ATTACHMENT II NAWS China Lake PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO)

FUEL OPERATIONS

UNDER

SOLICITATION SPE603-26-R-0530

AT

NAVAL AVIATION WEAPONS STATION CHINA LAKE, CA

January 22, 2026

TABLE OF CONTENTS

GENERAL

C-1.0 Introduction:

C-1.1 General Scope of Work C-1.2 Contract Performance C-1.2.1 Quality Monitoring and Evaluation C-1.2.2 Ensure Data Management Related to Quality of Service C-1.3 Drug Free Workplace C-1.4 Applicable Directives C-1.5 Notification of Correspondence and Visits

PERFORMANCE REQUIREMENTS

C-2.0 Introduction

C-2.1 Staffing C-2.1.1 Personnel Qualifications C-2.1.2 Training Requirements C-2.1.2.1 Contractor-provided Training C-2.1.2.2 Government-provided Training C-2.1.2.2.1 DLA Energy-provided Training C-2.1.2.2.2 Service-provided Training C-2.1.3 Suitability Investigations C-2.1.4 Key Personnel

C-2.2 Operations C-2.2.1 Hours of Operation C-2.2.2 After-Hours Response C-2.2.3 Fuel Operations C-2.2.3.1 Receive Fuel C-2.2.3.2 Issue Fuel C-2.2.3.3 Storage of Fuel C-2.2.3.4 Transfer of Fuel C-2.2.3.5 Transfer of Custody C-2.2.3.6 Inventory Management / Accounting C-2.2.3.7 Ensure Fuel Quality C-2.2.3.8 Other Operations Requirements

C-2.3 Maintenance C-2.3.1 Facility Maintenance C-2.3.2 Maintenance Records C-2.3.3 Operator Maintenance C-2.3.4 Recurring Maintenance C-2.3.5 Preventive Maintenance C-2.3.6 Building Maintenance C-2.3.7 Grounds Maintenance

C-2.4 Property, Facilities, and Equipment C-2.4.1 Government-provided Items C-2.4.1.1 Utilities C-2.4.1.2 Real Property C-2.4.1.3 Equipment C-2.4.2 Contractor-provided Items C-2.4.2.1 Utilities

C-2.4.2.2 Facilities C-2.4.2.3 Equipment

DELIVERABLES

C-3.0 Provide Detailed Plan C-3.1 Staffing Plan C-3.2 Training Plan C-3.3 Operations Plan C-3.4 Inventory/Accountability Plan C-3.5 Product Quality Control Plan (PQCP) C-3.6 Safety Plan C-3.7 Security Plan C-3.8 Environmental Protection Plan and Spill Prevention and Control Plan C-3.9 Maintenance Plan C-3.10 Contract Compliance Plan (CCP) C-3.11 Property Restoration Plan C-3.12 Contract Contingency Plan

APPENDIX

Appendix A Terminal Site Specific Information Appendix B Key Personnel and Qualifications Appendix C Applicable Directives Appendix D Definitions Appendix E Abbreviations and Acronyms Appendix F Common Access Card (CAC) Requirements Appendix G List of Holidays Appendix H Incidental Property/Equipment

Appendix I Vehicle Specifications

GENERAL

C-1.0 Introduction: This Performance Work Statement (PWS) is for Government Owned Contractor Operated (GOCO) fuel services at Naval Aviation Weapons Station China Lake, CA. The Contractor will operate, maintain, manage and provide retail/bulk fuel services as described herein for all fuel facilities, related structures, and property described in this PWS (for Facility Specifications, see Appendix A). Fuel operations and maintenance will be performed in accordance with (IAW) federal and state regulatory requirements and best commercial practices. As required, the Contractor must furnish all personnel, equipment, facilities and/or material necessary for providing these services (unless otherwise stipulated).

C-1.1 General Scope of Work: The Contractor must perform the required tasks to include fuel operations, management and administration pertaining to the receipt, storage and handling, and issue/sales of DLA Energy fuel products. In addition, the Contractor must ensure all personnel are adequately trained to perform job tasks, maintain the security of the facility and computer systems, and comply with all applicable base, local, State, and Federal laws and regulations.

C-1.2 Contract Performance: The Contractor must monitor performance and ensure contract compliance as prescribed by the Contract Compliance Plan submitted. The Contractor must, submit performance-based plans to ensure performance standards are met and comply with applicable regulations as described in section 3.0 of this PWS.

C-1.2.1 Quality Monitoring and Evaluation: DLA Energy will utilize a Quality Assurance Surveillance Plan (QASP) to monitor and evaluate the Contractor’s performance throughout the contract performance period. DLA Energy may also conduct customer satisfaction surveys, which may be used as part of the assessment of Contractor’s performance. The KO has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.2.2 Ensure Data Management Related to Quality of Service: Unless exempted by law, the Contractor, when requested by DLA Energy, must promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C-1.3 Drug Free Workplace: The Contractor must establish and maintain a Workplace Drug Testing Program in accordance with Executive Order 12565, “Mandatory Guidelines for Federal Workplace Drug Testing Programs”, dated September 15, 1986, and Section 503 of Publication 100-71, 5 United States Code (USC), Section 7301, the Supplemental Appropriations Act for Fiscal Year 1987, dated July 11, 1987.

C-1.4 Applicable Directives: The Contractor must ensure compliance with and be responsible for obtaining copies of all applicable base, local, State, and Federal laws and regulations, including changes. The Contractor must comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix – C provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive. In the event of conflicting guidance, contact the Contracting Officer (KO) and/or the Contracting Officer’s Representative (COR) for clarification.

C-1.5 Notification of Correspondence and Visits: The Contractor must immediately provide the KO and COR copies of all correspondence and notification of any visits relating to Base, State, Federal officials or agencies and other personnel or Contractors that visit the retail fuel facility.

PERFORMANCE REQUIREMENTS

C-2.0 Performance Tasks: The Contractor must provide Fuel Facility Services as follows:

C-2.1 Staffing: The Contractor will provide staffing in accordance with the Staffing plan described in PWS paragraph C-3.1 for the management, operation, maintenance, product quality surveillance, inventory control and accounting, security, safety, and environmental protection to provide retail/bulk fuel services as described below for the fuel facilities, related structures, and property described in this PWS. There must be enough staffing and cross training to allow for simultaneous operations and/or an unexpected employee loss/absence while still meeting all administrative and performance requirements in this PWS.

C-2.1.1 Personnel Qualifications: The Contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws, regulations, and DLA Energy policy. They must be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials, and must be able to compose reports that convey complete information. In addition, personnel must be capable of comprehending oral instructions, performing basic math for numerical operational reports, and convey literal comprehension.

C-2.1.2 Training Requirements: The Contractor must ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required IAW the Training Plan described in PWS paragraph C-3.2 and all applicable Base, local, State, and Federal laws and regulations. The Contractor is responsible for maintaining each employee’s training records, requisite certifications, and licenses on site, available to the government if requested.

C-2.1.2.1 Contractor Provided Training: The Contractor must provide training to ensure compliance with the Code of Federal Regulations (CFR) 40 CFR 112, all applicable base, local, State, and Federal laws and regulations. This training must include, but is not limited to, Occupational Safety and Health Administration (OSHA) Hazard Communication, Confined Space training, Hazardous Waste Operations and Emergency Response (HAZWOPER), OSHA Lock-out/Tagout, Personnel Protective Equipment, fuel operations, fire safety, environmental compliance, and DoD Antiterrorism (AT Level I Awareness training). The Contractor must ensure that all employees attend and participate in Spill Response Training IAW their spill response plan and 40

CFR 112.

C-2.1.2.2 Government-Provided Training: The government will provide some training that is required of the Contractor. The Contractor must coordinate this training through the COR to ensure employees are fully qualified at the performance start date and throughout the duration of the contract.

C-2.1.2.2.1 DLA Energy-provided Training: DLA Energy will provide the following required courses;

Fuels Terminal Manager/Property Administrator/Responsible Officer course, (5 days), and the FMD course, (15 days). This training can be web-based online or in a classroom. The training courses will be funded by DLA Energy. This includes training, transportation and lodging. DLA Energy will only fund the cost of training for two (2) individuals hired into requirement positions. Any additional employees requiring training will be fully funded by the Contractor. The Contractor will submit requests for classroom slots to the COR who will approve or disapprove requests based on contract requirements. Once approved, the Contractor will make a written request accompanied by an indemnification statement to the KO for scheduling.

C-2.1.2.2.2 Service-provided Training: The installation may provide required training for contractor personnel performing certain functions on the installation. This may include, but is not limited to, training associated with airfield operations, network security, physical security, environmental compliance, safety, etc,. The contractor must coordinate this training for employees to ensure compliance with installation requirements.

C-2.1.3 Suitability Investigations: Contractor personnel must successfully complete a background investigation which includes, as a minimum, a National Agency Check (NAC), before operating a computer workstation that has access to a government server or when the Contractor employees require unescorted entry to restricted areas. The contractor has the responsibility for conducting background investigations IAW DOD 5200.2-R and Personnel Security Program. All documents must be submitted by the Contractor to the appropriate Installation office.

C-2.1.4: Key Personnel: The positions listed in Appendix B are considered key personnel. Key personnel are critical and must have alternates assigned in the event of an absence and be reachable by the government at any time. The personnel assigned to these positions must meet the qualifications required in Appendix B. Resumes for these personnel must be provided to DLA Energy as described in Appendix B.

C-2.2 Operations: Retail and bulk fuel dispensing will be provided as described in Appendix A. Fuel operations at the bulk and retail fuel facility must be performed in accordance with the Contractor’s Operation Plan described in PWS paragraph C-3.3 ensuring all tasks are safely and efficiently conducted to receive, store and handle, and issue petroleum products with appropriate controls to ensure adequate fuel quality, inventory accuracy and environmental compliance in accordance with DLA Energy guidance, applicable directives in Appendix C, the highest industry standard, and best commercial practice.

C-2.2.1 Hours of Operations: The hours of operation for each specific petroleum function for which the Contractor must be responsible are detailed in Appendix A. The contractor must not leave the facility unmanned during the hours of operation stated in Appendix A for any reason.

C-2.2.2 After-Hour Response: The Contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergency services or workforce augmentation is required without prior coordination/notification. All services required outside of the normal hours of operation without prior coordination/notification must be met within two (2) hours as measured from the time the Contractor is notified until they are in position to perform the service required. All after hours support will be the Contractor’s responsibility under firm fixed price contract.

C-2.2.3 Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, maintenance, training, safety and environmental protection functions at the fuel service stations listed in Appendix – A. The service stations will provide fuel support to authorized reimbursable Defense Working Capital Fund (DWCF) customers that have approved DLA–Energy purchase media (QR Code) or have an assigned Department of Defense Activity Address Code (DoDAAC), Federal Activity Address Code (FEDAAC) or "2A" DODAAC. The Contractor must perform these operations in compliance with their approved Operations plan described in paragraph C-3.3 of this PWS and all applicable directives listed in Appendix C.

C-2.2.3.1 Receive Fuel: The Contractor must always safely receive product without causing delays, interruption of service, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at the specified refueling sites. The Contractor will escort fuel delivery trucks from and to the gate, if required for increased force protection condition (FPCON) protocol.

C-2.2.3.1.1 Ordering Deliveries: The Contractor must schedule inbound fuel shipments and receipts utilizing appropriate DLA Energy systems i.e. (EBS etc.). Receipt notification must include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions. The Contractor must prepare all documents required for product receipt and submit to the appropriate DLA Energy Region office.

C-2.2.3.1.2 Quality Determination: All incoming products must be sampled in accordance with the most current version of MIL-STD-3004 (DEPARTMENT OF DEFENSE STANDARD PRACTICE QUALITY ASSURANCE/SURVEILLANCE FOR FUELS, LUBRICANTS AND RELATED PRODUCTS). The Contractor must immediately notify the COR, the Service Control Point (SCP), and DLA Energy Region QAR of any fuel quality discrepancy. The Contractor must not offload off-specification fuel unless a waiver has been granted by DLA Energy-DQ (Quality & Technical Support Office).

C-2.2.3.1.3 Quantity Determination: Quantity determination must be performed as outlined in DoD Manual 4140.25 (DOD MANAGEMENT OF ENERGY COMMODITIES: ENERGY COMMODITY INFRASTRUCTURE OPERATIONS), DLA Energy Interim Policy P-2 (RECEIPT AND SHIPMENT OF ENERGY PRODUCTS), and American Petroleum Institute (API) Manual of Petroleum Measurement

Standards (MPMS). The Contractor must immediately notify the COR and DLA Energy Region Inventory Accountant of any fuel quantity discrepancy.

C-2.2.3.2 Issue Fuel: The Contractor must always safely issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at the specified fuel site.

C-2.2.3.2.1 Ready-to Issue: Except for scheduled maintenance, receipt operations, and other occurrences of which DLA Energy has been notified, the Contractor must maintain tanks in ready-to-issue mode for bulk and retail dispensing 24 hours a day, seven days a week.

C-2.2.3.2.2 Bulk Truck Loading: The Contractor will oversee all bulk truck loading and must coordinate bulk issues directly with receiving customers within duty hours outlined in PWS. The Contractor must ensure Site-specific duty hours are in Appendix – A. The Contractor must respond to after-hour request IAW C-2.2.1 After Hour Response.

C-2.2.3.2.3 Electronic Point of Sale (EPoS), QR (Quick Response) Code Management: Fuel sales must be performed and processed using the Electronic Point of Sale (EPOS) system and DLA Energy-provided QR codes. The contractor will operate and manage the EPoS system as required in DLA Energy Interim policy P-29 and P-30. Contractor employees must have Common Access Cards and approved AMPS roles as required for their respective EPoS roles.

C-2.2.3.2.4 Vehicle Purchase Media Manager (VPMM): The Responsible Officer, Terminal Manager or Organization Commander will appoint one or more Vehicle Purchase Media Manager(s) IAW DLA-Energy P-29 paragraph 2.2. The contractor must provide one primary and one alternate Vehicle Purchase Media Manager (VPMM) to assist customers submitting Form 2063 and manage QR Codes as required in DLA Energy P-30. The VPMMs must have the required AMPS role. The Contractor must maintain Form 2063s, and QR code information and provide data requested by the COR or DLA Energy.

C-2.2.3.4 Transfer of Fuel: When directed by DLA Energy or as required for normal operations, the Contractor must transfer product between tanks, to consolidate types or grades, allow for maintenance, or create ullage.

C-2.2.3.5 Transfer of Custody: During transport truck receipts, the custody and risk of loss must pass from the carrier to the Contractor when the product passes from the end of the truck discharge hoses into the Contractor’s receiving facility. Custody and risk of loss transfers from the Contractor to the customer/end-user when the product passes through the Contractor’s nozzle into the receiving port or coupling of the equipment receiving fuel.

C-2.2.3.6 Inventory Management / Accounting: The Contractor is responsible for government-owned petroleum product in accordance with Internal Instructions INT-I116 (Responsibility for Government-owned Petroleum Products) and account for fuel according to I-119.04 (Inventory Control Records and Systems of Record) and DoD 4140.25-M “Management of Energy Commodities, the Inventory Accountability Plan described in PWS paragraph C-3.4, and other applicable DLA Energy policies and procedures. The Contractor must request a DoDAAC from DLA Energy to be used for this fuel inventory account.

C-2.2.3.6.1 Physical Inventory: Physical inventory management must include documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment, maintaining auditable product document control files, using inventory measurement practices that support product accountability and auditability.

C-2.2.3.6.2 Inventory Variations: The Contractor will reconcile end-of-month inventory transactions monthly within 2 days after the last day of the month and as directed by DLA Energy at the end of the Fiscal Year (FY). Ensure inventory variations are within allowable limits. Investigate, document, report and take corrective action, when necessary, on excessive variations. Manually perform inventory tasks in the event of

Automatic Tank Gauging (ATG) inoperability or if ATG readings are in question, as required per directives.

Ensure tape and bobs are calibrated during annual ATG calibration and replace as necessary.

C-2.2.3.6.3 System of Record: The Contractor must be responsible for and perform all fuels inventory, accounting and administrative functions using Fuels Manager Defense® (FMD), Electronic Point of Sale (EPoS), and EBS software provided by the government.

C-2.2.3.6.4 Maintain Stocks: The Contractor must be responsible for determining reorder cycles and ensuring that adequate stocks are on hand to fully support mission requirements. The Contractor will re-order fuel through the Enterprise External Business Portal (EEBP), as required and coordinate with the DLA Energy Region Office for issues involving inventory and accountability.

C-2.2.3.7 Ensure Fuel Quality: The Contractor must provide all tools, equipment, and materials required to ensure product quality according to applicable product specifications, the latest version of MIL-STD-3004-1 and the Quality Control Plan (QCP)-as described in section C-3.5 of PWS and the additional testing listed in Appendix A, Table–1. No petroleum product must be received or issued until product quality determinations have confirmed conformance with specifications or has been approved by the SCP and DLA Energy-DQ (Quality & Technical Support Office). The Contractor must ship those samples requiring analysis to a lab approved by the SCP and DLA Energy-DQ (eg. U.S. Navy facilities will use the lab at Point Loma, CA, for testing) Samples must be shipped within 72 hours of being drawn. The COR, SCP, and DLA Energy QAR must be notified immediately of any suspected fuel quality issues. The Contractor must take retention samples when directed by the KO. Samples representing receipts of capitalized products must be properly marked by the Contractor as to product, source, and date taken for retention as determined by the COR/QAR.

C-2.2.3.7.1: Inspection Responsibility: The Quality Control Plan (QCP) as described in section C-3.8 of this PWS will describe how the Contractor must designate personnel, the facility, and equipment on-site to accomplish routine tests and procedures. These resources may be provided by the Contractor or by commercial source acting on behalf of the Contractor. The Government/DLA Energy will not be responsible for performing any of these services.

C-2.2.3.7.2: Additional Samples: The Contractor may be required to take and ship additional samples of any product being stored, issued, or received under this contract, at the request of, and in the manner designated by the Contracting Officer, QAR or COR. These samples must be provided in addition to samples required elsewhere in the contract and referenced in the QCP as described in section C-3.8 of this PWS.

Sample packing, marking, shipping, and the associated costs, must be the responsibility of the Contractor.

C-2.2.3.8 Other Operations Requirements: The Contractor must perform various other tasks as part of support operations.

C-2.2.3.8.1 Provide Reports: The Contractor must provide various reports if requested by the COR or Contracting Officer. These reports may include various inventory reports, transaction reports, testing results, sample logs, maintenance reports, secondary containment drain logs, police reports, inspection findings or other reports that may be needed by the government. Weekly status reports must be provided to the COR and Contracting Officer for any maintenance action or repair that takes any component or system out of operation more than 30 days.

C-2.2.3.8.3 Ensure Environmental Compliance: The Contractor must comply with their approved Environmental Protection Plan (EPP) required in PWS paragraph C-3.8 and with all applicable Installation, local, state, and federal environmental laws and regulations. The contractor must obtain, maintain, and comply with all required environmental permits. The Contractor must submit to federal and state work site environmental regulatory compliance audits, inspections and/or investigations into non-compliances, and fully cooperate with such inspections/investigations by providing facility access, and all records and documentation requested. The Contractor will cooperate with U.S. Navy and Installation Environmental

Offices as required in the real estate agreement, the Memorandum of Agreement between DLA Energy and the Installation, and as directed by the KO.

The Contractor must immediately report to the DLA Energy COR the receipt of any Notice of Violations (NOVs) or other notifications for alleged noncompliance with any environmental laws or regulations. The Contractor must immediately correct any nonconformance and/or noncompliance and report to COR, KO, and the Installation Environmental Division any reason for delay or inability to correct.

C-2.2.3.8.3.1 Spill Response: In the event of a spill, the contractor must follow their spill response plan, which includes tasks such as, but not limited to, the following:

• First response to spill and leaks; including, but not limited to, notifications to emergency personnel and, to the maximum extent practical until directed to cease by emergency personnel, identifying the source, stopping the release, containing the spill, evacuating personnel, and eliminating ignition sources. First response does not include emergency services provided by the Base.

• Containment and clean up associated with the discovery of a minor spill; not requiring emergency services.

• Maintaining clean up and control equipment/systems and all materials required to respond to a spill.

• Disposal services for waste, both hazardous and non-hazardous, for spill materials used during a minor spill; not requiring emergency services.

C-2.2.3.8.3.2 Spill Reporting: In the event of a spill, the Contractor must report to the KO, DLA Energy Region and HQ, and the COR, the spill response required immediately by telephone and email in accordance with requirements in DLA Energy Policy P-40 (FUEL SPILL/LEAK/RELEASE REPORTING). In addition to DLA Energy formal requirements for the reporting of fuel spills, the Contractor must provide a simplified report of all spills involving the Contractor, its personnel, equipment and systems for which it is responsible. All reports must be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-2.2.3.8.3.3 Spill Response Supplies: The Contractor must be responsible for the care and upkeep of all spill containment and clean up kits; supplies and equipment must be included in the firm fixed price contract at no additional cost to the government.

C-2.3 Maintenance: The Fuel Contractor shall be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all petroleum systems, facilities, and equipment applicable under this contract. The Contractor shall manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance and repairs of all facilities, equipment and real property associated with this contract are performed as required to ensure compliance with all Service requirements, Department of Defense (DoD), Federal, State, local, American Petroleum Institute (API), and Unified Forces Criteria (UFC) requirements throughout the life of the contract. This includes monitoring all maintenance being performed by government agencies, or other contractors to verify that it is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the CMMS maintenance database. The Contractor will report maintenance conflicts, deficiencies, and delays to the COR and Contracting Officer as soon as possible for resolution. The Contractor shall provide all labor, supervision, transportation, supplies, vehicles, tools, materials, equipment, and incidentals necessary to perform these maintenance requirements in the fixed contract price unless specified in Appendix A.

C-2.3.1 Operator Maintenance (OM): The Contractor will perform operator maintenance IAW UFC 3-460-03, manufacturer’s recommendations, and best commercial practices. This includes work accomplished during routine inspections and during system use/operation. This is maintenance performed by the operator and is the care and minor maintenance of equipment using procedures that do not require detailed technical knowledge of the equipment’s or system’s function and design. This category of maintenance normally consists of inspecting, cleaning, servicing, preserving, and lubricating, as required. Such maintenance may also include simple parts replacement that can be performed with only basic mechanical skills and simple hand tools such as, but is not limited to, the replacement of ground wires, plugs, and clips, the replacement of certain O-rings and gaskets, or the tightening of nuts, bolts, and screws to prevent leakage.

• Stains from spills, leaks, and seepage will be cleaned daily to maintain the appearance of the area and help identify and monitor leaks.

• Secondary containment drainage valves will always be closed and locked.

• After rain, the secondary containment area will contain rainwater and must be drained. The water must be visually inspected for sheen prior to opening the drain valve. The Contractor must keep a log of this action each time it is drained.

• Fuel system components, tanks, manifolds, piping, etc. will be kept free of dirt, mold, mildew, or other such debris.

• Signs will be clearly visible and readable. Signs will be replaced or repaired when fading, peeling, or other such damage has occurred.

C-2.3.2 Preventive Maintenance (PM): PM tasks are defined as maintenance work to preserve a facility by preventing its deterioration such as, but not limited to, inspections, scheduling services, corrosion control, grounds keeping, pressure washing, cleaning, clearing drainage, spot painting, housekeeping, etc. It is essential that the Contractor devote adequate effort in identifying future and potential deficiencies to prioritize PM efforts. PM includes performing, at a minimum, the services recommended by the manufacturer or in accordance with commercially accepted practices, as well as the effort required to keep a facility, a piece of equipment or system functioning.

C-2.3.2.1 Minor Painting and Spot Painting: The Contractor shall accomplish minor painting as part of its PM requirements. Minor painting shall consist of painting pumps, valves, or pipelines and applying color code bands as prescribed by Military Standard Identification Methods for Bulk Petroleum Products Systems, MIL-STD-161.

Spot painting is painting needed to protect equipment, pipes, tanks, buildings, fences, etc., or to keep the major portion of the paint in good condition. Spot painting is required when paint has chipped or loosened from painted surface. Prior to painting, dirt, rust, and corrosion must be removed. Corrosion inhibitor must be applied prior to painting if corrosion is present. When more than 25% of the surface requires painting, this will not be considered spot painting. All surfaces above 10 feet from existing secure footing which require spot painting shall be accomplished by the RM/MR Contractor. Paint and primer used shall be oil-based type suitable for use on metal, exterior surfaces and shall be matching or compatible with existing surface paint.

C-2.3.3 Recurring Maintenance (Daily, Weekly, and Monthly): The Contractor shall be responsible for daily, weekly, and monthly recurring maintenance checks and services of government fuel facilities and related fuel handling equipment in accordance with the maintenance plan and UFC 3-460-03 Unified Facilities Criteria (UFC) Operations and Maintenance: Maintenance of Petroleum Systems.

C-2.3.4 Recurring Maintenance (Quarterly and Above): Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE-Huntsville will provide a contractor to perform all quarterly and above maintenance tasks in accordance with UFC 3-460- 03, and DoD Manual 4140.25-M chapter 8 unless stated otherwise in Appendix A. Periodic testing of systems/components, generally on a quarterly basis, is included within the RM/MR contract.

C-2.3.5 Repairs: The RM/MR contractor will take immediate action to assess emergency situations and minor repairs. This includes all facilities and equipment which DLA Energy is responsible for sustainment, restoration and modernization. All deficiencies identified which require maintenance or repair work above that described in this PWS will be submitted to the FMSR to be performed by the RM/MR contractor. The Contractor for this contract will monitor, track, and document all repairs performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their CMMS for tracking purposes.

C-2.3.5.1 Other Repairs: If found to be advantageous to the government, immediate action is required, or repairs are not able to be performed through other programs, at the discretion of the KO, the contractor may provide a proposal for repairs described above for consideration by the government; provided the work does not create real property, does not require engineering design or oversight, and does not include construction. If deemed advantageous to the government and approved by the KO, these repairs may be performed under contract modification. No work under this paragraph shall be performed prior to KO approval.

C-2.3.6 Maintenance Records: Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in permanent facility files. The Contractor is required to keep all maintenance records using a CMMS. The contractor must develop and maintain an electronic database on deficiencies and problem areas needing corrective work. Record keeping includes all noted deficiencies found and work performed at the fuel facility, even if performed by another organization or contractor. The information obtained from the RM/MR contractor, daily/weekly/monthly inspections and operator findings will be input into the CMMS as needed and used to schedule the required maintenance as appropriate. Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the Contractor developed database. The Contractor will track all maintenance and repair expenditures by DLA provided Real Property number.

C-2.3.7 Building and Grounds Maintenance: The contractor must ensure that all buildings, structures, and facilities used by or under contractor control are kept clean, sanitary, and orderly. The Contractor shall maintain all facilities buildings and grounds in accordance with Installation policy and guidelines. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the Contracting Officer, which shall be coordinated through the COR.

C-2.3.7.1 Grounds Maintenance: The Contractor shall be responsible for groundskeeping within the fuel facility fence-line IAW Installation guidelines. Grass will be mowed within the facility fence lines to ensure ease of access, inspection, and visibility for all fuel system, electrical, and storm water components. Storm water retention areas within the fence perimeter shall be clear and free of excessive vegetation, bushes, or shrubs.

Services must include, but are not limited to maintaining lawns, beds, curbs, driveways, sidewalks, buildings, keeping all areas clear of sediment build-up, and controlling the amount of standing water to minimize mosquito breeding. All grass within 20’ feet of structures, tanks, pits, pipelines, field grass, slopes, hills, swales, ditches, and fire hydrants, must be maintained and must not exceed “4” inches in height at any given time. All vegetation within contractor-controlled areas, on/under fence lines, and in the security zone outside the fence line of the bulk storage, refueler-parking area, must be maintained with the prescribed limits. Bulk vegetation and waste accumulated during mowing, removal, and control operations must be disposed of by the contractor. Remove all vegetation and silt within the berms and throughout the terminal drainage ditch system. Ensure unimpeded pedestrian and vehicular traffic. The use of fungicides by the contractor is prohibited. These services must be executed with contractor-furnished equipment, and the contractor must include all cost; including manpower, tools, equipment, expendable parts/materials needed to perform these ground maintenance services under this contract. The contractor must ensure their approach to meeting these requirements is clearly defined in their proposal and covered under the MUCG.

C-2.3.7.2 Weed Control: Weed killer/herbicide services will be provided by the Installation. The Contractor will coordinate with the COR to ensure concrete, asphalt, and portions of the grounds covered in rock, gravel, or otherwise unsuitable for mowing are kept free of vegetation.

C-2.3.7.3 Pest / Rodent Control: The Installation will provide Pest Control services. Requests for services must be forwarded to the COR. The use of insecticides and rodenticides by the contractor must meet DoD, Federal, Navy, State, and Local criteria requirements, throughout all periods of performance.

C-2.3.7.4 Buildings and Structures: Buildings, offices, and areas immediately around buildings for which the contractor is responsible must be kept free of debris. The contractor must not allow fire hazards, such as oily rags, loose paper, and trash to accumulate in or around buildings, structures, facilities, and areas used, occupied, or controlled by the contractor. The contractor must reset circuit breakers and switches, and plunge sinks and toilets to keep them serviceable. The requirement for other building/structure maintenance, from electric, carpentry, and other skilled trade work, out-of-scope of the contractor, must be documented in the CMMS and forwarded to the COR. Maintenance of fire alarm systems are provided by the Installation. The contractor is responsible for testing the eye-wash stations and emergency showers.

Housekeeping: The Contractor shall provide all equipment, cleaning supplies, and labor to perform housekeeping (custodial) for any facility, building, office, latrine, and/or parking area that is occupied and used by the contractor. This includes, but is not limited to, daily removal of trash, daily sweeping of floors, and weekly damp mop of floors. Food storage and preparation areas must be maintained in an orderly and sanitary condition. Clothing locker and change areas must be kept orderly and clothing hung or kept in lockers. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. Housekeeping will be maintained to ensure a clean, healthy work environment, and well-kept appearance.

C-2.3.8 Designated Areas: The contractor must establish a smoking policy that prohibits smoking in other than installation- designated areas. Signs must be posted at the entrance to work areas that read, "NO SMOKING EXCEPT IN DESIGNATED AREAS.” The contractor must also designate a smoking area and provide signs that read, "DESIGNATED SMOKING AREA." The contractor’s smoking policy, designated smoking areas, and signs will comply with DoD and Installation policy.

C-2.3.9 Trash Removal: The contractor must be responsible for the pick-up of all trash and debris within and around fuel areas under its control and must dispose of all such trash and debris in local containers or dumpsters.

The Navy Base Operating Support contract must dispose of the trash and debris placed within the containers or dumpsters. Under no circumstances must the contractor permit or allow accumulated trash to be burned or disposed of within the terminal. The contractor must participate in and support any recycling base programs.

C-2.3.10 Other Facilities, Equipment, and Utilities: The contractor must continuously monitor other relevant facilities, equipment, and utilities, identified as storm drains, exterior lighting, potable water systems, sewage systems, security lighting, exterior building lights, fences, to include signs and markings, gates and automatic gate openers; roads, paved surfaces, curbing, and sidewalks within contracted fuel management areas; fire hydrants, AFFF systems, exterior water systems, power poles, lines and transformers, high-voltage lines and exterior telephones within fuel management areas. Noted malfunctions, discrepancies, or an obvious need for maintenance must be documented in the CMMS, reported to the COR, and DLA Energy KO.

C-2.3.10.1 Fences and Gates: The contractor must inspect all fences, to include signs, markings, barbed wire, gates, and automatic gate openers of fuel management compounds. Discrepancies must be documented in the CMMS and reported to the COR.

C-2.3.10.2 Roads and Paved Surfaces: All roads, paved surfaces, curbing, and sidewalks within contracted fuel management areas must be monitored continuously. Damage, defects, anything beyond the need for minor repairs must be documented in the CMMS and reported to the COR.

C-2.3.10.3 Road Maintenance: The contractor must be responsible for removing snow and ice from roads and sidewalks, moving gravel from paved roadways, and keep all roads free of debris. The Navy Building Manager must coordinate road repair, relevant to materials such as crush and run and cold patch materials for pothole repairs. The contractor must document any deficiencies in the CMMS and reported to the COR.

C-2.3.10.4 Area Lighting: The contractor must inspect exterior lighting, security lighting, and exterior building lights on a continuous basis. The contractor must document any deficiencies in the CMMS and reported to the COR. The Navy Building Manager must coordinate repairs to streetlights.

C-2.3.11 Storage Tank Maintenance: Storage tanks may require draining for maintenance actions. The contractor will plan and coordinate in advance when depleting tank inventory is required. If possible, the Contractor shall transfer remaining product to alternate tanks during tank maintenance. Prior to disposal of tanks bottoms, the Contractor must notify the COR and CO and obtain official written approval from the Region QAR and Inventory Management Representative for proper disposition of product using DD Form 3075.

C-2.3.12 Vehicle Maintenance: Vehicles will be maintained in such a manner that they remain fully capable of providing all services required on this contract IAW applicable directives and commercial/manufacturers standards.

The vehicles will be free of damage, and all components will operate as intended. This includes, but is not limited to, all engine and drivetrain components, wheels and tires, gauges and warning lights, body damage, exterior glass, exterior and interior lights, all gauges and warning lights, horns, air conditioner, exterior paint, exhaust and emissions components, suspension, as well as other components described below. Vehicles will be free of excessive rust or corrosion. All Refueler Vehicle maintenance and repairs will be tracked, scheduled, and recorded using the CMMS described in paragraph C-2.3.1. Except for scheduled maintenance, the Contractor shall maintain all equipment in an operational status to prevent any reduction in capability or interruption in service to the customer and report to the COR any vehicles out of service for maintenance. The Contractor shall ensure DWWCF fuel in refueler vehicles that are out for maintenance is properly accounted for and not disposed of without approval. All costs associated with maintaining contractor-provided vehicles must be included in the fixed monthly price.

C-2.3.12.1 Mechanical, Electrical, or Structural Deficiencies: The Contractor must inform the COR immediately if any aircraft refueler vehicle develops mechanical, electrical, or structural deficiencies, or becomes incapable of performing at full capability as designed and must make efforts to remedy the shortcoming immediately. Remedy may include replacing the vehicle if the government determines the vehicle to be unsafe or unreliable.

C-2.3.12.2 Fuel Cargo Tank: The fuel cargo tank must remain without damage to its coating or structure; no dents or scrapes. Ladder must be free of any structural damage. All manholes must seal completely without leaks and have ability to lock. Pressure vent and dump valves must work as intended.

C-2.3.12.3 Signage: Trucks and tanks will be marked as required in EI Standard 1542 with product name (e.g.

JET FUEL F24), DOT placard, FLAMMABLE, No Smoking within 50 feet, and any other markings as required.

Marking must remain clearly visible and legible.

C-2.3.12.4 Fueling System, Pumps and Manifold: Pumps flow rate must reach designed capacity. Unusual noise or vibrations must be recorded, monitored, and identified as soon as possible. Any refueler vehicle leaking fuel from any component must be taken out-of-service immediately until the leak is repaired. Fueling Hoses cannot be more than 10 years old or have cracks or frays. Nozzles and valves must operate appropriately; open and close completely. Nozzles must remain capped and secured (not loosely hanging) when not in use.

Damaged nozzles must be replaced immediately.

C-2.3.12.5 Filter / Separator: Water will be drained daily as part of pre-operation checks. Filters will be changed every 3 years or when pressure differential indicates 15 psi or greater. The date of the last filter change must be clearly stenciled on the exterior of the filter/separator in 4-inch stencils. Contractor must keep a complete set of filters as bench stock to prevent delays.

C-2.3.12.6 Grounding / Bonding Cables: Grounding and bonding cables will be coated as designed. Cables must be replaced when cables are frayed, kinked, damaged, or exposed excessively. Reels must retract as intended and must be replaced if spring retractor does not operate properly.

C-2.3.12.7 Meters: Meters will be temperature-compensating and must be calibrated every 6 months. The meter will be labeled with date of last calibration.

C-2.3.12.8 Pressure Gauges: Pressure gauge readings will be clearly visible. Pressure gauges must be calibrated annually and documented.

C-2.3.12.9 Pressure Relief Mechanisms: Pressure relief vents and valves must operate as intended and be tested annually and documented.

C-2.3.12.10 Overfill Protection: Overfill protection devices will operate as intended and be tested annually and documented.

C-2.4: Property, Facilities, and Equipment: Facilities and equipment provided to perform the services described in this PWS must meet the requirements, and be provided, as described in the Applicable Directives in Appendix C and this PWS.

C-2.4.1: Government-provided items: The government will provide items in support of this contract as described below.

C-2.4.1.1 Fire Extinguishers: The government will provide and maintain fire extinguishers for fuel facility and fuel operations in compliance with NFPA requirements. Fire extinguishers must be the size and type appropriate for the facility and fuel operation. Fire extinguishers will be tagged with inspection dates. Annual maintenance actions must be documented in maintenance records.

C-2.4.1.2 Radios: Radios are Airfield property provided to the Contractor for mobile airfield communication.

Loss, damage, or troubleshooting must be brought to the attention of the COR and airfield operations. Radios will occasionally be upgraded, or frequency changed as required.

C-2.4.1.3 EPoS Components and Hardware: DLA Energy will provide EPoS components and software for support of GOCO fuel facilities. The contractor must utilize and maintain the EPoS devices (pedestal and/or tablets) provided by DLA Energy as Incidental Equipment to capture and report sales from the GOCO. The contractor must contact the DLA Policy and System Sustainment Branch at EPoSFunctionalSupport@dla.mil, to coordinate the installation of EPoS components on the GOCO retail facility prior to DLA Energy accepting the facility. Prior to the end of the contract terms or termination of the contract, the contractor will again use the same email address to obtain disposition instructions.

C-2.4.1.4 Inventory of Incidental Equipment/Property Inventory: At contract start-up, the Contractor and Government COR will conduct a joint inventory of all property listed below. The Contractor and the COR shall certify the listing and the general condition of all Government property. Thereafter, the Contractor and COR shall conduct a joint inventory of equipment annually. This joint inventory shall be conducted not later than 30 days from the anniversary date each year of a multi-year contract and a copy of the joint inventory provided to the KO.

C-2.4.1.5 Unauthorized Use of Property and Equipment: The Contractor shall not permit or authorize personnel to store or repair any personal property including boats, vehicles, trailers, motorcycles, etc., on Government property. In addition, the Contractor shall not utilize on-site equipment, property, or facilities for storage or repair of Contractor-Owned vehicles and equipment not specifically required by the contract provisions. Parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during working hours. The Contractor shall not allow employees to cook, smoke, have open flames, or have flammable materials in the work areas or inside any building. The designated smoking and cooking area will be designated by the Base Fire Department.

C-2.4.2: Contractor-provided items: The Contractor must provide all tools, equipment, and materials not otherwise provided by the government. All facilities, equipment or materials furnished by the Contractor must meet the site-specific requirements in Appendix A. Additional general requirements are described below.

mailto:EPoSFunctionalSupport@dla.mil

C-2.4.2.1 Vehicles: The Contractor shall provide FAA compliant aviation refuel trucks in a quantity capable of meeting the aircraft fueling demand even during maintenance downtime and of such an age and condition to reduce risk of mechanical failure and maintenance downtime. The trucks shall be of a standard commercial design and compliant with NFPA 407 Standards for Aircraft Fuel Service and applicable directives in App D.