Attachment No.1- SOW KOLENE SALT BATH MAINTENANCE.pdf

STATEMENT OF WORK/SPECIFICATION FOR

KOLENE MOLTEN SALT BATH CLEANING SYSTEM PREVENTIVE

MAINTENANCE AND EMERGENCY REPAIR SERVICES

1. SCOPE: The specification establishes the requirements for on-site preventive maintenance and emergency repair services for one (1) each Government owned Kolene Molten Salt Bath

Cleaning System, Unit Serial Number 1040, located in building 474 at Anniston Army Depot, Anniston, Alabama. The on-site preventive maintenance and emergency repair support coverage shall be for a one-year base period beginning at contract award, plus four (4) one-year options.

The support shall be renewable yearly on a one-year basis.

2.0 PRINCIPLE PERIOD OF MAINTENANCE (PPM): The normal period of on-site preventive maintenance and emergency repair services shall be from 7:00 AM -4:30 PM Monday through Thursday and 7:00AM- 3:30PM every other Friday. No hours on Saturday, Sunday or

Government observed holidays. The contractor shall make every effort to make all repairs during the scheduled PPM visits. Any circumstances that require the extension of the maintenance services beyond the scheduled PPM visit or will result in additional costs to the

Government shall be approved by the Contracting Officer or Contracting Officer's

Representative (COR) before the services are performed.

3.0 CONTRACTOR REQUIREMENTS: The contractor shall provide on-site preventive maintenance and emergency repair services for the Kolene Molten Salt Bath Cleaning System including all labor, equipment, special tools, materials, documentation, transportation, schematics, common tools of the trade, and any other items necessary to provide the required support.

3.1 The contractor shall provide trained personnel with the necessary expertise to perform all required technical support and on-site preventive and emergency corrective maintenance services on the Kolene Molten Salt Bath Cleaning System, but there is no requirement for personnel to be specifically authorized or certified by Kolene Corporation, as long as they are capable of doing the work.

3.2 The contractor shall provide necessary repair parts and invoice the Government separately for such repair parts. Due to Government regulations any IT parts/software will require an ITAS waiver before purchase.

3.3 PREVENTIVE MAINTENANCE SERVICES: The contractor shall perform quarterly preventive maintenance services (4 times per year) on the Kolene Molten Salt Bath Cleaning

System. All work shall be performed in accordance with the original equipment manufacturer

(OEM) procedures, guidelines, and schedules for quarterly, semi-annual, and annual maintenance service requirements.

3.3.1 The contractor shall perform all tasks to properly maintain and service the Kolene Molten

Salt Bath Cleaning System to keep it functioning properly and provide the maximum performance and service life for the equipment.

3.3.2 Each scheduled preventive maintenance service shall include, but not be limited to the following:

• Complete salt cleaning system inspection with necessary adjustments and minor repairs for optimum equipment performance and safety evaluation.

• Handling system evaluation, adjustment, and minor repairs.

• Pollution abatement system evaluation, adjustment, and minor repairs.

• When performing maintenance on Kolene Molten Salt Bath Cleaning System heaters, the inspection form “Tune Up Procedures for Boilers/Process Heaters” must be completed as required by 40 CFR Part 63 Subpart DDDDD and provide the completed form to the

COR.

• A detailed written report on the preventive maintenance inspection and recommendations for operation.

• Salt bath and KGC Brightener samples shall be taken for analysis and a report detailing the salt condition and KGC bath chemistry condition shall be provided to the COR as part of the preventive maintenance inspection report.

3.4 EMERGENCY REPAIRS: The contractor shall perform on-site emergency repairs for the

Kolene Molten Salt Bath Cleaning System on a high priority basis during and outside the PPM

(Ref. Para 3).

3.4.1 The contractor shall acknowledge the Government's request for on-site emergency repairs or other on-site technical support from the Contracting Officer or COR within twenty-four (24) hours after notification.

3.4.2 Contractor personnel shall arrive at Anniston Army Depot, Alabama within forty-eight

(48) hours after notification that onsite emergency repair services are needed unless otherwise coordinated with the COR.

3.4.3 All associated costs including labor, travel, lodging, equipment, repair parts, etc. must be invoiced to the Government and shall be consistent with the government Joint Travel

Regulations.

3.4.4 Only new OEM repair parts shall be used to repair the Kolene Molten Salt Bath Cleaning

System. All replaced parts or components shall remain the property of the Government.

3.4.5 The contractor shall have the expertise to respond in a timely manner to diagnose malfunctions and complete all repairs to return the Kolene Molten Salt Bath Cleaning System to

100% production capable readiness.

3.4.6 There shall be no charge to the Government for the same repair performed within 90 calendar days after the original repair is made.

3.4.7 DOCUMENTATION OF EMERGENCY REPAIR SERVICES: Upon completion of each emergency repair service the contractor shall provide a written report detailing the corrective actions taken to repair the Kolene Molten Salt Bath Cleaning System. The report shall include as minimum the following information:

• Date and time of notification.

• Date and time of arrival on-site.

• Time spent on repair.

• Description of malfunction(s) and maintenance/corrective actions performed.

• List and description of parts replaced.

3.5 ENVIRONMENTAL: The contractor will comply with all relevant and applicable federal state, local and environmental laws and regulations. Disposal of all waste shall be done by the proper method to comply with such laws and regulations. The Contractor shall not use any

Ozone depleting substances (ODS). The contractor shall clean up any spill which occurs during the service event that is a result of contractor operations.

3.6 CONTRACTOR' S POINT OF CONTACT: The Contractor shall provide the Government the name and telephone number of a designated POC and shall make arrangements that will enable service personnel to receive notifications of service requests.

3.7 The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

4.0 GOVERNMENT TECHNICAL/CONTRACT LIAISON: The Contracting Officer

Representative (COR) will be responsible for surveying all services of the Contractor.

Tune Up Procedures for Boilers/Process Heaters

Date: ___________________________________________

Boiler/Process Heater Operator: ______________________

Boiler/Process Heater ID: ___________________________

Tune-Up Conducted By: ____________________________

Meter Reading (1): ___________________________________

Requirement Description Inspector

Comments/Corrective

Actions Taken

As applicable, inspect burner

Clean or replace any components of the burner as necessary

As applicable, inspect flame pattern

Adjust the burner as necessary to optimize the flame pattern. The adjustment should be consistent with manufacturer’s specifications is available

As applicable, inspect air-to-fuel ratio control system

Ensure system is calibrated and functioning properly

Optimize total emissions of

Carbon

Monoxide

(CO)

Optimize emissions consistent with the manufacturer’s specifications, if available.

Measure CO and O2 levels in exhaust, before and after tune-up

Parameter Before After

Basis

(wet or dry)

CO

(PPMV)

O2 (% by

Volume)

(1) Write down the type and amount of fuel used over the 12-month period prior to the tune-up, but only if the unit was physically and legally capable of using more than one type of fuel during that period. Units that share a fuel meter may estimate the fuel used by each unit.