Sol_140P2124R0007_Amd_0001.pdf

(x)

140P2124R0007 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

PWA

Denver CO 80225 P.O.Box 25287 MS WCP NPS, WASO - WCP Contracting

04/25/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/25/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PROPOSALS DUE BY 10:00 AM EDT - 05/03/24

The purpose of this amendment is to clarify proposal due date, respond to questions received and to provide an updated Statement of Work to incorporate warranty information.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Randall Johnson

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation Number 140P2124R0007 Amendment Number 0001

Description of Amendment Wayside Exhibit, Plan, Design, Fabrication, and Installation

The purpose of this amendment is to respond to questions received by the date and time specified for Solicitation Number 140P2124R0007 for Wayside Exhibit, Plan, Design, Fabrication, and Installation IDIQ Contract.

1. Verify the due date for the proposal.

SAM lists May 3rd (screenshot below) as the due date, but the Solicitation lists May 9th and May 3rd, depending on where you look.

RESPONSE: Proposals are due by 10:00 AM EDT on May 3, 2024.

2. Pricing Schedule: Can an example be provided for the material markup for a prime contract holder?

RESPONSE: The offeror shall determine the markup for the government to review.

3. What materials should be considered for markup?

RESPONSE: Any materials submitted by the contractor to fulfill the requirements of the contract.

4. When will material markup be applicable? As a material manufacturer, should we provide our markup percentage?

RESPONSE: The offeror may choose whether to propose material markup. Per Volume IV

– Labor Rates/Price of the solicitation, “The offerors proposed mark-up rates will be applied to the estimated Material costs....”

5. Should a Cartographer be included as a labor category?

RESPONSE: The offeror may propose a cartographer for the government to review.

6. The Exhibit Specialist description outlines the roles of three different people (shop drawing technician, fabricator/designer, installer). How should we establish this hourly rate?

RESPONSE: The hourly rate is to be determined by the offeror for the government to determine if it is acceptable or unacceptable. Additional labor categories, with the hourly rate may also be proposed for the government to review.

7. We haven't had to provide an hourly rate for Model Makers in the past. Is it necessary for this? Even the sample task order pricing sheet shows the models as price per unit not necessarily how many hours it would take to complete.

RESPONSE: Yes, offerors shall propose an hourly rate for the model maker. The costs for the material would be reflected under material costs.

8. Volume I - Technical Approach and Capability - Do we need to submit three Past Performance Questionnaires for each subcontractor?

RESPONSE: Yes.

9. In the sample task order (production phase) is the Wayside Detailer the 3D CAD Artist?

RESPONSE: No. The Wayside Detailer is the Exhibit Specialist (Fabrication Detailer) as defined in the labor categories of section 3.12 of the solicitation.

10. In the sample task order pricing sheet under the Custom Elements section, is the 3D CAD Artist the Model Maker? Is it someone else?

RESPONSE: Yes, it is the Model Maker.

11. On page 50, it states Volume III is limited to 5 pages. Is that 5 pages per reference, considering that the Past Performance document is 4 pages?

RESPONSE: Five (5) pages per reference

12. What is Attachment L?

RESPONSE: Attachment L is a template that shall be used to track subcontracts in accordance with FAR 52.219-14, Limitation on Subcontracting (OCT 2022)(DEVIATION

OCT 2022)

a. What should it be used for?

RESPONSE: Refer to 52.219-14, Paragraph C

b. Does it need to be filled out?

RESPONSE: No, it shall be tracked at the Task Order level.

c. What qualifies as an emergency message?

RESPONSE: To be determined by the Contracting Officer for the Task Order.

d. What are the Service Contract Labor Standards, and how do we know if a subcontractor is subject to them?

RESPONSE: Service Contract Labor Standards are found on the Department of Labor website (www.dol.gov). Prime contractors are responsible for determining if a subcontractor is subject to them.

13. With regard to project managers roles, can one person have both the PM IDIQ Contract role and a PM Task order role? If the answer is yes, does that count as one role or two?

RESPONSE: Yes. This will count as two roles.

14. Can we prime/lead ourselves on this proposal and also be a sub to another team on their proposal?

RESPONSE: Yes

15. Can you please clarify the role of Model Maker beyond what is described in the solicitation and other duties they may include?

RESPONSE: The role of Model Maker is defined in the labor categories of section 3.12 of the solicitation. There are a variety of ways to produce 3D models. Depending on the object that will be modeled and the model maker’s design and production process, the model maker’s duties may include designing 3D models through the use of 3D software, casting, sculpting, and finishing.

16. Scope of work item 2.7.2 Transcript of the Narrated Content: Wayside exhibits that include audio shall have transcript of its narrated content made available on site. Method of delivery will be determined at the task order level.

a. What is intended by this? Is it physical copies of the audio description scripts?

RESPONSE: The intent is to offer an accessible alternative of the narrated audio that is delivered at the wayside location. A transcript of the narrated content is not the same as an audio description script. It is not a physical copy of the audio description scripts.

17. Is material mark-up to applied automatically during each order period or can it only be applied as needed?

RESPONSE: Offeror to determine if applicable and whether or not to apply it at the task order level, but it is not to exceed the proposed rate on any given task order.

http://www.dol.gov/

18. Under section 3.1 it specifies that work may include accessibility workshops. Beyond facilitation, what are the responsibilities of the contractor?

RESPONSE: The scope and complexity will vary throughout the contract based on park needs. The responsibilities could include working with accessibility specialists and those who use assistive technology in their everyday lives to explore, develop, and prototype accessible wayside exhibit options and test their effectiveness.

19. Section 3.1 also states that a wayside exhibit may be defined as Maps (dimensional, tactile, ect.) What is the difference between a dimensional map and a tactile map?

RESPONSE: Wayside exhibits may include a variety of maps. An oblique map image is considered a dimensional map while a 3D map is considered a tactile map. Refer to Attachment A, Wayside Exhibit Specifications for definitions of map types.

20. Section 3.6.1 states contractors are required to describe tribal consultation needs and/or partner involvement. Will contractors be expected to facilitate tribal engagement?

RESPONSE: No, it will be the park’s responsibility to coordinate tribal consultation and/or other park partners involvement in the wayside exhibit process. It will be the contractor’s responsibility during meetings to be inclusive and collaborate with the park’s entire project team which may have tribal representatives and park partners as participants. In the case of the Narrative formed from the Trip Report, the input of tribal representatives and park partners shall be included in the narrative and any specific needs that they may have shall also be identified and included.

21. Section 3.8.1 #5 What file types are acceptable for 3D tactile elements?

RESPONSE: A variety of file types are acceptable for 3D tactile elements. The contractor may determine the 3D program and file type for the government to determine if it is acceptable or not acceptable. The government requires that whatever software is used and whatever file type is developed, the file must be able to produce the intended 3D tactile element. The file must also be usable to reprint future copies of the 3D tactile element.

22. 3.11 #4 Is Filemaker an acceptable file format?

23. 3.11 #14 On projects where installation is delayed and photo opportunities are not possible, will the closeout package still be accepted? Is it the responsibility of the contractor to obtain these photographs?

RESPONSE: No, the closeout package will not be accepted until all work has been completed. Yes, it is the responsibility of the contractor to obtain the photographs of the completed installed wayside exhibits.

24. 3.12 #1 Can the audio describer and the person installing the AD be separate?

25. Part D Letter d: If an encrypted flash drive is used for submittal, does the encryption need to be hardware level encryption or is software encryption acceptable?

RESPONSE: Flash drives shall be encrypted using BitLocker.

26. Can the government provide more details or examples of labor categories expected for this IDIQ contract to ensure our proposal aligns with the required expertise and qualifications?

RESPONSE: Labor categories are indicated in the Statement of Work. Additional labor categories may be proposed for the government to review.

27. Can the government offer examples of typical task orders under this contract, including scope and complexity, to better understand the range of projects anticipated?

RESPONSE: See Amendment_Attachment 1 and Amendment_Attachment 2.

28. Can the government clarify beyond the general evaluation criteria, are there specific performance metrics or priorities (e.g., innovation, sustainability, accessibility) that the NPS will focus on in evaluating proposals?

RESPONSE: The government will evaluate each of the proposal volumes as outlined in the solicitation’s PART D – SOLICITATION PROVISIONS (FAR 52.212-2). The evaluation factors are identified in the solicitation.

29. Can the government provide more details on sustainability expectations for materials and fabrication processes? Are there any specific certifications or standards that materials and processes must meet?

RESPONSE: Work and materials need to meet or exceed NPS standards as specified in the solicitation and its attachments. Materials need to meet warranties. Refer to Section

3.4 Codes and Standards and Section 3.9 Production in the solicitation and Attachment

G, VIS Manual for materials specifications. The following Section 3.12 Warranty has been added to the solicitation’s Statement of Work to clarify expectations and standards.

3.12 Warranty

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of five (5) years warranty for wayside exhibit graphic panels and a minimum of ten (10) years warranty for wayside exhibit bases, structures, and hardware. Bronze tactile elements shall have a minimum of ten (10) years warranty. Non-bronze tactile elements shall have a minimum of five (5) years warranty. Electronic components shall have a minimum of one (1) year warranty. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

Wayside exhibit graphic panels shall have a minimum of five (5) years warranty against fading, cracking, warping, and delaminating. Wayside exhibit bases, structures, and hardware shall have a minimum of ten (10) years warranty against structural failure including complete rusting through of weathering steel, welds, or complete corrosion of aluminum, as applicable. Exhibit base paint shall have a minimum of one (1) year warranty against fading, chipping, and cracking. Warranties shall exclude coverage for intentional vandalism, accidents, or force majeure.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

30. Can the government clarify whether there are expected communication protocols and project management tools for coordinating with NPS representatives throughout project execution?

RESPONSE: The project manager serves as the primary point of contact between the contractor and NPS Contracting Officer and the COR. Duties including communication are described in Attachment A, Exhibit Planning, Design, Fabrication, and Installation Specifications; Section 2, General Specifications; subsection 2, Project Management.

31. Can the government clarify how will intellectual property rights be handled, especially concerning content creation and the use of digital assets or technologies?

RESPONSE: Specifications on use rights and intellectual property rights are included in several sections of the solicitation’s Statement of Work, Attachment A, Wayside Exhibit Specifications, and Attachment E, Intellectual Property Guidelines for Harpers Ferry Center Interpretive Media.

32. Can the government clarify what are the expectations for post-installation support, maintenance, or updates to the exhibits? Is there a preferred approach or contractual requirement for ongoing support?

RESPONSE: Section 3.12 Warranty will be added to the Scope of Work to clarify expectations.

3.12 Warranty

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of five (5) years warranty for wayside exhibit graphic panels and a minimum of ten (10) years warranty for wayside exhibit bases, structures, and hardware. Bronze tactile elements shall have a minimum of ten (10) years warranty. Non-bronze tactile elements shall have a minimum of five (5) years warranty. Electronic components shall have a minimum of one (1) year warranty. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

Wayside exhibit graphic panels shall have a minimum of five (5) years warranty against fading, cracking, warping, and delaminating. Wayside exhibit bases, structures, and hardware shall have a minimum of ten (10) years warranty against structural failure including complete rusting through of weathering steel, welds, or complete corrosion of aluminum, as applicable. Exhibit base paint shall have a minimum of one (1) year warranty against fading, chipping, and cracking. Warranties shall exclude coverage for intentional vandalism, accidents, or force majeure.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work;

and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B.

point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

33. Can the government clarify whether it is seeking specific guidelines or considerations for ensuring that exhibit content is culturally sensitive and historically accurate, especially for exhibits on sensitive topics or in areas with significant cultural heritage?

RESPONSE: The government is not seeking guidelines from the offeror.

34. Tech Approach and Capability, a. Page 50 , Part D.n.Volume 3, states that the Past

Performance submittal is limited to 5 pages, but each form has three pages (not counting the instruction cover page). Is it okay to include 3 pages per project reference?

RESPONSE: Each reference is limited to five (5) pages.

35. II. Sample T.O. Section.

a. Item 2.8.2 says that the Production and Installation Budget includes all custom elements, (graphics, maps, illustrations, audio, tactile models). Yet, Items 4.2.5 and .6 call for increasingly detailed illustrations, with color samples during the planning phase. Can you please clarify whether the illustration budget should be in the design budget or the production budget?

RESPONSE: Illustration is part of the custom elements (and therefore production) in the IGE, but illustration design may happen during design phase of the project.

b. Since we don’t know how many illustrations, tactiles, maps (or types of maps), or images will need to be acquired, is it OK to make some assumptions and state them in the sample proposal? Say 60 panels, including 10 illust. (4 of which would be complex with a few people and/or a few animals), 10 tactiles, a park map and 8 trail maps (that is the # of official trails) showing simple terrain texture, and est. avg. # of images per panel.

Alternatively, could the National Park Service set specific allowances to ensure consistent bids reflecting equivalent scopes of work?

RESPONSE: To respond to this solicitation’s sample task order, the contractor may make assumptions and state them to prepare the sample proposal.