Attachment N - SC Draft Reporting Format.xlsm

This is a draft reporting format template and invoice example prepared by the South Carolina Division of Procurement Services for the STC Rescue & Public Protection Equipment contract. The document establishes a standardized quarterly reporting and payment schedule that extends from the fourth quarter of 2023 through the first quarter of 2028, requiring vendors to submit sales reports and invoices by the last day of the month following each quarter end. Reporting periods are aligned to calendar quarters with Q1 covering January through March, Q2 covering April through June, Q3 covering July through September, and Q4 covering October through December, with all reports and payments due by April 30th, July 31st, October 31st, and January 31st respectively.

The template includes a sample invoice from Safeware Inc. dated June 30, 2025, for the second quarter of 2025 in the amount of $32,378.35, demonstrating the required invoice format and submission procedures. Vendors must remit invoices to the Division of Procurement Services at 1201 Main Street, Suite 600, Columbia, SC 29201, with email submission to reporting@mmo.sc.gov. The reporting structure requires vendors to include their name and address, invoice number, vendor number, reporting period, amount due, and due date on all submissions. This framework establishes a multi-year reporting obligation spanning approximately five years, ensuring consistent financial tracking and vendor accountability throughout the contract term.