufacturer warranty for BESS for failure in materials, workmanship, or faulty operation within specified warranty period. BESS performance warranty shall be provided guaranteeing at least 85% of battery storage capacity after 10 years and 70% after 15 years

D. Switchgear and Balance of Systems Electrical Equipment: 5-year manufacturer warranty for failure in materials, workmanship, or faulty operation within specified warranty period

E. Isolation Transformer: 5-year manufacturer warranty for parts and materials

F. Microgrid Controller: 5-year manufacturer warranty parts and materials

13.0 OPERATIONS AND MAINTENANCE (O&M)

Contractor shall provide one year of O&M services from Notice of Completion, with option for three additional years (separate agreement). O&M services include:

• Inspection of all generator, BESS, and microgrid controller components

• Cleaning of all generator, BESS, and microgrid controller components

• Generator, BESS, and microgrid performance load testing

• All repairs or replacement of generator, BESS, and microgrid controller components required to maintain performance

• Report of maintenance services performed and test results

14.0 PAINT

All exposed structural elements (steel, etc.) shall be finished with a duplex (galvanize + finish paint) system in the factory, to match City standards and protocol including quality and color.

15.0 RESTORATION OF SITE

Contractor is responsible for repairing any damage to the existing facilities or grounds that occurs as a result of the construction including but not limited to asphalt marking, stains, track marks, cracks, holes, or damage to any vegetation.

Contractor shall document all existing conditions prior to the start of construction and executing repair and methods, which are to be reviewed and approved by the City prior to implementation. Asphalt repair shall include two slurry coats and striping.

Contractor is responsible for maintaining the existing functionality of equipment and services impacted by the resulting work; including, but not limited to, existing irrigation functionality and control and lighting. Contractor shall be responsible for maintaining current functionality of adjacent lighting that will not be replaced as part of the project.

16.0 TREES AND FENCES

Tree removal shall be minimized. All trees requiring trimming or removal shall be identified in the 30% construction document set and shall be approved and removed by the City. Fences shall be relocated or modified only as needed due to limited site area but must remain within the facility site boundary. All fence relocation, installation or modification shall meet the minimum requirements of

SPPWC.