Attachment - Notice of Electronic Submission Only v.22.1.pdf
PDF 123 KB Posted
- Solicitation number
- 22-418DCFS-PROCU-B-25915
- Issued by
- Cook County, Illinois
About this file
This document is an Attachment - Notice of Electronic Submission Only v.22.1 issued by the State of Illinois Chief Procurement Office for General Services. It notifies bidders and offerors that the State of Illinois will only accept electronic submissions for competitive solicitations, including Invitation for Bid (IFB) and Request for Proposal (RFP), through the BidBuy system. Manual submissions in paper format or on electronic media will not be accepted. The document clarifies that any conflicting instructions in the IFB or RFP regarding paper submissions do not apply, as electronic submission through BidBuy is the only accepted method. It also provides guidance on the submission of pricing information for RFPs, noting that pricing must be entered on the items tab or in pricing attachments, and the "pricing information" checkbox must be selected to prevent premature viewing of pricing.
The related state and local contract opportunity is for the DCFS PO22-225 Statewide Smoke Detectors DCFS and POS TP, which involves the procurement of Kidde i9010 Smoke Alarm Ionization 3V units. Bidders must complete and submit the attached IFB, Form A or B, a 10% BEP Utilization Plan, and DCFS Financial Disclosures electronically through the quote process on the BidBuy system. The contract is for the State of Illinois, and the solicitation is issued by the Department of Children and Family Services (DCFS).
View the file
Other files
| File | Type | Posted |
|---|---|---|
| DCFS PO22-225 Smoke Alarms IFB V.2 - Updated 11.30.2021.2.docx | DOCX document | |
| Attachment A Potential Shipping Locations updated 3-15-2021~3.xlsx | XLSX spreadsheet | |
| Attachment C - Sample Monthly Invoice~1.pdf | ||
| BEP Utilization Plan v20.0~10.pdf | ||
| Forms B Section V.20.1~12.docx | DOCX document | |
| Attachment B - Sample Re-Order Form.pdf | ||
| Attachment D - Sample Proof of Delivery~1.pdf | ||
| PO22-225 Q and A Smoke Alarms~1.xlsx | XLSX spreadsheet | |
| Directory_2021-11-09 34080 and 96286.xlsx | XLSX spreadsheet | |
| BEP ADDENDUM for DCPS b-25915.xlsx | XLSX spreadsheet | |
| FINANCIAL DISCLOSURES AND CONFLICTS OF INTEREST FY18-Procured Additional Steps update with no numbering of pages pdf~6.pdf | ||
| DCFS Notice of Award Form B25915.pdf | ||
| Forms A Section V.18.1~24.docx | DOCX document |
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.22.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals no longer require vendors to submit documents through two separate BidBuy Bid numbers. BidBuy is now capable of “locking” price so that pricing proposals may be viewed only after the evaluation of technical proposals. When responding to an RFP, Vendors shall enter pricing either on the items tab or in pricing attachments, depending upon the instructions provided in the pricing section of the RFP document.
Price entries on the items tab will be locked automatically upon submission of the offer. If the agency requires pricing to be submitted in an attachment, Vendor shall upload pricing under the
“Required Documents” section on the attachments tab and check the box “Does the Attachment contain any pricing, cost or discount information?”. Failure to check this box allows your pricing to be viewed when bids are opened and may result in disqualification of your offer.
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