Attachment VIII EQAPs Redacted.pdf
PDF 2 MB Posted
- Attached to
- Government-Owned, Contractor-Operated (GOCO) Fuel Services at NAWS China Lake, California
- Solicitation number
- SPE60326R0530
- Issued by
-
Defense Logistics Agency Energy
About this file
This is a Supplemental Quality Assurance Provision (SQAP) document containing multiple revisions of quality control requirements for Defense Logistics Agency (DLA) Energy contracts. The document outlines contractor responsibilities for government inspection of services, quality control procedures, and nonconforming supplies.
Key quality control requirements include contractor preparation of a Quality Control Plan (QCP) in triplicate prior to first receipt of government-owned product, with copies submitted to the Contracting Officer and Quality Assurance Representative. The QCP must address receiving procedures (product and additives), blending, sampling, testing, storage and handling, loading and shipping, calibration of equipment per ISO 10012 standards, quantity measurement, records and reports, and corrective action procedures including notification protocols and organizational charts. For bulk petroleum storage tank inspection and cleaning, contractors must maintain historical data on tank construction, installation, service history, repairs, dimensions, and testing. Aviation fuel storage tanks require inspection and cleaning every 4-8 years depending on tank type and configuration, while ground and marine fuel storage tanks are inspected and cleaned when sample analysis indicates sediment buildup. Contractors must furnish on-site personnel and equipment to perform routine sampling, testing, and inspection procedures at their expense, with specific sampling methods and retention periods established by shipment method (60-90 days for pipeline and tanker/barge shipments; 15 days for tank truck/car). The document also establishes inspection office locations and office codes across geographic regions in the continental United States, Alaska, Hawaii, and international locations, with Quality Managers designated for each DLA Energy regional center. Provisions address procedures for requesting deviations and waivers from specifications, with minimum consideration of $500 for approved nonconforming supplies and administrative cost caps at $1,000.
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Text version
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
REVISIONS
REV DESCRIPTION DATE APPROVED
ENERGY QAP E28 February 2022
E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE)
(a) Inspection and tests by the Government of services, facilities, and equipment specified within this contract does not relieve the Contractor from responsibility to meet all requirements of the contract.
(b) The Contractor shall furnish personnel, facilities, and equipment on-site to accomplish the following routine tests and procedures. These on-site resources may be provided by Contractor personnel or by a commercial source action on behalf of the Contractor. The Quality Representative will not be responsible for performing any of these services for the Contractor.
(1) Sampling of storage tanks, shipments and receipts in accordance with ASTM D4057, Standard Practice for Manual Sampling of Petroleum and Petroleum Products (API Manual of Petroleum Measurement Standards (MPMS), Chapter 8.1);
(2) Retaining of product composite samples from shipments and receipts as follows:
MINIMUM
METHOD OF SHIPMENT MINIMUM QUANTITY RETENTION PERIOD
Pipeline 20 liters 60 days
Tanker/Barge Parcel Composite 20 liters 90 days
Each compartment 0.5 liters 90 days
Navy Fleet Oilers/Vessels 10 liters 60 days
Tank Truck/Car 1 liter 15 days
NOTE: After the minimum retention period, samples shall be tested for Appearance, Color (Visual), API Gravity/Density and Flash Point and, if found to be on-specification, shall be returned to like Government stock on-site. Sample containers may be reused if properly cleaned.
(3) Determining the presence of water in storage tanks, shipments and receipts. Ensure that accurate water cuts are obtained by means of a water indicating paste conforming to MIL-W-83779B. Two suggested sources are Stewart Hall Chemical Testmaster Water Indicating Paste or Sartomer
Sar Gel Water Indicating Paste (see Note 2 below);
(4) Determining Density at 15 degrees Celsius or API gravity of products by ASTM D1298 or ASTM D4052 (see Note 2 below);
(5) Determining the temperature of products by the API MPMS, Chapter 7 (see Note 2 below);
(6) Determining the Appearance of applicable products using ASTM D4176, Procedure l (see Note 2 below);
(7) Determining the visual color of products.
(8) Determining the Flash Point of applicable products using test methods cited in the appropriate product specification (see Note 2 below);
(9) Conversion of gross to net gallonage (liters);
(10) Determining the percentage (volume) of fuel system icing inhibitor (FSII) by means of a portable refractometer in accordance with ASTM D
5006. One suggested source is H.B. Industries, Inc., Glenview, IL 60025 (B/2 Anti-Icing Additive test kit) (see Note 2 below); and
(11) Determining the range of fuel electrical conductivity using ASTM D2624. One suggested source for a conductivity meter is Emcee
Electronics, Inc., Sarasota, FL 33581 (Model 1152) (see Note 2 below)
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DEFENSE ENERGY SUPPORT CENTER
8725 JOHN J. KINGMAN RD
FORT BELVOIR, VIRGINIA 22060-6222
DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 2 PDF(DLA)
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
REVISIONS
REV DESCRIPTION DATE APPROVED
ENERGY QAP E28 February 2022
Note 1: All costs for providing the above tests and procedures shall be included in the monthly service charge. The only exception to the
Contractor's obligation to provide these services as part of the monthly service charge is when the tests described above are part of the higher order analysis (defined as the following categories: Composite Samples, Storage Tanks After Receipt, Interface Mixtures, Dormant
Stocks and Individual Tests (including particulate contamination) found in the MIL-STD-3004-1 Table titled MINIMUM SAMPLING AND
TESTING REQUIREMENTS FOR PETROLEUM PRODUCTS.
Note 2: Upon request, the Contractor shall permit the Quality Representative unrestricted use of the equipment and ancillary supplies needed to perform this test/procedure on behalf of the Government.
(c) During the contract, the Contractor shall furnish representative samples of the product in each storage tank, shipment or receipt at the request of, and in the manner and to the place designated by, the Quality Representative. Sample size will be 2 gallons for gasoline-type fuels and one gallon or 10 gallons for jet diesel-type fuels. The number of samples to be furnished during any 12-month period shall not exceed eight times the number of tanks specified in the contract. Such samples shall be packed, marked, and shipped by the Contractor, shipping expense prepaid, in containers and shipping boxes furnished by the Contractor. Sample containers shall be epoxy coated on the interior. This requirement is in addition to sampling required elsewhere in this contract provision and the contract. All reasonable direct shipping costs associated with samples required by this paragraph shall be reimbursed upon request from the Contractor and such costs shall not be included in the monthly service charge.
However, all other costs related to this requirement shall be included as part of the monthly service charge.
SUPPLEMENTAL QUALITY ASSURANCE PROVISION
(SOAP)
DEFENSE ENERGY SUPPORT CENTER
8725 JOHN J. KINGMAN RD
FORT BELVOIR, VIRGINIA 22060-6222
DISTRIBUTION STATEMENT -A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
SIZE SCALE CODE IDNO.
52838
DRAWING NUMBER
DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 2 OF 2 PDF(DLA)
| ENERGY QAP E1.01 Redacted |
| ENERGY QAP E1.11 Redacted |
| ENERGY QAP E1.11-1 Redacted |
| ENERGY QAP E18 Redacted |
| ENERGY QAP E22 Redacted |
| ENERGY QAP E28 Redacted |
| ENERGY QAP E35 Redacted |
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