Attachment V - VI.pdf
PDF 1 MB Posted
- Attached to
- Landscaping/Groundskeeping Services
- Solicitation number
- RFQ_15DDHQ26Q00000143
About this file
This document consists of quality control and performance requirement forms for a grounds maintenance contract.
Attachment V - Quality Control Report Form provides a standardized template for tracking grounds maintenance work with columns for work description, scheduled performance, actual performance, and comments. The form lists 23 specific maintenance tasks including bubblers, entryway cleaning, control systems, edging, fertilizer application, grass cutting, mowing, pest control, ground policing, pruning, PVC pipe replacement, trash removal, repair excavation, seeding, sodding, sorbant application, sprinklers, topsoil application, trees/shrubs, trimming, valve controllers, watering systems, and weeding.
Attachment VI - Performance Requirement Summary establishes specific performance standards and acceptable quality levels (AQL) for grounds maintenance services. Key performance objectives include grass cutting and trimming to uniform height meeting 95% AQL through random government inspections; raking of grassed and cultivated areas to maintain 95% neat appearance; fertilization of 100% of identified areas with records verification; monthly cultivation and mulching of shrubs and flower beds with 95% weed-free beds; tree and shrub pruning per ANSI A300 standards with 100% AQL; trash and litter collection maintaining 90% cleanliness (95% during holiday weekends); sidewalk and pathway maintenance with 95% AQL for non-barrier-free areas; fence maintenance at 100% AQL with 95% vegetation clearance; and sprinkler/irrigation system maintenance at 100% AQL with manual inspections every Monday. All deficiencies require rework to meet specified standards. The document also includes a Customer Feedback Form for documenting feedback from organizations or individuals, validation, contractor notification, corrective actions, and sign-off documentation.
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Text version
ATTACHMENT V
QUALITY CONTROL REPORT FORM
WORK DESCRIPTION SCHEDULED PERFORMED COMMENTS
BUBBLERS
CLEAN ENTRYWAY
CONTROL SYSTEM
EDGING
FERTILIZER APPLICATION
GRASS
MOWING
PEST CONTROL
POLICING GROUNDS
PRUNING
PVC PIPE REPLACEMENT
REMOVAL TRASH/DEBRIS
WORK DESCRIPTION SCHEDULED PERFORMED COMMENTS
REPAIR EXCAVATION
SEEDING
SODDING
SORBANT APPLICATION
SPRINKLERS
TOPSOIL APPLICATION
TREES/SHRUBS
TRIMMING
VALVE CONTROLLERS
WATERING SYSTEM
WEEDING
ATTACHMENT VI
PERFORMANCE REQUIREMENT SUMMARY
GROUNDS MAINTENANCE
PERFORMANCE REQUIREMENT SUMMARY - GROUNDS MAINTENANCE
PERFORMANCE
OBJECTIVE /
REQUIRED
SERVICE TASK
PERFORMANCE
STANDARD
ACCEPTABLE QUALITY
LEVEL
MONITOR
METHOD
RESULTS OF
EXCEEDING
MAXIMUM
DEGREE OF
DEVIATION
GRASS CUTTING
INCLUDING
EDGING &
TRIMMING
GRASS IS CUT & TRIMMED
TO A UNIFORM HEIGHT &
EDGED TO MEET OR
EXCEED THE INDUSTRY
STANDARDS & PROMOTES
LONG-TERM HEALTH OF
THE LAWN
GRASSED AREAS MEET
STANDARD 95% OF THE TIME.
EXTENDED PERIODS OF RAIN
WHICH CAUSE DELAYS DU
TO WET GRASS MUST BE
REPORTED TO THE CO IN
ADVANCE TO BE EXCLUDED
FROM THE SAMPLE
RAMDOM
INSPECTIONS
FROM
GOVERNMENT
OFFICIALS
REWORK
ITEMS TO
MEET AQL
RAKING RAKE ALL GRASSED &
CULTIVATED AREAS WITH
SUFFICIENT FREQUENY SO
THAT AREAS MAINTAIN A
NEAT & CLEAN
APPEARANCE
95% OF ALL AREAS ARE NEAT
& CLEAN IN APPEARANCE
WHEN SURVEYED
RAMDOM
INSPECTIONS
FROM
GOVERNMENT
OFFICIALS
REWORK
ITEMS TO
MEET AQL
FERTILIZATION UNIFORMLY APPLY
FERTILIZER TO ALL
PARCELS IDENTIFIED IN
THIS SOLICITATION
100% OF IDENTIFIED AREAS
ARE FERTILIZED TO
SPECIFICATIONS
RECORDS OF
APPLICATION FROM
SERVICE PROVIDER.
RANDOM
INSPECTIONS OF
TASK
IMPLEMENTATION
& TO DETECT
PRODUCT
APPLICATION
REWORK
ITEMS TO
MEET AQL
CULTIVATION &
MULCHING OF
SHRUBS, HEDGES,
& FLOWER BEDS
CULTIVATE & MULCH
SHRUBS, HEDGES, &
FLOWERBEDS ONCE A
MONTH DURING THE
GROWING SEASON AT
MINIMUM BUT
SUFFICIENTLY TO ENSURE
THE BEDS REMAIN WEED
FREE
100 % OF BEDS ARE
CULTIVATED & MULCHED
MONTHLY AND 95% OF EACH
BED IS WEED-FREE WHEN
INSPECTED
RAMDOM
INSPECTIONS
FROM
GOVERNMENT
OFFICIALS
REWORK
ITEMS TO
MEET AQL
TREE & SHRUB
PRUNING
PRUNE TREES IN
ACCORDANCE WITH ANSI
A300 STANDARDS FOR
TREE CARE OPERATIONS
100% OF AREAS INDICATED
BY THE COTR ARE TREATED
TO STANDARD. WORK IS
COMPLETED WITHIN ONE
MONTH OR AS AGREED TO
BY CO
RANDOM
INSPECTIONS OF
WORK AREAS.
ANNUAL
INSPECTION OF
GROUNDS.
REWORK
ITEMS TO
MEET AQL
PERFORMANCE REQUIREMENT SUMMARY – MAINTENANCE GROUNDS
PERFORMANCE
OBJECTIVE /
REQUIRED
SERVICE TASK
PERFORMANCE STANDARD ACCEPTABLE QUALITY
LEVEL
MONITOR
METHOD
RESULTS OF
EXCEEDING
MAXIMUM
DEGREE OF
DEVIATION
TRASH & LITTER
COLLECTION &
DISPOSAL &
STORAGE AREA
CLEAN-UP
COLLECT & DISPOSE OF ALL
TRASH & LITTER, INCLUDES
CLEAN-UP OF OUTDOOR
STORAGE AREAS
IDENTIFIED AREAS ARE
FREE OF LITTER &
CLUTTER 90% OF THE
TIME, WITH EXCEPTION
THAT 95% OF THE TIME
ON THE DAYS PRECEDING
& DURING LARGE
VOLUME HOLIDAY
WEEKENDS
RAMDOM
INSPECTIONS
FROM
GOVERNMENT
OFFICIALS
REWORK
ITEMS TO
MEET AQL
SIDEWALK,
WALKWAY &
PATH
WILL BE MAINTAINED IN AN
AESTHETICALLY PLEASING
CONDITION
BARRIER FREE PATHS &
SIDEWALKS MUST
ALWAYS BE PASSABLE.
95% OF OTHER PATHS &
SIDEWALKS MEET
STANDARDS
RAMDOM
INSPECTIONS
FROM
GOVERNMENT
OFFICIALS
ANNUAL
INSPECTION
REWORK
ITEMS TO
MEET AQL
FENCE WILL BE MAINTAINED (OR
REPLACED IF NEEDED) TO REPAIR
ANY HOLES, PEELING, DIRTY,
MISSING PAINT/STAIN, CROOKED
POSTS, & OTHER DAMAGES.
VEGETATION WILL BE REMOVED
TO GROUND OR PAVEMENT
LEVEL WITHIN 18 INCHES ON
BOTH SIDES OF FENCE LINES
100% OF FENCES
PROVIDING SECURITY
FOR FACILITIES ARE
MAINTAINED. 95% OF
VEGETATION IS CLEARED
AT ALL TIMES.
RAMDOM
INSPECTIONS
FROM
GOVERNMENT
OFFICIALS
ANNUAL
INSPECTION
REWORK
ITEMS TO
MEET AQL
SPRINKLER /
IRRIGATION
SYSTEM
WILL BE MAINTAINED IN
ACCORDANCE WITH
MANUFACTURER’S STANDARDS
WITH A SPRAY PATTERN
ENSURING OPTIMUM WATER
COVERAGE TO ALL VEGETATION
AREAS.
WILL BE MAINTAINED &
VEGETATION WILL HAVE
OPTIMUM WATER
COVERAGE DURING
SCHEDULE TIMES FOR A
LONG-TERM HEALTH
100%.
MANUAL
INSPECTIONS
EVERY
MONDAY.
COMMENTS
FROM
GOVERNMENT
OFFICALS
ANNUAL
INSPECTION
REWORK
ITEMS TO
MEET AQL
CUSTOMER FEEDBACK FORM
DATE AND TIME OF FEEDBACK:
SOURCE OF FEEDBACK
ORGANIZATION:
INDIVIDUAL:
NATURE OF FEEDBACK:
VALIDATION:
DATE AND TIME OF CONTRACTOR INFORMED OF FEEDBACK:
ACTION TAKEN BY CONTRACTOR:
RECEIVED AND VALIDATED BY:
| Attachment V - Quality Control Report Form.pdf |
| Attachment VI - Performance Requirement Summary.pdf |
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