A28 RFQ_15DDHQ26Q00000143.pdf

U.S. DEPARTMENT OF JUSTICE

DRUG ENFORCEMENT

ADMINISTRATION

Landscaping and Grounds Maintenance

REQUEST FOR QUOTATIONS

RFQ: 15DDHQ26Q00000143

15DDHQ26Q00000143

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDEX

1. REQUEST NO.

15DDHQ26Q00000143

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO.

D-26-SG-0069

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2 AND/

OR DMS REG. 1

RATING

DEA

Attn: Office of Acquisition (FA) 8701 Morrissette Drive Springfield, VA 22152-1080

5a. ISSUED BY 6. DELIVER BY (Date)

7. DELIVERY

OTHER

(See Schedule)

FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS) a. NAME OF CONSIGNEE

NAME

Jose Marin jose.l.marin@dea.gov

TELEPHONE NUMBER

AREA CODE NUMBER

Ext.:

8. TO:

b. STREET ADDRESS

c. CITY

a. NAME b. COMPANY

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a Request for Quote (RFQ) for Landscape/Grounds Keeping Service

See Continuation Sheet(s)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%)

0.00 %

b. 20 CALENDAR DAYS (%)

0.00 %

c. 30 CALENDAR DAYS (%)

0.00 %

d. CALENDAR DAYS

NUMBER

PERCENTAGE

0.00 NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

06/10/2026

This is a Request for Quotation (RFQ) for Landscaping and Grounds Maintenance. Please see the instructions to Quoter and the product description/specifications attached for more details regarding this requirement. This procurement is a 100% Small Business set-aside

All quotes must be on an all or none basis, alternate quotes will not be accepted. All Quoters must submit a complete quotation which will be evaluated based on the criteria listed in Quoter’s instruction section. In accordance with FAR Part 12, the Government intends to issue a single firm fixed price purchase order to the eligible, responsible Quoter who presents the best value to the government.

Mandatory Site Visit

A mandatory pre-quotation site visit will be held on June 25, 2026, at the Aviation Operations Center (AOC) Facility located at 2300 Horizon Drive, Fort Worth, TX 76177. Attendance is required for quotation submission. Prospective Quoter's must attend the site visit between 8:00 CST a.m. to 4:00 p.m. CST and sign the attendance sheet. All Quoter's must complete a Facility Access Request Form (Attachment VII) and email it to Seungjae.oh@dea.gov. Please submit no later than June 23, 2026, at 1:00 p.m. CST Quotations submitted by Quoter's who did not attend the site visit will be deemed non-responsive and will not be considered. All questions arising from the site visit must be submitted in writing via email by the questions deadline due date. (See Page 20: Section INSTRUCTIONS TO QUOTATIONS) mailto:Seungjae.oh@dea.gov

SCHEDULE OF SUPPLIES/SERVICES

BASE YEAR: 08/01/2026 -07/31/2027

ITEM # DESCRIPTION QTY

UNIT

PRICE

PRICE

ROUTINE GROUND MANINTENANCE:

Ground Maintenance tasks referenced in the following sections of the Scope of Work:

5.1-Mowing and Raking Areas, 5.4- Weed Control

5.5- Insect and Disease control,

5.7 Mulching, 5.9- Edging Trimming and Pruning, 6- Trash, Litter and Debris Pickup and Removal, 7- Curb Walkway and Sidewalk Maintenance, 8- Entrances, Landing Zones and Paved Areas. Consisting of 29

Occurrences from the last week of April through Last Week of

October and 5 Monthly Visits from November through March.

For a total of 34 Occurrences.

34 $ $

FERTILIZATION OF LAWNS:

Ground Maintenance tasks referenced in section 5.2 of the Scope of Work. To be performed in the months of April, June and

August for a total of 3 occurrences.

3 $ $

SEEDING:

Ground Maintenance Tasks referenced in section

5.3 of the Scope of Work. To be performed annually between the months of January and May. Once Annually.

1 $ $

SODDING AND SOIL:

Ground Maintenance tasks referenced in section

5.6 of the Scope of Work. Price is for Labor and an Estimated allowance of Sod, Soil which may be subject to change according to availability and commercial industry pricing of Sod.

1 $ $

SEASONAL COLOR BEDS:

Ground Maintenance Tasks referenced in section

5.8 of the Scope of Work. To be performed throughout the year.

1 $ $

SPRINKLER AND IRRIGATION SYSTEM

MAINTENANCE AND REPAIRS:

Ground Maintenance Tasks referenced in section

9, 9.1, 9.2 of the Scope of Work. Includes winterization of

Irrigation System in the last week of October, and Priming/Start-up of system the last week of April.

1 $ $

CONTRACT MANAGEMENT/QA-QC:

Ground Maintenance Tasks referenced in sections

10 and 11 of the Scope of Work. To include scheduling, ordering of materials, coordination, Quality Control and Safety

Management.

12 $ $

OPTION YR I: 08/01/2027 -07/31/2028

ITEM # DESCRIPTION QTY

UNIT

PRICE

PRICE

ROUTINE GROUND MANINTENANCE:

Ground Maintenance tasks referenced in the following sections of the Scope of Work:

5.1-Mowing and Raking Areas, 5.4- Weed Control

5.5- Insect and Disease control,

5.7 Mulching, 5.9- Edging Trimming and Pruning, 6- Trash, Litter and Debris Pickup and Removal, 7- Curb Walkway and Sidewalk Maintenance, 8- Entrances, Landing Zones and Paved Areas. Consisting of 29

Occurrences from the last week of April through Last Week of

October and 5 Monthly Visits from November through March.

For a total of 34 Occurrences.

34 $ $

FERTILIZATION OF LAWNS:

Ground Maintenance tasks referenced in section 5.2 of the Scope of Work. To be performed in the months of April, June and

August for a total of 3 occurrences.

3 $ $

SEEDING:

Ground Maintenance Tasks referenced in section

5.3 of the Scope of Work. To be performed annually between the months of January and May. Once Annually.

1 $ $

SODDING AND SOIL:

Ground Maintenance tasks referenced in section

5.6 of the Scope of Work. Price is for Labor and an Estimated allowance of Sod, Soil which may be subject to change according to availability and commercial industry pricing of Sod.

1 $ $

SEASONAL COLOR BEDS:

Ground Maintenance Tasks referenced in section

5.8 of the Scope of Work. To be performed throughout the year.

1 $ $

SPRINKLER AND IRRIGATION SYSTEM

MAINTENANCE AND REPAIRS:

Ground Maintenance Tasks referenced in section

9, 9.1, 9.2 of the Scope of Work. Includes winterization of

Irrigation System in the last week of October, and Priming/Start-up of system the last week of April.

1 $ $

CONTRACT MANAGEMENT/QA-QC:

Ground Maintenance Tasks referenced in sections

10 and 11 of the Scope of Work. To include scheduling, ordering of materials, coordination, Quality Control and Safety

Management.

OPTION YR II: 08/01/2028 -07/31/2029

ITEM # DESCRIPTION QTY

UNIT

PRICE

PRICE

ROUTINE GROUND MANINTENANCE:

Ground Maintenance tasks referenced in the following sections of the Scope of Work:

5.1-Mowing and Raking Areas, 5.4- Weed Control

5.5- Insect and Disease control,

5.7 Mulching, 5.9- Edging Trimming and Pruning, 6- Trash, Litter and Debris Pickup and Removal, 7- Curb Walkway and Sidewalk Maintenance, 8- Entrances, Landing Zones and Paved Areas. Consisting of 29

Occurrences from the last week of April through Last Week of

October and 5 Monthly Visits from November through March.

For a total of 34 Occurrences.

34 $ $

FERTILIZATION OF LAWNS:

Ground Maintenance tasks referenced in section 5.2 of the Scope of Work. To be performed in the months of April, June and

August for a total of 3 occurrences.

3 $ $

SEEDING:

Ground Maintenance Tasks referenced in section

5.3 of the Scope of Work. To be performed annually between the months of January and May. Once Annually.

1 $ $

SODDING AND SOIL:

Ground Maintenance tasks referenced in section

5.6 of the Scope of Work. Price is for Labor and an Estimated allowance of Sod, Soil which may be subject to change according to availability and commercial industry pricing of Sod.

1 $ $

SEASONAL COLOR BEDS:

Ground Maintenance Tasks referenced in section

5.8 of the Scope of Work. To be performed throughout the year.

1 $ $

SPRINKLER AND IRRIGATION SYSTEM

MAINTENANCE AND REPAIRS:

Ground Maintenance Tasks referenced in section

9, 9.1, 9.2 of the Scope of Work. Includes winterization of

Irrigation System in the last week of October, and Priming/Start-up of system the last week of April.

1 $ $

CONTRACT MANAGEMENT/QA-QC:

Ground Maintenance Tasks referenced in sections

10 and 11 of the Scope of Work. To include scheduling, ordering of materials, coordination, Quality Control and Safety

Management.

OPTION YR III: 08/01/2029 -07/31/2030

ITEM # DESCRIPTION QTY

UNIT

PRICE

PRICE

ROUTINE GROUND MANINTENANCE:

Ground Maintenance tasks referenced in the following sections of the Scope of Work:

5.1-Mowing and Raking Areas, 5.4- Weed Control

5.5- Insect and Disease control,

5.7 Mulching, 5.9- Edging Trimming and Pruning, 6- Trash, Litter and Debris Pickup and Removal, 7- Curb Walkway and Sidewalk Maintenance, 8- Entrances, Landing Zones and Paved Areas. Consisting of 29

Occurrences from the last week of April through Last Week of

October and 5 Monthly Visits from November through March.

For a total of 34 Occurrences.

34 $ $

FERTILIZATION OF LAWNS:

Ground Maintenance tasks referenced in section 5.2 of the Scope of Work. To be performed in the months of April, June and

August for a total of 3 occurrences.

3 $ $

SEEDING:

Ground Maintenance Tasks referenced in section

5.3 of the Scope of Work. To be performed annually between the months of January and May. Once Annually.

1 $ $

SODDING AND SOIL:

Ground Maintenance tasks referenced in section

5.6 of the Scope of Work. Price is for Labor and an Estimated allowance of Sod, Soil which may be subject to change according to availability and commercial industry pricing of Sod.

1 $ $

SEASONAL COLOR BEDS:

Ground Maintenance Tasks referenced in section

5.8 of the Scope of Work. To be performed throughout the year.

1 $ $

SPRINKLER AND IRRIGATION SYSTEM

MAINTENANCE AND REPAIRS:

Ground Maintenance Tasks referenced in section

9, 9.1, 9.2 of the Scope of Work. Includes winterization of

Irrigation System in the last week of October, and Priming/Start-up of system the last week of April.

1 $ $

CONTRACT MANAGEMENT/QA-QC:

Ground Maintenance Tasks referenced in sections

10 and 11 of the Scope of Work. To include scheduling, ordering of materials, coordination, Quality Control and Safety

Management.

OPTION YR IV: 08/01/2030 -07/31/2031

ITEM # DESCRIPTION QTY

UNIT

PRICE

PRICE

ROUTINE GROUND MANINTENANCE:

Ground Maintenance tasks referenced in the following sections of the Scope of Work:

5.1-Mowing and Raking Areas, 5.4- Weed Control

5.5- Insect and Disease control,

5.7 Mulching, 5.9- Edging Trimming and Pruning, 6- Trash, Litter and Debris Pickup and Removal, 7- Curb Walkway and Sidewalk Maintenance, 8- Entrances, Landing Zones and Paved Areas. Consisting of 29

Occurrences from the last week of April through Last Week of

October and 5 Monthly Visits from November through March.

For a total of 34 Occurrences.

34 $ $

FERTILIZATION OF LAWNS:

Ground Maintenance tasks referenced in section 5.2 of the Scope of Work. To be performed in the months of April, June and

August for a total of 3 occurrences.

3 $ $

SEEDING:

Ground Maintenance Tasks referenced in section

5.3 of the Scope of Work. To be performed annually between the months of January and May. Once Annually.

1 $ $

SODDING AND SOIL:

Ground Maintenance tasks referenced in section

5.6 of the Scope of Work. Price is for Labor and an Estimated allowance of Sod, Soil which may be subject to change according to availability and commercial industry pricing of Sod.

1 $ $

SEASONAL COLOR BEDS:

Ground Maintenance Tasks referenced in section

5.8 of the Scope of Work. To be performed throughout the year.

1 $ $

SPRINKLER AND IRRIGATION SYSTEM

MAINTENANCE AND REPAIRS:

Ground Maintenance Tasks referenced in section

9, 9.1, 9.2 of the Scope of Work. Includes winterization of

Irrigation System in the last week of October, and Priming/Start-up of system the last week of April.

1 $ $

CONTRACT MANAGEMENT/QA-QC:

Ground Maintenance Tasks referenced in sections

10 and 11 of the Scope of Work. To include scheduling, ordering of materials, coordination, Quality Control and Safety

Management.

STATEMENT OF WORK

CONTRACT DOCUMENTS AND ATTACHMENTS

1. INTRODUCTION

The purpose of this contract is to procure landscaping and grounds maintenance services. Aviation Operations Center (AOC) Facility is located in Fort Worth, Texas.

2. BACKGROUND

The Aviation Division coordinates and over sees operations from the Aviation Operations Center (AOC), which is located at Alliance Airport, Fort Worth, Texas. The property on which the AOC sits consists of

12.3807 acres (539,303 sf) which include approximately 2.66 acres (115,728 sf) of Landscaping Area.

The growing season for the Fort Worth, Texas area runs from March through November, however; this can vary from year-to-year based on climate and other environmental factors/changes.

3. SCOPE OF WORK

The contractor must provide the Drug Enforcement Administration (DEA) Aviation Operations Center (AOC) with grounds maintenance services to include but not limited to mowing, edging and trimming, pruning, irrigating, fertilizing, aerating soil, installing new plants, removing plants, replacing and transplanting trees, shrubs and perennial flowers. The Contractor must perform these services in a manner that will promote the growth of healthy grass, trees, shrubs, and plants with a neat and professional appearance. The Contractor must also abide in accordance with the Alliance Airport Association rules and regulations which the AOC is a member. Refer to the Attachment (IV)

4. PERIOD OF PERFORMANCE

One (1) base year and Four (4) option years

POP PERIOD POP START POP END

BASE PERIOD 08/01/2026 07/31/2027

OPTION PERIOD I 08/01/2027 07/31/2028

OPTION PERIOD II 08/01/2028 07/31/2029

OPTION PERIOD III 08/01/2029 07/31/2030

OPTION PERIOD IV 08/01/2030 07/31/2031

5. Performance Work Statement Tasks and Critical Subtask:

The contractor must perform the following landscaping maintenance tasks and subtasks to the quality performance and standards addressed or indicated below each task/subtask:

Grounds Maintenance - General Tasks and Requirements:

The Contractor must be responsible for providing management, supervision, labor, material, and equipment required for mowing, irrigating, and cleaning the specified grounds and paved areas. These services shall include: mowing, edging, raking, and trimming grass; irrigating grass, trees, and shrubs;

applying fertilizers; weeding; applying poisons/insecticides; seeding grassed areas; maintaining and repairing irrigation sprinkler system; and cleaning up and removing any debris and trash from the worked areas to a landfill that is off the specified property.

The Contractor must perform all work in accordance with all applicable Federal, state, county and municipal laws and regulations. The contractor must perform the following grounds maintenance tasks:

5.1 Mowing & Raking Areas

The grounds must be mowed and raked as needed. Grass must be cut on a weekly basis and maintained from the first week of May through the last week of October (26 Occurrences). During the months of April and November, mowing service must be performed two (2) times per month, Total 34 Occurrences. Work may be rescheduled due to inclement weather conditions or any other unforeseen circumstances that might occur after coordination with a written consent of the COR. The frequency of this service will depend on weather conditions and will not be altered without prior approval of the

COR.

The ground includes:

• All the lawns will be mowed to 2½ height and maintained to give a well-manicured appearance

• All debris natural and man-made shall be picked up prior to the mowing of any area

• The contractor shall remove excess clipping turf areas, sidewalks, patios, or other concrete areas.

• Leaf litter and branches on grounds areas shall be cleaned up or raked as needed

• All clippings and debris shall be removed and hauled away to a designated site away from the compound

• Mowing equipment shall be removed from mowing areas at the end of each day and stored at contractor's own facility or location. In no case shall mowing machinery be left on the grounds chained to posts, and etc.

• The contractor shall ensure that the trees, bushes, and other Government owned property that exists on the areas shall not be damaged during the action of mowing. Any damages will be repaired at the contractor's own expense.

• Contractor responsible for monitoring the growth of the grass and schedule cutting/mowing operation as required.

- Mowing

The Contractor must mow all grassed areas as needed; grass must be cut to a uniformed height consistent with the best recommended practices for the predominant species of the lawn that meets or exceeds industry standards. Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard shall be removed. All debris must be disposed by the contractor at an approved location outside facility. Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting must produce a neat, clean, and even cut.

Streaks or irregularities, uneven cutting, plowing, or gouging of the soil shall not be permitted. Finished cutting must produce a uniform grass height. Grass clippings must not be windblown or deposited in piles or clumps. Grassed areas, trees, or bushes, which are killed or damaged, must be repaired or replaced. Grass clippings and trimmings generated by cutting must be removed from sidewalks and other paved areas the same day as cutting.

- Raking

The contractor must rake all grass and cultivated areas as needed. Raking includes the collection and removal of leaves, pine cones, limbs, and other debris from the raked area. All debris must be disposed of at an approved location outside the compound. Raking must be performed with sufficient frequency so that areas maintain a neat and clean appearance.

5.2 Fertilization of Lawns

Commercial fertilizer must be applied once during the months of April, June, and August. Additional applications may also be required to maintain optimum growth and health of plants. The Rate of application must be per fertilizer manufacturer's directions. Trees and bushes must be fertilized using commercially available fertilizer spikes or water-soluble fertilizer suitable for pressure application. The Rate of application must be according to manufacturer directions. Any change in fertilizer formulation will require approval by the COR. Fertilize all lawn areas as necessary and keep weed free. The Contractor must uniformly apply surface fertilizer to all parcels identified in this solicitation. Fertilizer and spreader must be supplied by the Contractor.

5.3 Seeding

All grassed areas must be re-seeded once a year between January and May using commercially available grass approved by association. It will contain no weeds or other strains of grass. Pre-treatment of these areas with an approved herbicide to remove/kill unwanted weeds and other plant growth must be performed in accordance with the manufacturer's guidelines prior to seeding. The rate of seed application must be according to manufacturer's direction.

• Commercially available industrial standard weed-free topsoil dressing, other than manure, must be applied over all seeded areas immediately after seeding.

• Seeding all grassed areas as necessary and keep weed free.

• The Contractor must uniformly apply surface seeding to all parcels identified in this solicitation. Seeding and spreader shall be supplied by the Contractor.

5.4 Weed Control

Weed control must be applied to vegetation in areas along fences, mulched beds, along sidewalks, parking areas, and the aircraft ramp to prevent the growth of weeds and eradicate any existing weeds.

Contractor will remove any visible weeds during the service.

5.5 Insect and Disease Control

Insecticides must be applied by the contractor on a controlled basis under the supervision of a licensed a certified pesticide applicator

• All grounds and vegetation must have an will maintain an environment free of diseases, rodents, insects, and other pests which may damage it.

5.6 Sodding and Soil

The Contractor must install sufficient soil and sod, under all trees and in all median areas in parking lots to cover exposed roots. The Contractor must ensure that sod is healthy and in good condition. The Contractor must maintain or install sufficient soil and sod throughout the year.

5.7 Mulching

The Contractor must install pine bark mulch to all plant and ornamental tree beds. Mulch must be applied to provide a consistent 2" depth to all planting areas and must be replenished throughout the year to maintain this depth. The Contractor must also de-mulch plant beds on an annual basis.

5.8 Seasonal Color Beds

The contractor must provide maintenance and upkeep of the year-round plants in the flowerbeds for the security shack entrance to the facility, main office building entrance and designated smoking areas.

Contractor must be responsible for replacement of any dying plant in these flowerbeds when needed.

5.9 Edging, Trimming, and Pruning

All Zones in the compound require mowing, edging, and trimming on a weekly basis, and must be maintained. The Edging & Trimming services are estimated to occur from April through November.

Work may be rescheduled due to inclement weather conditions or any other unforeseen circumstances that might occur after coordination with a written consent of the COR. The frequency of this service must depend on weather conditions and will not be altered without prior approval of the COR. All areas must be trimmed in concurrent with mowing. Cutting height must be maintained to two inches in all grass areas. The areas around all trees, bushes, and sprinklers located in the grassed areas must be trimmed at the same height as the mowed grass. All areas bordering these Zones (e.g., curbs, pavements, sidewalks, etc.) must be edged or trimmed. The contractor must provide this service in such a manner as to ensure no damage or erosion to the soil or to existing trees, bushes, sprinklers, drip, or bubblers, and that all clippings, trash and debris are removed from the government premises at the end of the day.

Periodic mowing, edging or trimming may be required from November through March to ensure the neat appearance of the area, but will not be required more than once a month.

• All lawns must be edged to 2 inches in height along sidewalks and other structures.

• All debris must be removed and hauled away to a designated site away from the Government premises.

• A weed-eater may be required where mowing is not feasible.

- Edging

The Contractor must edge all sidewalks, driveways, street edges, curbs, other paved areas where cut.

Edging must create a clear zone at locations. The edging operation must include removal of grass and other vegetation, which has encroached onto street and other designated surfaces to avoid erosion to the soil and damage to the adjoining grassed areas. All lines must be neat and uniform in appearance.

All vegetation growing in the following areas must be removed during the edging operation:

• Sidewalk and driveway expansion joints and cracks.

• Street/driveway curbing expansion joints.

• Cracks between curbing and street/driveway pavement.

Debris generated by edging operations, which falls on or is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, shall be removed from the site the day of edging operation and disposal at the approved designated location. Task must be in concurrent with mowing.

- Trimming

Grass and weeds must be trimmed around trees, bushes, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown in where mowing occurs. All areas must be trimmed concurrent with mowing. Grass clippings and trimmings must be removed from sidewalks and other paved areas the same day as cutting. Damage to trees and bushes from trimming must be repaired by the Contractor. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement must occur within 15 days of noticed damage.

- Tree Trimming & Pruning

All trees must be kept free of dead branches, parasitic, and other unwanted growth at all times. A single pruning of trees may be required when they are dormant (after the first freeze). This must be scheduled by the COR with the Contractor as required. Dead trees must be removed; replacement with like or similar trees at the Contractor's expense. The Contractor must be responsible for the removal of all pruned material from the Government site at the end of the day. Prune all trees along building, structures, and property boundaries.

• Tree and bush pruning are required to keep all pedestrian walkways open, drive ways, security cameras, and any signs free of obstruction.

• All generated clippings and debris shall be removed and hauled away to a designated site outside the compound.

• Minimum safety clearance is at least a ten (10) feet clearance from the ground, three (3) feet clearance from any manmade structure, and clear line of sight for all security cameras. Trees shall be maintained so that there is clear sight at all times.

• Trees must be trimmed and pruned, to include entire tree canopy to allow plenty of sunlight for grass and plant growth and canopy will not be lower than twelve (12) feet, to keep security cameras clear for sight, to maintain a neat and clean appearance.

• Other trees must be pruned on an as required basis to provide safety, clearances and/or to prevent structural damage. Topping and de-horning responsibility must not be permitted.

• Trimming/pruning of trees around utility poles/power lines is the responsibility to notify the COR when trimming/pruning around utility poles/power lines is needed. All clippings and debris must be removed and disposed of at an approved location outside the compound.

• All trimming/pruning removed by the Contractor to an approved off-site facility.

• All pruning should happen in January, thin out and removal any crossing damaged, diseased or dead wood throughout the year.

- Bush Pruning

Bushes, small trees, and other vegetation must be maintained according to the Association standard, Attachment (IV) They must be pruned as required to maintain their natural growth characteristics. All bushes must be pruned on the last Tuesday of every month from April through October. Dead small trees and bushes must be removed; replacement with like or similar trees/ bushes at the Contractor's expense.

The Contractor must be responsible for the removal of all pruned material from the Government site at the end of the day. Prune all trees and bushes along building, structures, and property boundaries.

• Bushes and small trees must be trimmed and pruned to enhance the beauty and health of the plant.

Hedges must be maintained to their natural mature height and shape.

6. Trash/Litter & Debris Pickup & Removal: Attachment (III)

The grounds must have pick-up and removal of litter & debris when needed which includes: Grass Areas, Landscape Rock Areas w/landscape, Roads, Paved Areas, Gravel/Rock Areas w/o landscape, Sidewalk Areas, Loading Dock, and Dumpster Pad. All trash/litter and debris must be removed and hauled to a designated site away from the Government premises.

• The Contractor must collect and dispose of trash, litter and debris in all grassed areas, plant and bush beds, sidewalks, streets and curbs to include other areas in this solicitation such that the areas always have a neat and clean appearance. All trash, litter and debris must be disposed of at an approved location outside the Government premises.

7. Curb, Walkways & Sidewalk Maintenance: Attachment (III)

The grounds curbs and walkways shall be blown, swept or maintained by other means as needed so as to keep them free of debris. All debris and moss must be removed and hauled away to a designated site outside the Government premises.

- Sidewalk Maintenance

Concrete and asphalt sidewalks must be maintained in an aesthetically pleasing condition by removing all debris as needed.

8. Entrances, Loading Zones, and Paved Areas: Attachment (III)

The grounds areas, entrances, loading zones, and paved areas should be blown, swept or maintained by other means as needed so as to keep them free of debris which includes paved Roads, Other Paved Areas, and Loading Dock. All debris and moss must be removed and hauled away to a designated site outside the Government premises.

• All entrances, loading areas, and paved areas must also be inspected on a weekly basis and swept as necessary to maintain a dirt/debris free condition.

• Entrances and Loading Zones must be blown, swept or maintained by other means as needed so as to keep them free of debris.

9. SPRINKLER/IRRIGATION SYSTEM MAINTENANCE AND REPAIRS

The grounds sprinkler/irrigation systems must be maintained as needed which includes; Attachment (I and II)

System Location Working Zones Controller 1 Outside Facility 15 ZONES Controller 2 Inside Facility 16 ZONES

• The Contractor must repair, at his own expense, all excavations to grounds resulting from sprinkler/irrigation systems, tree/plant removal or other work, returning it to its original condition using clean top soil free of rocks and debris, within one workday following the completion of the work.

• When work is done in grassed areas, contractor must re-sod/re-seed the affected area with the grass approved by association.

• Manual inspections must be conducted once a month if weather permit between the hours of 7:30 a.m. and 4:00 p.m.

• The Contractor must repair all identified defects to components that are available for visual inspection as soon as possible but not later than the next scheduled watering cycles.

• The Contractor must verbally notify the COR of all system defects and failure within 24 hours as well as annotating them on the Quality Control Report Form, which must be turned into the COR at the end of each work day.

• The Contractor must be required to adjust the sprinkler schedule to include spray patterns ensuring optimum water coverage in all areas covered by sprinklers. Within ten (10) working days after award, the Contractor will be given the opportunity to (re)inspect the system and equipment and provide a condition report for all required repairs. The COR will accompany the contractor during this inspection of the system and equipment.

9.1 Sprinkler System Maintenance

The Contractor must inspect the system, to include all components up to and include three-inch pipes, valves and master electrical control unit, and water booster pump during scheduled periods of operation and during a manual operation of the system for those parts of the system not observed during scheduled periods of operation. Any repairs/replacements of parts to system will be done at the Contractors' own expense. Winterizing System the Contractor shall be responsible for winterizing the system and making all necessary adjustments to reactivate the system in the spring.

9.2 Watering Requirements

The Contractor must adjust the sprinkler schedule to include spray patterns ensuring optimum water coverage in all areas covered by sprinklers.

• Sprinklers/Irrigation operations must be conducted according to the schedule unless otherwise specified in writing by the COR.

• All master clocks and their electrical components for the irrigation system of the compound must be maintained in a good working condition on a 24/7 schedule.

• The Contractor must use the Government installed system to accomplish all irrigation at the compound. In the event the Government installed system becomes inoperable, the Contractor shall provide equipment and other means necessary for the irrigation of all areas, with the same acre feet of water as would be provided by the installed sprinkler/irrigation systems.

10. Acceptable Quality Level:

All work described in the statement of work must be complete and visually pleasing, furnish all labor, materials, tools, transportation, services and supplies, or as otherwise stated in this contract, needed to perform all work required to complete the maintenance in a reasonably cost conformity with the specified standards and with commercial standards for Landscaping Maintenance.

The Contractor must provide all labor, equipment, and new materials unless otherwise stated in the Statement of Work. All work, including labor and materials will be guaranteed for a period of one year from the date of acceptance by Aviation Division.

11. Deliverables/Documentation (plans, schedules, and reports)

After award, and no later than ten (10) calendar days prior to the start of the contract, the Contractor must provide the Contracting Officer a projected annual work schedule. The Contracting Officer will have three (3) working days after receipt to review and submit comments/changes to the contractor, who in turn has three (3) working days to provide the Contracting Officer with a written response. The Contractor must also make available to the Contracting Officer, a safety and accident prevention plan within 30 calendar days after award of contract.

• Daily Work Schedule Reports - The COR will issue the Contractor the Quality Control Report Form at Attachment V the workday prior to the day the work is to be performed. The Contractor must return this form at the end of the workday annotating all work that has been accomplished or any other information that should be aware of. The COR may also use the comment section to annotate any matter regarding contractor performance. Work may be rescheduled due to inclement weather conditions only after coordination with and written consent.

• Must be performed by trained technicians under the direction of an individual who has been certified in the application of such products.

• The Contractor is required to provide proof of insurance within 15 days after award. The required documentation shall be forwarded to the CO through the COR for review and inclusion in the official contract file.

• Within ten (10) days after contract award, the Contractor must provide to the documentation of the certificates of training, licenses, and permits as required for all personnel that will be in contact with pesticides or are performing services that require State, local, or Federal certification, training, or licensing. Required documentation for all new employees shall be provided no later than five (5) calendar days prior to the employees' start work date. The Contractor must insure that all certificates of training, licenses, permits and bonds are kept current and valid.

• The Contractor must provide appropriate signs to mark area that is being work on. Contractor employees shall be required to interrupt their work if necessary to allow foot passage.

• The Contractor must provide proof of coverage with an insurance policy for liability. The policy must maintain minimum coverage of $500,000 to cover any injuries and/or damages that may occur as a result of the performance of this contract.

• The Contractor must have proof and must provide such documentation at the request of the COR that all work is accomplished in accordance with the contract and applicable Federal, State, County, Military, and municipal laws, regulations and/or written directives issued by the Contracting Officer. This documentation must be made available to the Government during the term of the contract. The Contract must comply with the provision of the Federal Insecticide, Fungicide, and Rodenticide Act (7 U.S.C. 136 et seq.) as amended, with the provisions of the Federal Environmental Pesticide Control Act of 1972, Public Law 920516 (86 Stat.973), and all regulations issued thereunder and current EPA, Clean Air Requirements. Only pest control products that have been previously submitted and approved by the will be used.

• The Contractor must issue uniforms and safety equipment for contract employee use. The Contractor must have a maximum of 15 days to ensure that all contract employees wear clothing that will identify them as employees of the company. A minimum company log attire is required.

After the 15 days period, contractor employees who are not so identified by the proper clothing will not be granted access to the compound.

• The Contractor must furnish all equipment, chemicals, fertilizers, repairs, and miscellaneous equipment/materials required for fulfilling the terms and conditions of this contract at its own expense.

• The Contract must submit scanned or electronic images of invoice(s) to the following email address; Invoice.Aviation@dea.gov. Invoices will be sent after service period. The date of record for invoice receipt is established on the day of receipt of the email if it arrives before the end of standard business hours (5:00 p.m. local) or the next business day if the invoice arrives outside of normal business hours. Scanned documents with original signatures in .pdf or other graphic formats attached to the email are acceptable. Digital/electronic signatures and certificates cannot be processed by DEA and shall be returned. In addition to the items required in FAR clause 52.232-25. PROMPT PAYMENT. at (a)(3)(i) through (x). a proper invoice shall also include the following minimum additional information and/or attached documentation.

• Total/cumulative charges for the billing period for each Contract Line Item Number (CLIN);

• Dates upon which items/services were delivered;

• The Contractor's Taxpayer Identification Number (TIN); and

• The Contractor must be registered in the System for Award Management (SAM) database to receive payment from a Government contract. Registration may be accomplished through www.sam.gov or Federal Service Desk (FSD) at www.fsd.gov or by calling 866-606-8220. Tax Identification Numbers shall be annotated on all invoices provided to the Government.

• Contractor will maintain a valid UEI (sam.gov) for duration of contract.

12. Inspection of Grounds Maintenance

Work not meeting contract requirements will cause the Contractor to:

• Rework at no cost to the Government.

13. Hours / Sign In / Holiday Schedule:

• All Contractor employees must sign in with the security shack located in the entrance of facility prior to beginning work and sign out at the end of the workday.

• Scheduled Hours of Operation - The contractor must maintain the following scheduled hours of operations Monday through Friday, 7:30 a.m. to 4:00pm Occasionally, work may be required after the hours of operations.

• The Contractor must establish a standard holiday schedule that coincides with the Government's schedule.

• Unscheduled Government Closings - There are certain types of irregularly occurring circumstances that may prompt the Government to close the office where contractor personnel are working, either on a national or local basis. Examples of such situations are; inclement weather (usually snow) or Agency-declared administrative leave (such as Christmas Eve). When such mailto:Invoice.Aviation@dea.gov situations occur, the Contractor may bill the Government for only the actual hours worked up to the time of the official closing.

14. Security Requirements:

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of DEA’s mission. The Government expects the vendor will employ persons of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation on all employees if a need arises. While all services provided on this contract will be performed outside of DEA, all contractors must be escorted if the need arises to enter a DEA facility. DEA reserves the right to modify the security requirements found in this contract at any time.

• Contractors shall submit a facility access request form for all personnel performing under this contract no later than (5) five days of contract award prior to the commencement of work

• Every 6 month all the contractors must be renewal facility access.

15. Contract Office Representative (COR)

The COR is responsible for receiving all deliverables, inspecting and accepting the supplies or services provided under the order in accordance with the terms and conditions of this contract.

The COR also certifies any invoices/vouchers for acceptance of the supplies furnished for payment, prior to forwarding the original invoice to the payment office. The COR does not have the authority to alter the Contractor’s obligations under the contract, or to modify any of the expressed terms, conditions, descriptions, or costs of the agreement. Any contractual alterations/changes to the contract shall be accomplished by the Contracting Officer only and shall be issued in writing and signed by same. The assigned COR will be assigned at time of contract award.

INSTRUCTIONS TO QUOTERS

• Company Name, Address, Point of Contact

• UEI number

• CAGE CODE number

• Business Classification/Size

• NAICS Code

• Completion of DEA-2852.209-70 – Organizational Conflicts of Interest –The quoter shall refer to clause DEA-2852.209-70 Organizational Conflicts of Interest (MAY 2012) located in attached clause matrix.

• Any changes or updates to the representations and certifications on file in the System for Award Management as required by paragraph (b) of Federal Acquisition Regulation provision 52.212-3 quoter Representations and Certifications –

Commercial Items.

• Completion of DEA-2852.242-74 – Contract Administration Points of Contact.

• Price Quotation – Quoter's shall complete the Pricing worksheets (Attachment VIII).

• Failure to provide pricing for all CLINS may result in elimination from further consideration.

The Government may reject all quotes received in response to this solicitation, if doing so is in the best interest of the Government. No telephone or fax requests shall be accepted. This solicitation does not commit the Government to pay any costs incurred in the submission of a quotation.

COMPLIANCE WITH INSTRUCTIONS

The Government will complete a compliance review of all Quoter’s submissions, and the DEA will also consider compliance with the instruction of the RFQ. The Government will consider a contractor’s noncompliance with these instructions, or any attempt to evade the requirements

Questions Deadline/Due Date: Questions in regard to the RFQ are to be submitted to Jose Marin, Contract Specialist at FACN.Proposal.Submission@dea.gov no later than July 02, 2026, at 9:00 AM EST. The Government will respond using a Q&A method via an amendment to the solicitation.

Quotation submittal: Quotation must be submitted electronically to Jose Marin, Contract Specialist at FACN.Proposal.Submission@dea.gov on or before July 15, 2026, at 9:00 AM EST. Submittal must be on the Quoter’s letterhead clearly labeled with company name, address, phone number, point of contact(s) and email address(s). Be advised that late quotations will not be considered. Please note the RFQ number in the subject line of the electronic (email) submission. The quoter must provide an quote acceptance period of 45 days.

Business Information to be Furnished

The quoter must provide the following business information with their business quotation:

mailto:sherman.green@dea.gov mailto:sherman.green@dea.gov imposed by these instructions, as indicative of the conduct the Government may expect from the quoter during performance. The Government also reserves the right to treat noncompliance with these instructions as a risk and may treat such risk as grounds to eliminate any quoter from award consideration.

QUOTATION FORMAT/PAGE LIMITATIONS

Quotes must contain two separate volumes: [i.e. Volume 1: Technical Specification and Volume 2: Business/Price Quotation].

Paper, Page Size and Markings: Each volume must have a Table of Contents for easy reference.

The quotations must be formatted such that, if printed, they fit within 8 ½ x 11- inch paper, in a commercially standard font size (no smaller than 11-point). The Quoter should mark its RFQ response with any proprietary marking, if needed, based on their assessment of the contents of each volume.

Page Limitation. The Quoter (Volumes 1 and 2) must not exceed 25 pages. Quotations must be written in plain English, in a concise, easy to read manner. Note, title page, table of contents, index, and/or glossary shall NOT be counted in the page count limitation. Pages submitted in excess of the page limitations described above will not be evaluated.

Evaluation. The Government will award a contract resulting from this solicitation to the responsible Quoter whose quote, conforming to the solicitation, represents the best value to the Government, price, and other factors considered.

Technical and past performance, when combined, are more important when compared to price.

The following factors shall be used to evaluate quotes; all factors are of in importance in descending order as shown below:

• Factor 1: Corporate Capability

• Factor 2: Technical Approach/Understanding of the Requirement

• Factor 3: Staffing Approach

• Factor 4: Past performance

• Factor 5: Price

VOLUME 1

TITLE

PAGE

LIMITATION

Executive Summary 25 Pages

Technical Specification

VOLUME 2 Business/Price Quotation No Pages Limit

Evaluation Factors

Factor 1: Corporate Capability

The Government will evaluate its level of confidence that the quoter has demonstrated an understanding of the scope, complexity, and performance expectations outlined in the

Statement of Work (SOW) for Firm Fixed Price landscaping services.

At a minimum, the quote must include:

• Staffing Qualifications: Resumes of key personnel, including supervisors and crew leads, who will be directly involved in performing the landscaping services. Resumes must demonstrate relevant experience, certifications (if any), and technical capabilities related to grounds maintenance, equipment operation, and site supervision.

• Equipment List: A detailed list of landscaping equipment (e.g., mowers, trimmers, blowers, utility vehicles) proposed for use under the contract. The equipment must be suitable, functional, and sufficient to meet the service requirements efficiently.

All technical documents, including spreadsheets, must be formatted to print on standard 8.5" x

11" paper with appropriate page breaks. The total technical submission shall not exceed two (2) pages.

Note: The technical evaluation will focus on the Quoter’s ability to demonstrate sufficient personnel qualifications and equipment readiness to ensure successful performance under a

Firm-Fixed Price arrangement.

Factor 2: Technical Approach/Understanding of the Requirement

The Government will evaluate its level of confidence that the quoter has demonstrated a technical understanding of the requirement, the approach, and the techniques necessary to satisfy the elements of the Statement of Work. Specifically, the Quoter must clearly demonstrate a well-defined technical approach to accomplishing the Landscaping and Ground Maintenance services to be performed. This includes showcasing its capability to efficiently organize and manage project personnel and resources, ensuring that all tasks are executed in a timely and professional manner consistent with the project’s objectives and quality standards.

The Government will assess its level of confidence that the quoter has demonstrated its ability to anticipate risks and ensure quality of services provided based on prior experiences. Examples should show methods for providing, monitoring, and evaluating services with similar requirements and correcting any issues.

Factor 3: Staffing Approach

The Government will evaluate its level of confidence that the quoter demonstrated the ability to recruit qualified candidates who can effectively provide Landscaping services as specified in the

Statement of Work. This assessment will consider the contractor's proven track record, recruitment strategies, and success in sourcing candidates with the necessary skills and qualifications to meet the service requirements outlined. The evaluation aims to ensure that the quoter can reliably fulfill the landscaping needs in accordance with the agreed standards and expectations.

Staffing Qualifications: Resumes of all key personnel who will be directly involved in delivering the landscaping services. This includes supervisors, crew leaders, and any other critical team members. The resumes should demonstrate each individual's relevant experience in the landscaping and grounds maintenance industry. This includes prior roles and responsibilities that highlight their expertise in managing landscaping projects, maintaining grounds, and overseeing crews.

Factor 4: Past Performance

The Quoter will be evaluated on their performance under existing and prior contracts for similar services within the last three years based on information obtained from references provided by the

Quoter's Past performance based on the level of confidence using Low, Medium, or High risk rating.

The Government will evaluate two (2) contracts or task orders, performed during the past three (3) years that are representative of the Quoter’s capability to provide…