Attachment V - NOAA EAD AIRS PROCESS.pdf
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- Solicitation number
- 1305M224QNMAN0313
About this file
This document outlines the NOAA Eastern Acquisition Division (EAD) Additional Item Requirements (AIR) process to be used throughout the performance of a federal contract. The AIR process describes the steps for the contractor to submit a Condition Found Report (CFR) to the Contracting Officer's Representative (COR), for the COR to then issue a Condition Report Response (CRR) and, if needed, an AIR form requesting to add an item to the contract requirements. The contractor is required to provide a quote for the additional work within 3 days, including an analysis of the impact to the production schedule and proposed solutions to maintain the current period of performance. The Contracting Officer will then review the quote, negotiate if necessary, and issue a Notice to Proceed once agreed upon. This document is an attachment to the solicitation for FY 25 Intermediate Drydocking and Repairs to NOAA Ship Gordon Gunter, which is a civilian agency procurement by the Department of Commerce National Oceanic and Atmospheric Administration.
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| File | Type | Posted |
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| Attachment IV - Price Schedule (Rev. 1).xlsx | XLSX spreadsheet | |
| Amendment 0001.pdf | ||
| Attachment VI - DOL Employee Rights Jobsite Poster.pdf | ||
| COMBINED SYNOPSIS-SOLN.pdf | ||
| Attachment IV - Price Schedule.xlsx | XLSX spreadsheet | |
| Attachment II-Past Performance Information Form.pdf | ||
| Attachment 1-GU FY25 Drydock Rev (C).pdf | ||
| Attachment III-Past Performance Questionnaire.docx | DOCX document |
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Text version
NOAA EASTERN ACQUISITION DIVISION (EAD) ADDITIONAL ITEM
REQUIREMENTS (AIRs) PROCESS:
ATTACHMENT V
Pursuant to CAR 1352.271-72 ADDITIONAL ITEM REQUIREMENTS (AIR) - GROWTH WORK (APR 2010), the following process shall be used throughout the performance of the contract to execute AIRs. Exceptions to this process are expected throughout the period of performance (PoP) and will be addressed on a case by case basis.
1. Contractor submits Condition Found Report (CFR) to the Contracting Officer’s Representative (COR) and copies the Contracting Team (Contracting). For this contract, Contracting includes Contract Specialist (CS) Michelle Blake and Contracting Officer (CO) Andrew Northcutt.
2. COR issues Condition Report Response (CRR) and sends it back to the Contractor and copies Contracting. The response will include:
a) Acknowledgment of receipt of the Condition Report.
b) Additional information and/or comments from the Government, if needed.
c) Notice that an AIR will be issued, if needed.
3. If an AIR is required, the COR will send the AIR form to Contracting ONLY. The AIR is an internal document from the COR to the Contracting Officer, requesting to add an item to the requirement (contract). Not every AIR will have a related CFR, as some represent additional requirements identified by the COR.
4. Unless Contracting has additional questions for the COR, the Contracting Team will issue a Request for Pricing (RFP) to the Contractor.
5. The Contractor shall respond to the AIR with a quotation for the additional work requested within three (3) days of receipt of the AIR. Contractors shall provide their quote to Contracting ONLY. Contractor response to the AIR shall include an analysis of the requirements against the production chart and shall include the following additional information:
a. A firm statement concerning impacts to the production chart: This statement shall either confirm that the additional work can be accomplished within the current PoP, or it shall state that the additional work will affect the PoP completion date. In case of the latter, the quote shall note the primary and any secondary work items that would be affected, including an excerpt of the contractor’s planning production chart showing the impact to the project.
b. The contractor shall also provide an analysis and alternative proposal to maintain existing PoP, including such things as alternative procedures, accelerated and/or premium labor efforts, or any other solutions contractor may present to avoid contract PoP extensions.
NOAA EASTERN ACQUISITION DIVISION (EAD) ADDITIONAL ITEM
REQUIREMENTS (AIRs) PROCESS (continued):
ATTACHMENT V
6. Upon receipt of the quote from the Contractor, the quote will be reviewed by Contracting, who will consult with the COR if necessary.
7. Negotiations may take place prior to accepting the pricing to address any issues/concerns that the Government has with the quote (omissions, justification of materials/hours, etc.).
10. Once all aspects of the AIR have been negotiated, if necessary, and agreed by both the Contractor and Contracting, the Contracting Officer signs a Notice to Proceed (NTP).
11. Contracting distributes NTP; this AIR is now considered a part of the contract and work can start.
12. To reduce the amount of modifications to the contract, once a number of AIRs have been authorized through an NTP, a consolidated modification will be issued memorializing the agreed to AIRs.
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