Attachment M - AR 1550-01 Safety Program.pdf

ADMINISTRATIVE REGULATION

COLORADO DEPARTMENT OF CORRECTIONS

REGULATION NUMBER

1550-01

PAGE NUMBER

CHAPTER: Support Operations

SUBJECT: Safety Program

RELATED STANDARDS: ACA Standards: 2-CO-2A-01, 2-

CO-2A-02, 2-CO-3B-01, 1-CTA-

3B-06, 5-ACI-2A-01, 5-ACI-3B-

05, 5-ACI-6E-05, 5-ACI-7A-07

EFFECTIVE DATE: December 1, 2023

SUPERSESSION: 10/15/20

Moses (André) Stancil

Executive Director

OPR: OFM REVIEW MONTH: NOVEMBER

I. POLICY

It is the policy of the Colorado Department of Corrections (DOC) to provide a safe and secure environment for all employees, contract workers, volunteers, offenders, and visitors by ensuring that facilities, offices, and grounds meet and conform to applicable federal, state, and local building, [5-ACI-2A-01] fire, sanitation, safety, and health codes, [2-CO-2A-01] regulations, statutes, standards, and executive orders.

II. PURPOSE

The purpose of this administrative regulation (AR) is to define and provide directions, which guide the continued development of the DOC Safety Program to address accident prevention, risk assessment, loss control, and accident investigations. [5-ACI-6E-05]

III. DEFINITIONS

None

IV. PROCEDURES

A. The Central Safety Committee will:

1. Work through the life safety administrator to coordinate safety matters with appropriate federal, state, and local agencies.

2. Meet at least quarterly and more often, as necessary, to accomplish its tasks.

3. In coordination with the Corrections Training Academy, develop, review, and evaluate safety training requirements and curriculum for employees.

4. Review risk management data and changes recommended by State Risk Management, DOC Risk

Management, and/or other resources. Take necessary action to have the safest possible work environment.

5. Evaluate the safety program at least annually.

B. Facility/office safety committees will:

1. Meet on a regular basis, but not less than quarterly.

CHAPTER SUBJECT AR # Page 2

Support Operations Safety Program 1550-01

EFFECTIVE

12/01/23

2. Review facility/office safety, environmental, and regulatory compliance issues in the workplace.

3. Identify safety training needs.

4. Review and make budgetary, policy, and safety recommendations relative to safety, environmental, regulatory compliance, workers’ compensation issues, physical plant, training, and equipment to the administrative head. [5-ACI-6E-05]

5. Review and discuss accident reports data and investigation reports without violating confidentiality.

[5-ACI-6E-05]

C. Life Safety Administrator: The life safety administrator contributes to illness/injury prevention as a member of the risk management team. In conjunction with the facility/office administrative head, this individual will:

1. Provide leadership and coordinate with the facility life safety coordinators.

2. Serve as the safety liaison to State Risk Management and other federal, state, and city/county agencies in coordinating with the facility life safety coordinators.

3. Oversee department-wide comprehensive safety program.

4. Collaborate with the accreditations unit on safety related issues.

5. Oversee fire alarm/fire suppression testing program.

6. Provide training for life safety coordinators.

7. Oversee safety curriculum development and revisions.

8. Schedule and chair central safety committee meetings.

9. Attend facility safety committee meetings, as needed, or requested by the administrative head.

10. Identify and respond to injury/illness trends.

11. Work with the Assistant Director of Training to ensure lesson plans relate to safety issues and review with the Central Safety Committee, prior to implementation.

12. Perform monthly inspections for DOC headquarters or buildings assigned by the Facility Management

Services administrative head.

E. Life Safety Coordinator: The life safety coordinator will be responsible for completing, scheduling, or otherwise arranging for all inspections, tests, and other reviews of facility/office life safety programs, as required by the relevant statutes, executive orders, standards, fire and building codes, and administrative regulations. This individual will also communicate the results and distribute reports of these inspections, tests, and other reviews.

This individual will be the primary contact with the authority having jurisdiction regarding these and review related plans of action.

1. New Construction and Renovation: When not covered by a certified code inspector, the life safety coordinator will review and comment on post-occupancy construction, renovation plans, or new construction that may arise, including, but not limited to the following:

a. Required fire-rated separation and protection of openings are maintained from any coexistent structure or function.

CHAPTER SUBJECT AR # Page 3

b. Required means of egress and protection thereof are maintained or provided for, if new construction.

c. Construction, finishes, and furnishings are of non-combustible or low-hazard content, or as otherwise appropriate, for the building construction type and occupancy, and all safety performance characteristics of the material in them will be specified.

2. Inspections: There is documentation that the facilities are inspected by federal, state, or local health and safety officials, at least annually. [2-CO-2A-02] The facilities are also inspected weekly by a qualified employee, who has completed the facility inspections annual refresher training, and monthly by a life safety coordinator. [5-ACI-7A-07] Inspections of work sites are to include evaluating hazardous conditions, code compliance relating to construction, fire hazards, work safety hazards, and flammable, toxic, and caustic material use and storage. [2-CO-3B-01] [1-CTA-3B-06] [5-ACI-3B-05] These inspections are conducted to ensure that safety habits are practiced by all employees, contract workers, volunteers, and offenders. Life safety coordinators are to recommend a plan of action or recommend immediate corrective action to the administrative head and then notify Risk Management when unsafe conditions pose imminent danger to life or property. [2-CO-2A-02] Inspections should include, but not be limited to the following:

a. Keeping aisles, stairs, and paths of travel free from obstructions.

b. Storing supplies and materials to avoid the danger of overhanging and falling objects.

c. Monitor work areas for slip, trip, fall, and other hazards.

d. Monitor flammable, toxic, and caustic material use and storage. [2-CO-3B-01] [1-CTA-3B-06] [5-

ACI-3B-05]

e. Waste disposal.

f. Assuring safe use of equipment, tools, and space for each job.

g. Reporting all employee and offender accidents and unsafe equipment to the administrative head.

h. If the accident involves an employee, the DOC Risk Management Division will also be notified.

3. Investigations: The life safety coordinator will conduct a safety investigation of all significant reported life safety related incidents, including safety rule violations, hazardous material spills, electrical shock incidents, etc. and near misses. [5-ACI-6E-05]

a. Investigations should be conducted in concert with the facility/office manager in whose area the incident occurred.

b. Investigations will include work site injuries to determine the cause or origin. [5-ACI-6E-05]

c. The life safety coordinator will investigate safety rule violations, implement corrective and/or preventative measures, where applicable, and generate a report to the administrative head, as necessary, who will copy DOC Risk Management if necessary. [5-ACI-6E-05]

4. Training: The life safety coordinator will work in conjunction with the facility/office training coordinator to develop and coordinate safety training including, but not limited to, the following safety issues:

a. Facility evacuation/fire plan

b. Use of safety devices for equipment

CHAPTER SUBJECT AR # Page 4

c. Use of fire extinguisher

d. Accident prevention techniques

e. Hazard communication program

f. iEvac Smoke/Fire Escape Hoods

g. Confined space entry

h. Hazardous materials incident response

i. Lock Out/Tag Out

5. All offenders who will be performing any type of job inside of the facility will participate in any safety training required by the department that employs them. All offenders will be required to read, understand, and sign AR Form 1550-01B, Offender Safety, Personal Protective Equipment, and Hazardous Materials

Verification before being allowed to work without direct staff supervision.

6. Unsafe Conditions: The life safety coordinator will investigate and process the AR Form 1550-01-A, Employee Report of Unsafe Conditions in a timely manner. The life safety coordinator will also follow up on action to correct the unsafe condition. [2-CO-2A-02]

a. The Employee Report of Unsafe Conditions form will be made available for all employees in their work areas upon request.

b. The Employee Report of Unsafe Conditions will be submitted to the appropriate life safety coordinator for investigation. There will be no reprisals to employees for reporting unsafe conditions.

c. A report of the completed investigation will be submitted to the appropriate parties, including the life safety administrator and employee originating the report.

V. RESPONSIBILITY

A. It will be the responsibility of the assistant director of Facility Management Services to review this AR annually and update as necessary.

VI. AUTHORITY

A. C.R.S. 8-40-101 Workplace Safety

B. C.R.S. 17-1-103. Duties of the executive director.

C. C.R.S. 24-2-105. Rules and regulations.

D. State Adopted Codes and Standards.

VII. HISTORY

October 15, 2020

May 15, 2017

November 1, 2014

June 01, 2012

March 1, 2011

March 1, 2010

March 1, 2009

March 1, 2008

March 1, 2007

March 1, 2006

March 1, 2005

CHAPTER SUBJECT AR # Page 5

ATTACHMENTS:

A. AR Form 1550-01A, Employee Report of Unsafe Conditions

B. AR Form 1550-01 B, Offender Safety, Personal Protective Equipment, and Hazardous Materials

Verification

C. AR Form 100-01B, Administrative Regulation Implementation/ Adjustments

AR Form 1550-01A (10/15/20)

Employee Report of Unsafe Conditions

Department: _____________________________________ Date: ____________________________

Division: __________________________________________ Time: ____________________________

Location and Description of Unsafe or Hazardous Condition:

Reported by: _______________________________ Phone: _____________________ Date: _________________ please print For Official Use Only - Do Not Write Below This Line

Report #: _____________________ Date Investigated: ___________________ Time Investigated: ______________

Findings of Investigation:

Category of Hazard Action Taken

_____Extreme Hazard _____ Handle as Work Order

_____Serious Hazard _____ Refer to Safety Comm.

_____Moderate Hazard _____ Not Found To Be A Hazard

_____Lesser Hazard _____ DOC Employee Notified

_____ Immediate Action Required

Other Action Taken (describe)

Investigator: _____________________________________________ Date: _______________________

Please Print

Follow up:

Date Corrective Work Was Completed:

Date Action Taken By Safety Committee:

Attachment A

AR Form 1550-01A (10/15/20)

Guidelines for Completing the Report of Unsafe Condition Form

The top part of the form should be filled out by the employee. The employee’s right to file this report is protected by state law.

The report should be sent to the Life Safety Coordinator The Life Safety Coordinator should do the following:

* review the employee’s report thoroughly.

* make an on-site investigation of the reported hazard.

* summarize findings on the bottom part of the form.

* take necessary action to correct any hazard.

When the investigation is completed, it is recommended that copies of the form be sent to all appropriate parties, including the employee originating the report. The original should be filed.

Explanations of the form’s categories are as follows:

CATEGORY OF HAZARD:

Extreme Hazard Hazard which is likely to cause death, serious injury or disease, major damage to facility or complete disruption of operations. Must be corrected IMMEDIATELY.

Serious Hazard Likely to cause lost-time injury or disease, damage to facility which could limit or prohibit its use, or temporarily disrupt operations because of major equipment loss. Should be locked out or tagged out IMMEDIATELY and corrected within 24 hours.

Moderate Hazard Likely to cause non-disability injury, limited damage to facility which would disrupt activities in immediate area, or require changes in activities due to equipment loss. Should be tagged

“DANGER” immediately and fixed within 72 hours.

Lesser Hazard “Code Violations” not likely to cause injury but which could cause minor damage to facilities or non-essential equipment. Should be tagged “CAUTION” as soon as possible and fixed within 21 calendar days.

ACTION TAKEN: Check as many items as appropriate. If the EMPLOYEE NOTIFIED item is not checked, then you should explain why the employee was not given the results of the inspection in the OTHER

ACTION TAKEN section.

Attachment A

AR 1550-01B (10/15/20)

Offender Safety, Personal Protective Equipment and Hazardous Materials Verification

Offender Safety

Safety will be maintained at all times, and the following safety rules will be adhered to and enforced.

• ALL injuries will be reported immediately to the employee, contract worker, or volunteer who is supervising.

• Come prepared to work. Dress appropriately for all work conditions and work requirements/assignments.

• Do not use hand tools that are defective/damaged (cracked or splintered handles, loose heads, etc.).

• Do not use any tools for anything other than what they are designed for.

• Store all tools properly when not in use to prevent tripping hazards and tool damage.

• When lifting, lift with your legs and not with your back; get help when needed.

• Absolutely NO horseplay will be tolerated.

• Maintain a margin of safety around your work area. Use barricades or “Caution” tape to mark safety zones if needed.

Offenders will be allowed to operate powered equipment, ONLY, AFTER proper training for each specific tool or piece of equipment is given by supervisors or trained persons.

Personal Protective Equipment (PPE)

• Personal protective equipment will be worn at all times when required, Consult MSDS/SDS sheets and operating manuals for specific PPE requirements.

• Eye and ear protection will be worn at all times when using or assisting with power tools.

If personal protective equipment is required and supplied, but not used, the offender(s) will be subject to possible disciplinary action. If personal protective equipment and the necessary training is not given or supplied, the offender has the right to refuse that specific job and cannot be held accountable for refusing.

Work supervisors will instruct all offenders in the proper use of the following personal protective equipment (PPE).

(Check all that apply.)

Eye Protection Respiratory Protection Miscellaneous

Glasses Dust Mask Head Protection

Face Shield Half-Face Respirator Chemical Aprons

Goggles Full-Face Respirator Foot Protection

Welding Helmet Hearing Protection

Other Gloves

HAZARDOUS MATERIALS

• The word “hazardous” means to be harmful to the human body or other material when misused.

• Corrosive means destructive to body tissue, plastic, or steel either by acid or caustic substance.

• Any cleaning solutions, chemicals or cleaning products can be hazardous if misused

• Chemicals or cleaning solutions are NOT to be mixed together for any reason. Mixing chemicals or cleaning solutions may result in a disciplinary action and possible criminal charges.

• Use only approved chemicals and under direct supervision of employees, contract workers, or volunteers.

• All containers of cleaning products or chemicals of which I am responsible must be plainly marked as to the contents of that container.

By my signature below, I acknowledge that I have received the above noted Safety, PPE and Hazardous Materials training.

PRINT Offender Name DOC # PRINT Supervisor Name

Offender Signature Date Supervisor Signature Date

Attachment B

ADMINISTRATIVE REGULATION

IMPLEMENTATION/ADJUSTMENTS

AR Form 100-01A (04/15/08)

CHAPTER SUBJECT AR # EFFECTIVE

Support Operations Safety Program 1550-01 12/01/23

(FACILITY/WORK UNIT NAME) __________________________________________________________________________

WILL ACCEPT AND IMPLEMENT THE PROVISIONS OF THE ABOVE ADMINISTRATIVE REGULATION:

[ ] AS WRITTEN [ ] NOT APPLICABLE [ ] WITH THE FOLLOWING PROCEDURES TO ACCOMPLISH THE INTENT

OF THE AR

(SIGNED) (DATE) ________________________

Administrative Head

Attachment C