Attachment_N_Sample_TO_BADL.docx
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- Wayside Exhibit Planning, Design, Fabrication, and Federal contract opportunity
- Solicitation number
- 140P2124R0007
About this file
This document is a Solicitation for Wayside Exhibit Planning, Design, Fabrication, and Installation services for Badlands National Park. The National Park Service is seeking a contractor to propose, plan, design, produce, and install new wayside exhibits, including the removal of existing exhibits, with a production and installation budget between $265,000 and $275,000. The contractor will be required to travel to the park three times during the project and will be responsible for all labor, materials, equipment, and travel necessary to perform the work. Key deliverables include a Wayside Exhibit Proposal, Wayside Exhibit Plan, production-ready files, prototypes, fabricated wayside exhibit elements, and a closeout package. The period of performance is through March 31, 2026, and the Contracting Officer's Representative will review and approve deliverables within 21 calendar days.
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National Park Service | Standard Exhibit Planning, Design, and Fabrication Specifications
Solicitation Document No.
Document Title Wayside Exhibit Planning, Design, Fabrication, and Installation Badland National Park
1.0 BACKGROUND
Badlands National Park is seeking to replace thirty-year-old wayside exhibits. The park is taking a complete fresh approach, relooking at every site and story. The park’s landscape and resources support opportunities for expanded sound, touch, and rich visualizations. Ninety percent of visitors explore this park primarily through the outdoors. New waysides are best way to reach and connect with visitors. Through trailheads and safety messages we can also help visitor make informed decisions about their experiences.
2.0 GENERAL
The contractor shall include all services necessary to propose, plan, design, produce, and install new wayside exhibits, including the removal of existing wayside exhibits at Badlands National Park in South Dakota. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.
Contract services shall include all labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this task order and its attachments.
Specific wayside locations, size, quantities, and materials have not been determined in this task order. The contractor shall propose, plan, design, and produce to a maximum production budget. After the Wayside Proposal with production estimates is approved, the number of Wayside produced may go up or down. The maximum production estimate included in this task order represents the dollar amount available for production not the ceiling of what can be included in the Wayside Exhibit Proposal.
Project shall require a mix of wayside types including but limited to trailheads and interpretive panels.
2.1. Project Management
All work, as specified in this section of the base contract, is included.
2.2. Quality Control
Refer to IDIQ Scope of Work.
2.3. Government-Furnished Property
Refer to IDIQ Scope of Work.
2.4. Schedule
The schedule will be determined after task order award. All work, as specified in this section of the base contract, is included. All work shall be completed within the period of performance outlined in Section 7 below.
2.5. Meetings, Travel, and Presentations
All work, as specified in this section of the base contract, is included. The contractor shall travel to the park three (3) times to perform the work outlined in this task order as follows:
The site visit shall require hiking at 3,300 foot elevation in front country rocky conditions. There is no cell connection in most of the park.
Included in one of those days, shall be a resource and reference gathering day to meet with the COR and park staff to review, document, and collect park graphic and resource collections.
On the last day, a close out meeting shall be conducted by the contractor team. The field visit portion of the site visit shall end a half a day early prior to the final day to allow the contractor to prepare for the closeout meeting.
| Purpose |
| Location or Type |
| Required Contractor Attendees |
| Duration/Days on-site (does not include travel) |
| Virtual Meetings |
| Project Manager |
| As needed to reconcile comments, gather information, clarification, or scheduling |
Scoping Trip
| At the Park |
| Project Manager, Designer, Writer, Planner |
| 5 days |
9-hour days
Audio Description Installation
| At the Park |
| Project Manager, Audio Describer |
| 3 days |
8-hour days
Installation
| At the Park |
| Contractor to Determine |
| Contractor to Determine |
2.6. Submittals
All work, as specified in this section of the base contract, is included.
2.7. Accessibility
All work, as specified in this section of the base contract, is included.
2.7.1. Audio Description for Wayside Exhibits
All work, as specified in this section of the base contract, is included.
2.7.2. Transcript of the Narrated Content
All work, as specified in this section of the base contract, is included, if determined in the Wayside Proposal.
2.8. Design Parameters
The contractor shall plan and design wayside exhibits, in close consultation with the COR and project subject-matter experts.
2.8.1 Use Rights
All work, as specified in this section of the base contract, is included.
2.8.2 Production Budget
All work, as specified in this section of the base contract, is included.
In addition, the contractor shall plan and design waysides to a production and installation budget in the range of $265,000 to $275,000. The contractor shall assume an allowance of up to $50,000 out of the production budget for custom elements.
· The Production and Installation Budget includes:
· All custom elements (graphics, maps, illlustrations, audio, tactile models)
· All wayside exhibit hardware (panel, and base, ancillaries)
· Audio description script and travel
· Removal of existing and installation of new wayside exhibits including travel.
For the purposes of budgeting, no porcelain panels shall be part of this task order. Language translation is not required in this task order.
3.0 DESCRIPTION OF SERVICES
3.1. Planning, Design, Fabrication, and Installation Services
All work, as specified in this section of the base contract, is included.
3.2. Specifications
The contractor shall perform all services required hereunder in accordance with Attachment A, Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications, as well as in accordance with all applicable attachments set forth in Part C, List of Attachments of the IDIQ Scope of Work, Item 9.0, List of Attachments in this Scope of Work, and the terms and conditions set forth herein.
3.3. Design Considerations
All work, as specified in this section of the base contract, is included.
3.4. Codes and Standards
All work, as specified in this section of the base contract, is included.
3.5 Post Award Conference Call
Within seven (7) business days of award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the task order, CO, and COR.
3.6. Pre-Proposal
All work, as specified in this section of the base contract, is included.
3.7 Wayside Proposal
All work, as specified in this section of the base contract, is included. In addition, the contractor shall create a proposal for up to 60 waysides.
3.8 Wayside Design Development
All work, as specified in this section of the base contract, is included.
3.9 Pre-Production
All work, as specified in this section of the base contract, is included.
3.10 Production
All work, as specified in this section of the base contract, is included. Work in this phase shall include production of all wayside exhibit elements in accordance with the design intent as described in the Production documents.
3.11 Primary Installation
All work, as specified in this section of the base contract, is included. Wayside exhibits are installed according to installation plans and assembly instructions. Installation includes the removal of existing wayside hardware, and assembly and installation of all wayside exhibit elements including bases, panels, ancillaries, accessories, and accessibility features.
3.11.1 On-Site Removal/Installation Meeting
Coordinate with the COR to schedule an on-site installation/removal meeting with the following agenda:
1. Assess existing conditions which impact the installation of the wayside exhibits, including access to installation location, parking, and weather.
2. Field-verify and precisely mark wayside exhibit location as identified in task order.
3. Coordinate and locate a secure laydown, storage, and staging area for the wayside exhibits, contractor materials, and installation equipment.
The contractor shall provide all the equipment and machines to complete the work. The contractor shall provide earthmoving equipment, augur, lifts, concrete mixing equipment, and all other tools. The contractor shall ensure that all personnel using this equipment are trained. The contractor shall not use government-furnished equipment or tools for installation.
3.11.2 Removal of Existing Wayside Exhibits
All work, as specified in this section of the base contract, is included. In addition, the contractor shall remove 25 existing wayside exhibits (see Attachment B, Existing Wayside Exhibits Waysides). Many of the waysides identifid in the attachment have already been removed. All existing waysides for removal are in ground with cement footers.
3.11.3 Safety
All work, as specified in this section of the base contract, is included.
3.11.4 Assembly
All work, as specified in this section of the base contract, is included.
3.11.5 Staging Area
All work, as specified in this section of the base contract, is included.
3.11.6 Underground Utilities
All work, as specified in this section of the base contract, is included.
3.11.7 Installation Site Closure
All work, as specified in this section of the base contract, is included.
3.11.8 Installation of Electrical Components
All work, as specified in this section of the base contract, is included.
3.11.9 Site Condition and Cleanup
All work, as specified in this section of the base contract, is included.
3.11.10 Existing Work
All work, as specified in this section of the base contract, is included.
3.11.11 Walkthrough Inspection
All work, as specified in this section of the base contract, is included.
3.11.12 Punch List
All work, as specified in this section of the base contract, is included.
3.12 Closeout
All work as specified in this section of the base contract is included.
4.0 PRESERVATION, PACKAGING, PACKING AND DELIVERY
All work, as specified in this section of the base contract, is included.
4.1 Deliverables and Destination Point
Refer to IDIQ Scope of Work.
4.2 Deliverables
Deliverables Shall Include the Following
1. Post-award Conference Call, uploaded to TEAMS folder -Word document of notes -PDF of draft schedule
2. Trip Report, uploaded to TEAMS folder -Word document describing what was discussed at each site noting agreed upon changes to contract, if any -All photos from site visit -PDF of updated schedule
3. Wayside Exhibit Proposal, uploaded to TEAMS folder -PDF of proposal -PDF of two maps: one for location of proposed exhibits and one for location of exhibits to be removed.
-PDF of optional thumbnail illustrations with estimated prices for each -PDF of optional thumbnail tactile elements with estimated prices for each -PDF of Production Budget -PDF of updated schedule
| 4. Final Wayside Exhibit Proposal, uploaded to TEAMS folder | |
| -PDF of proposal |
-PDF of two maps: one for location of proposed exhibits and one for location of exhibits to be removed.
-PDF of selected illustrations with refined thumbnail(s) -PDF of selected tactile elements with refined thumbnail(s) -PDF of map thumbnails identifying area and items to include -PDF of updated Production Budget -PDF of updated schedule
5. Draft Wayside Exhibit Plan, uploaded to TEAMS folder -PDF of layouts -PDF of detailed black and white illustration(s) -PDF of maps -PDF of drawings for tactile element(s) -PDF of Production Budget -PDF of updated schedule
6. Wayside Exhibit Plan, uploaded to TEAMS folder -PDF of layouts -PDF of revised detailed illustration(s) with color samples -PDF of maps -PDF of three-dimensional files showing all sides of tactile element(s) -PDF of updated schedule
| 7. | Final Wayside Exhibit Plan, uploaded to TEAMS folder |
| -PDF of layouts |
-PDF of models in development for tactile elements, screen shots and/or video from all angles
| -PDF of draft fabrication/shop drawings for bases |
| -Word document of sample draft audio description for two (2) exhibits |
| -PDF of Production Budget |
| -PDF of updated schedule |
8. Production-Ready Files -Two sets of full-size color prints of each wayside exhibit. One set mailed to the COR and one set mailed to the park.
| -PDF of fabrication/shop drawings for bases, uploaded to TEAMS folder |
| -Word document of draft audio description for all exhibits, uploaded to TEAMS folder |
| 9. | Prototypes mailed to the park |
| -one1/4 scaled model for each tactile element to be fabricated |
10. Fabricated wayside exhibit elements and two (2) 1/2 pints of touch up paint for the bases mailed to the park.
| 11. | Trip Report for Removal and Installation, uploaded to TEAMS folder |
| -Word document identifying deviations to proposed locations, if any. | |
| -Photos of all installed exhibits. |
| 12. | Close-out package, uploaded to TEAMS folder |
| -Final InDesign files with linked images and fonts for each layout | |
| -RAW images | |
| -Final production PDF’s for each layout | |
| -Source file for three-dimensional tactile elements | |
| -PDF of maintenance manual | |
| -PDF of all off the shelf items indicating where it was purchased and purchase price | |
| -PDF of replacement cost for each unique panel size, base, and tactile element. | |
| -PDF of instructions for removing tactile elements. | |
| -PDF of instructions for touching up the paint on installed bases. | |
| -Word document of final audio description. |
4.3 Address for Deliverables
All documents including full-size proofs shall be sent to the COR
COR
Harpers Ferry Center 67 Mather Place Harpers Ferry, WV 25425
Panels and all hardware shall either be delievered or brought onsite to:
Badlands National Park 25216 Ben Reifel Rd Interior, SD 57750
Park has bobcat skid steer with forks and a big loader with forks.
4.4 Packing List
Refer to IDIQ Scope of Work.
4.5 Initial Packaging, Marking and Storage of Equipment
Refer to IDIQ Scope of Work.
5.0 PAYMENT SCHEDULE
Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:
| A. |
| Completion and acceptance of Trip Report. |
| $*** |
| B. |
| Completion and acceptance of Wayside Proposal 1 |
| $*** |
| C. |
| Completion and acceptance of all components of the Wayside Design Development 2 |
| $*** |
| D. |
| Completion and acceptance of Pre-Production |
| $*** |
| E. |
| Completion and acceptance of Production Files |
| $*** |
| F. |
| Completion and acceptance of all Fabricated elements |
| $*** |
| G. |
| Completion and acceptance of Trip Report for removal and installation |
| $*** |
| H. |
| Completion and acceptance of Closeout |
| $*** |
6.0 TRAVEL
Refer to IDIQ Scope of Work.
7.0 PERIOD OF PERFORMANCE
All work, including review and approval, shall be competed on or before March 31, 2026.
8.0 REVIEW AND APPROVAL
Review and approval of the deliverables shall be completed within 21 calendar days. At the discretion of the COR, some review periods may be shortened. The COR shall notify the Contractor, in writing, of approval or rejection of the work.
9.0 ATTACHMENTS
The following listed documents are attached and incorporated into this contract.
Attachment - A_Park Resources.pdf, 70 pages Attachment - B_ExistingWaysideExhibits.pdf, 197 pages Attachment - C_ExistingArt.pdf, 9 pages Attachment - D_SampleArt.pdf, 10 pages Attachment - E_BADL_Design_Fab_Install_Cost Estimate Form.xlsx
32 | Travel, Meetings, and Presentations
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