Attachment V - Special Provision GEND6AG23-900-Materials Generator Repairs.pdf

SPECIAL PROVISIONS CONTRACT NO. GEND6AG23

900 –MATERIALS FOR GENERATOR REPAIRS 1 of 2

08-04-17

CATEGORY 900

MATERIALS

MATERIALS FOR GENERATOR REPAIRS

DESCRIPTION. This work is to provide for materials necessary to perform repairs.

Specific material bid items have not been included in this Contract. An item has been established in the Schedule of Prices for materials to be obtained under the item for “ALLOWANCE FOR

MATERIALS FOR GENERATOR REPAIRS (DO NOT ALTER).

MATERIALS. All materials used for repairs shall be from an approved source of supply or as approved by the Engineer prior to the incorporation of the material into any repair work.

CONSTRUCTION. Not applicable.

MEASUREMENT AND PAYMENT. The bid item prices shall include all costs for furnishing each specific material (including but not limited to ordering, actual cost, delivery, tax, etc.). The item “ALLOWANCE DOLLARS FOR PARTS AND MATERIALS FOR EMERGANCY

WORK”. “ALLOWANCE DOLLARS” has been established for the payment of any necessary materials not listed in the contract schedule of prices. The value of this item has been pre-established, and shall not be altered, but shall be included in the total bid. The value of this item is estimated and there is no guarantee that any or all of this item will be used during the term of the

Contract. Payment for materials will be for the actual cost of the materials delivered for the work including tax and transportation charges paid by the Contractor.

In addition to the actual materials, tax, and applicable transportation costs, the Contractor will be allowed the mark-up percentage established by the bid item for “MATERIALS MARKUP

PERCENTAGE”. The bid price for this item shall not exceed a maximum of $0.10. IF THE

CONTRACTOR’S BID FOR “MATERIALS MARKUP PERCENTAGE” EXCEEDS THIS

MAXIMUM, THE BID WILL BE CONSIDERED NON-RESPONSIVE AND THE

CONTRACTOR’S BID WILL BE REJECTED.

To substantiate materials and transportation cost, original receipted invoices shall be submitted.

Contractors who have subsidiary supply companies may not purchase material from those companies unless their prices are competitive with the prevailing rates being paid in the area where the work is being performed. Should the Contractor desire to purchase materials from his associated company, the Engineer may require the Contractor to provide documentation that the prices paid for materials are competitive with the supply industry. This documentation shall include at least two price quotations from other supply companies. All documentation shall be presented to the Engineer before the material is ordered.

When materials and supplies are requested to be ordered by the Engineer, the Contractor shall submit a copy of the order confirmation to the Engineer within 5 days, when requested. The

SPECIAL PROVISIONS CONTRACT NO. GEND6AG23

900 –MATERIALS FOR GENERATOR REPAIRS 2 of 2

08-04-17 confirmation shall include the estimated delivery time for the materials. If the Contractor refuses to order the items, the sum of $500.00 per occurrence will be deducted from money due to the

Contractor, not as a penalty but as liquidated damages.

THE ADMINISTRATION RESERVES THE RIGHT TO FURNISH MATERIALS AS IT

DEEMS APPROPRIATE, AND THE CONTRACTOR SHALL HAVE NO CLAIM FOR ANY

COSTS, OVERHEAD, OR PROFIT ON THESE MATERIALS.

The following is a list items that may or may not be in the Schedule of Prices. If there is no bid item in the Schedule of Prices, the item will be paid for under the item for MATERIALS ALLOWANCE

DOLLARS. The bid price on all material items shall include the delivery cost to the Administration provided storage yard.