Attachment C - RFP Evaluation Plan.pdf
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- Attached to
- STC RESCUE & PUBLIC PROTECTION EQUIPMENT
- Solicitation number
- 5400028525
- Issued by
- Richland County, South Carolina
About this file
This is an RFP Evaluation Plan document for the State of South Carolina's procurement of Rescue & Public Protection Equipment through the NASPO ValuePoint Master Agreement program (Solicitation Number 5400028525). The evaluation process consists of three stages: Initial Responsiveness Evaluation to verify completeness and compliance with required documentation; Technical Criteria Evaluation assessing offerors on experience and qualifications (200 points), ability to meet the scope of work (300 points), customer service (100 points), product selection and availability (150 points), and implementation of the NASPO ValuePoint Master Agreement (50 points); and Total Number of Categories Offered evaluation (200 points), where offerors offering all four categories receive maximum points, with scaled points for offerings of three, two, or one category. Proposals must achieve at least 70 percent of combined technical and category points to advance to the Cost Evaluation stage.
The Cost Evaluation stage allocates 540 points across three components: Market Basket Price Evaluation (180 points, 45 per category), Discount Percentage Off Evaluation (180 points, 45 per category), and Volume Discount Evaluation (180 points, 45 per category). Points are awarded using comparative formulas where the lowest cost or highest discount serves as the baseline. Offerors must bid on all items within selected categories but may choose which categories to submit proposals for. To be eligible for a Master Agreement award, offerors must earn a minimum combined score of 1,020 points from both technical and cost evaluations out of a total possible 1,540 points. The Lead State and Multistate Sourcing Team will determine award recipients based on optimal contractor selections and natural breaks in scoring, with final awards subject to NASPO ValuePoint and South Carolina state approval before public announcement.
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Text version
Request for Proposals for Rescue & Public Protection Equipment
Issued by the State of South Carolina Solicitation Number 5400028525
Attachment C, RFP EVALUATION PLAN
Attachment C
RFP EVALUATION PLAN
Stage 1: Initial Responsiveness Evaluation. Proposals will be reviewed for completeness and initial responsiveness. Proposals omitting required documents or responses may be rejected in accordance with Attachment A, RFP Terms and Conditions.
Stage 2: Technical Criteria Evaluation. Proposals meeting or exceeding the Mandatory Minimum Requirements will be evaluated against the following Technical Criteria:
Criteria Technical Points Possible
Offeror’s Technical Points
Earned Experience and Qualifications 200 Ability to Meet SOW 300 Customer Service 100 Product Selection/Availability 150 Implementation and Promotion of the NASPO ValuePoint Master Agreement
Stage 2 Total: 800
Technical Evaluation. This portion of the evaluation has 800 points available. Evaluation panel members will score the criteria listed above, excluding the Total Number of Categories Offered criteria (see below). The consensus score for each category will be added to reach the total score for the technical evaluation for each offer.
Criteria Technical Points Possible
Offeror’s Technical Points
Earned Total Number of Categories Offered 200
Stage 2 Total: 200
Total Number of Categories Offered. This portion of the evaluation has 200 points available. It is preferred that Offerors make an offer on all categories, but it is not required. This factor will evaluate the total number of categories offered, meaning the more categories offered will result in a higher number of points. The evaluation will be based on the following criteria:
Four Categories – 200 Points Three Categories – 150 Points Two Categories – 100 Points
One Category – 50 Points
Upon final Stage 2 evaluation, all vendors who scored at least 70% of available points of the combined Technical Evaluation and Total Number of Categories Offered will move on to the Stage 3 Cost Evaluation.
Issued by the State of South Carolina Solicitation Number 5400028525
Attachment C, RFP EVALUATION PLAN
Stage 3: Cost Evaluation. Cost Proposals for proposals not rejected following evaluation of Technical Criteria will be evaluated.
PROPOSED COSTS
Cost Item Lowest Cost Offeror’s Cost Cost Points Possible
Offeror’s Cost Points Earned
Market Basket Price Evaluation 180 Discount % Off Evaluation 180 Volume Discount Evaluation 180 Total: 540
a) Market Basket Price Evaluation. In this portion of the Cost Evaluation there are 180 points available, 45 points per category. Offerors only need to complete the market baskets for the category(ies) they are bidding on, but they MUST make an offer on all items within the category. The total cost of the market basket for that category will be evaluated against all other Offerors for the same category. Points will be awarded to each Offeror using the formula Lowest Cost / Offeror’s Cost x Cost Points Possible for each category. Points awarded for each category will be totaled for each Offeror and the result will be the total points awarded for the Market Basket Price Evaluation. The Lead State reserves the right to modify this formula and/or assign a nominal value to “0” cost values if application of the formula results in an error, negative numbers, or an unreasonably skewed distribution of points.
b) Discount % Off Evaluation. In this portion of the Cost Evaluation there are 180 points available, 45 points per category. The proposed discount percentages (%) will be averaged across each category to determine the highest average discount % off. The highest average discount % will be used as a baseline to assign the available cost points to the other vendors. The formula for calculating cost points earned for this portion is Offeror’s Average Discount / Highest Average Discount x Discount Points Available. The Lead State reserves the right to modify this formula and/or assign a nominal value to “0” cost values if application of the formula results in an error, negative numbers, or an unreasonably skewed distribution of points.
c) Volume Discount Evaluation. In this portion of the Cost Evaluation there are 180 points available, 45 points per category. The proposed discount percentages (%) will be averaged across each category to determine the highest average discount % off. The highest average discount % will be used as a baseline to assign the available cost points to the other vendors. The formula for calculating cost points earned for this portion is Offeror’s Average Discount / Highest Average Discount x Discount Points Available. The Lead State reserves the right to modify this formula and/or assign a nominal value to “0” cost values if application of the formula results in an error, negative numbers, or an unreasonably skewed distribution of points.
At the Lead State’s discretion, points earned in the Cost Proposal evaluation may be normalized and scaled to award the Offeror earning the highest total cost score the maximum number of cost points possible.
Evaluation Summary
Stage Total Points Possible
Offeror’s Total Points Earned
Technical Criteria Evaluation 800 Total Number of Categories Offered 200 Cost Evaluation 540
Total: 1540
Issued by the State of South Carolina Solicitation Number 5400028525
Attachment C, RFP EVALUATION PLAN
Award Selection
All Offerors earning a minimum of 1020 points combined from the Technical Criteria Evaluation and Cost Evaluation will be eligible for a Master Agreement award. The proposal of any Offeror not earning the minimum of 1020 points combined from the Technical Criteria Evaluation and Cost Evaluation will be rejected.
The Lead State and Multistate Sourcing Team will then determine which proposals are most advantageous to the Lead State and potential Participating Entities and Purchasing Entities. Methods used to make this determination may include, but are not limited to, one or more of the following:
Identification of a natural break in total scores Consideration of the optimal number of Contractors required to successfully supply Deliverables to
Participating Entities and Purchasing Entities
Prior to announcement of awards and execution of Master Agreements, the Lead State will present an award recommendation to NASPO ValuePoint for approval of the proposed awards.
Following approval by NASPO ValuePoint and the state of South Carolina, a public Notice of Intent will be posted on the South Carolina website.
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