Attachment O - NAEP Private Sites.pdf

The NAEP System and Private Site Applications

December 2023

Attachment O

The NAEP System The NAEP system is an externally hosted, contractor-managed system that maintains a Dept.

of ED Authority to Operate (ATO) and is currently hosted in AWS. Specifically, the NAEP system offers:

• Assessment platform for the collection of data (NAEP Platform Development contractor)

• Questionnaire platform for the collection of data (NAEP Platform Development contractor)

• Collaboration tools for NAEP program contractors and staff

• Content management for public web sites

• Early response access for teacher and school participants

• Assessment observation coordination and scheduling

• Report tracking management

• Public and State communication management

• Cybersecurity monitoring services for applications that are fully hosted in the NAEP system.

The NAEP system is Non-Mission Critical. It is mission-important because the NAEP program is congressionally mandated and results are to be reported and publicly dissemination by the National Center for Education Statistics (NCES).

NAEP Portal & SharePoint 2019

● The NAEP Portal is the entry point for users of SharePoint and hosts the NAEP private site applications.

Integrated Management System (IMS)

● Integrated Management System (IMS) is a Microsoft SharePoint website that provides NCES staff and NAEP contractors a collaborative place to work, store, organize, secure, share, and plan projects.

● High Level Collaboration features for IMS:

○ View and contribute artifacts

○ Share information such as documents, events, and contacts with other users

○ Find NAEP documents within and across all organizations

○ Find people contacts

○ Keep on top of information using:

■ calendars

■ announcements

■ alerts

IMS Components

IMS Screenshot

NAEP Network (NN)

● NAEP Network (NN) is a SharePoint site that provides SDC staff, State and TUDA Coordinators a collaborative place to work, store, organize, secure, share, and plan projects.

○ View and contribute artifacts

○ Share information such as documents, events, and contacts with other users

○ Log activities using Online Activity Reporting System (OARS)

○ Find NAEP documents within and across all organizations

○ Register for workshops using InfoPath forms

○ E-sign confidentiality agreement(s)

○ Engage in Social Communities

○ Participate in blogs

○ Locate contact information

○ Keep up to date on details including:

• calendars• announcements• alerts

NN Components

NAEP Network Screenshot

Content Forward (CF)

● Content Forward is a content management site that allows NCES and the Alliance members to easily author web pages without HTML knowledge. Pages can be added/edited in WYSIWYG and/or in source code mode.

● There are pre-built templates and code snippets that will aid with the page creation process.

● Reviews and comments are stored in the Comment Manager (CM) application within Content Forward. The CM database is located on the same SQL Server instance as the SharePoint collection.

● High Level Collaboration features for CF:

○ Web page creation

○ Logical grouping of pages into a package

○ Workflows

○ Commenting using Comment Manager

○ Notifications

○ Preview final pages on the preview site

Content Forward Workflow

The NAEP Network for Private School Organizations (NPSO)

● The NPSO site is a private school outreach tool.

NAEP Report Tracking System (NRTS)

● The NRTS application offers NCES a view of the schedule and review steps associated with the NAEP & NRC reports releases.

Public Communication Tracking System (PCTS)

● PCTS tracks and manages communications between the Public and NCES staff.

● This application is hosted in Atlassian Jira Service Desk.

NAEP Access Application (NAA)

● The NAEP Access Application (NAA) is a website that is used to request accounts and privileges within the NAEP System. The goal of NAA is to improve efficiency and reduce turnaround times while providing the ability to record key metrics.

State Participation Tracking System (SPTS)

● SPTS tracks and manages communications between the State/TUDA Coordinators and the NSSC contractor.

● This application is hosted in Atlassian Jira Service Desk.

No Screenshot due to Sensitive Information

Security Dashboard (SDB)

● The SDB Application is a NAEP System website and can be accessed by privileged users.

● SDB helps keep track of security related deadlines and required training for the contract.

● Additionally, the dashboard provides a central location for WTDOM security staff to monitor the day-to-day security of NAEP system assets.

● The dashboard also provides NCES with reports to monitor system status at a high level.

● The goal of the SDB is to enhance security monitoring capabilities for NAEP and provide an efficient way to generate the information required for security deliverables.

No Screenshot due to Sensitive Information

Site Visit Schedule Manager (SVSM)

● SVSM is used by authorized individuals to schedule observations for NAEP assessments.