0. DQ 26-0001 Manufacturing Space - CCi.pdf

Version 010925

Documented Quote State of Colorado

Colorado Department of Corrections 2026000001

Manufacturing Space – CCi

July 2, 2025

Sole Point of Contact for this Solicitation is:

Sheila Lucero – Purchasing Manager (sheila.lucero@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a quote.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado Department of Corrections.

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TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction B. Background, Overview and Goals C. Anticipated Term D. Schedule of Activities E. Procurement Point of Contact F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements B. Insurance Requirements C. Background D. Mandatory Site Visit

3. SCOPE OF WORK/SPECIFICATIONS

A. Lease Agreement…………………………………………………………………………………………………….6 B. Offeror's Responsiblities………………………………………………………………………………………….6 C. Offeror's Employment Resposiblities……………………………………………………………………….9 D. Training Requirements………………………………………………………………………………………….11 E. CDOC/CCi Responsiblities…………………………………………………………………………………….13

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions B. Timeliness of Quote Submission C. Quote Format and Content D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01) B. Negotiations C. Single Quote D. Notice of Award E. Documents After Award

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ATTACHMENTS:

1. Exhibit A – Vendor DQ Checklist

2. Exhibit B – Required Vendor Information

3. Exhibit C – W-9 Request for Taxpayer ID Number

4. Exhibit D – Vendor Disclosure Statement

5. Exhibit E – Personal Service Contract Template

6. Exhibit F – General Administrative Information

7. Exhibit G – Lease Agreement

8. Attachment A – Insurance Requirements

9. Attachment B – HIPAA Business Assoc Addendum

10. Attachment C – Prison Rape Elimination ACT

11. Attachment D – Consent to Search

12. Attachment E – AR 200-02 Inmate Banking

13. Attachment F – AR 300-23 Internal/External Offender Work Crews

14. Attachment G – AR 450-07 Offender Wages Deduction Agreement

15. Attachment H – AR 900-01 Volunteer Programs

16. Attachment I – AR 1150-14 Background Investigations

17. Attachment J – AR 1500-01 Department Training System

18. Attachment K – AR 1500-03 Facility/Office Orientation Program

19. Attachment L – AR 300-09 Tool Control

20. Attachment M – AR 1550-01 Safety Program

21. Attachment N – AR 300-55 Offender Movement Schedule

22. Attachment O – AR 300-27 Access and Control

23. Attachment P – AR 150-01 Code of Penal Discipline

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections, Division of

Correctional Industries is issuing this Documented Quote for Manufacturing Space –

CCi, to provide employment to incarcerated adults.

B. Background, Overview and Goals All information contained within this DQ, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this DQ.

C. Anticipated Term

i. The anticipated term of the Contract resulting from the award of this solicitation is will be for one (1) year with the option to renew.

ii. If a Contract is issued for this solicitation, the contract may be renewed for up for four

(4) additional one (1) year periods at the sole discretion of the CDOC. The total duration of the Contract, from the start date until termination, and including all options, is not anticipated to exceed five (5) years.

iii. The CDOC may within its sole discretion, choose to not exercise any option or extension term in the Contract.

iv. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS and bidnetdirect.com//cdoc is July 2, 2025.

b. Mandatory Site Visit – see section 2.D.i, July 17, 2025 at 10:00am MST.

c. Written inquiries must be submitted through bidnetdirect.com//cdoc by July 21, 2025 at 2:00pm.

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d. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS and bidnetdirect.com//cdoc is July 25, 2025.

e. All quotes must be submitted in the method described below no later than July

31, 2025 by 4:00pm.

f. The estimated date for award selection and notification is August 7, 2025.

g. The desired Contract start date is October 1, 2025.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Sheila Lucero, Purchasing

Manager, who may be reached via email at sheila.lucero@state.co.us, or phone at

719-458-7186.

F. Respondent Inquiries

i. Respondents may submit written inquires via bidnetdirect.com//cdoc concerning this solicitation to obtain clarifications.

ii. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

iii. All Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iv. List each question separately.

v. Responses to Respondent inquires will be published on Colorado VSS and

Bidnetdirect.com//cdoc collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the

Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for

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Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the

Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract included in this solicitation as Exhibit E, prior to execution of the

Contract.

C. Background

i. The Colorado Department of Corrections (CDOC), Colorado Correctional Industries

(CCi) is seeking to expand work opportunities through the CCi’s Private Industries

Program by collaborating with Employers who are interested in providing employment to incarcerated adults within the walls of the State’s correctional facilities.

ii. Arkansas Valley Correctional Facility has a manufacturing space that is approximately

18,000sq ft, on the main floor, and approximately 3,000sq ft of mezzanine space accessible by stairs and/or forklift. Water is accessible within the facility; however, the selected offeror will not be permitted to utilize water in their manufacturing operations.

The awarded offeror will be responsible for any additional utilities or other construction required for their manufacturing operations.

D. Mandatory Site Visit

i. Site Visit Schedule: June 27, 2025 at 10:00am MST. Vendor interested in submitting a proposal on this solicitation must attend this mandatory site to view the location. Only offerors that attend this site visit will be considered of award.

Location: Arkansas Valley Correctional Facility 12750 CO Hwy 96 at County Lane #13 Ordway, CO 81063

ii. Please contact David Bergman at david.bergman@state.co.us or Chris Brown at chrism.brown@state.co.us by email before 12:00pm, on Wednesday June 25, 2025 to be added to the Facility Access List. A Consent to Search Form Attachment C, must

Documented Quote 2026000001 Page 6 of 16 be filled out and submitted to contact staff members listed above for background checks prior to the Mandatory Site Visit.

3. SCOPE OF WORK/SPECIFICATIONS

A. Lease Agreement

i. Colorado Correctional Industries will enter into a formal contract with the Awarded

Offeror. The contract will cover the building size, custody control, department responsibilities, conditions related to the employment of offenders/inmates, in compliance with the Private Industries Enhancement Certification Program (PIECP).

ii. Building

a. The building has concrete floors and walls.

b. Two (2) dock doors, and an outdoor loading dock.

c. Has electricity service.

d. The building has two (2) office spaces, and restroom facilities.

e. The awarded offeror will be required to enter into a formal lease agreement with the State of Colorado, Office of the State Architect, Real Estate Programs, as per

Exhibit G – Lease Agreement.

f. Price per square footage will be determined by CCi based on fair market value of the area.

g. All improvements to the building will be considered CCi’s property and cannot be removed once installed.

h. All alterations to the building will have to be reviewed and accepted by CDOC’s

Facility Management Services (FMS) and follow all state building codes, and must be approved prior to starting any alternations or construction.

B. Offeror’s Responsibilities

i. Offeror will be responsible for internal building improvements and maintenance of any external yard space needed for manufacturing.

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a. Exterior yards can be arranged outside the facility based on the Offeror’s requirements, while still remaining on State grounds to improve and maintain security measures.

ii. Offeror will be responsible for installing and maintaining manufacturing equipment and tools necessary for the successful operation of the Offeror’s Educational or

Training program.

iii. The Offeror will be accountable for all utility costs related to the building they occupy under the Private Industries Program.

iv. Any companies and out-side workers used by the Awarded Offeror to upgrade or retrofit the building, will be required to pass a CDOC background check, prior to entering the facility grounds.

v. The programs/operations conducted by the offeror must avoid displacing employed workers; they should engage skills, crafts, or trades that have an abundance of available working positions throughout the state and they should not substantially impair existing contracts.

vi. Prior to business startup, Offeror together with CDOC, will consult with organized labor and local private industries to determine a program that will provide skills and training of the participating offenders and avoid displacing already employed workers.

vii. If an offeror’s program utilizes a production processes, it will be required to comply with all National Environmental Policy Act (NEPS) requirements.

viii. The Offeror is obligated to obtain and maintain OSHA Standards for the length of the

Contract, except in cases where the Offeror's company is exempt. The kinds of companies that are exempt from following OSHA guidelines are:

a. Companies providing domestic services.

b. Farms that only employ immediate family members.

c. Businesses covered under other federal regulations, such as mining and nuclear power companies.

d. Companies that are not conducting interstate commerce.

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e. State of Federal agencies.

f. Churches

g. Self-employed people.

ix. All Offeror’s employees will be required to fill out Attachment D – Consent to Search

Authorization and Registration, and complete a CDOC background check prior to entering the facility as outlined in Attachment O – Access and Control.

x. Employees of the Offeror must sign in and out of the facility using the Facility Access

Log (AR form 300-27A) available at the main entrance, ensuring that the facility maintains accurate accountability in the event of an emergency.

xi. If Offeror’s employees require the use of a cell phone for business needs, they will be required to utilize screen locks, and must maintain possession of the phone at all times.

· Main entry staff will account for all cell phones entering and exiting the facility.

· All SD cards being brought in for business needs must be encrypted.

a. The Offeror must notify the Custody Control Manager of the facility or their appointed designee no less than 24 hours before any shipments are scheduled to enter or exit the facility. This notification should include a manifest and driver information to ensure that proper vehicle checks and access/exit can be performed.

· This information will then be forwarded to the Dock Officer.

b. All shipments leaving the facility are required to stay in a designated area within the Sally Port until the next scheduled facility count is finalized (potentially two counts). After the count has been cleared and the vehicle has undergone inspection, it will receive authorization to exit the facility.

c. Vehicles that leave the facility after delivering to the Offeror will be allowed to exit once they have been inspected, as long as they have not picked up any outgoing goods from the Offeror.

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d. The Offeror’s employees will be required to adhere to AR 300-09 Tool Control

Attachment L and AR 300-08 Key Control (restricted items/tools can be reviewed in the presence of authorized CDOC Staff). Offeror will be required to work with the facility Tool Control Officer to establish tools utilized, location, shadowing, replacement and accountability.

· The Tool Control Officer will be required to keep an inventory of all tools used for the manufacturing process, that the Offeror proposes.

· The Tool Control Officer will be the point of contact for any tool problems that may arise such as lost tools, broken tools, replaced tools, new tools needed, or for tools no longer used that can be removed from the tool inventory list.

· The Tool Control Officer is required to conduct a quarterly physical inventory of each Offeror’s tools.

e. The Offeror will be required to work with the Life Safety Officer to review any chemicals needed and used within the proposed business. All chemicals used or needed must be listed on the facilities Material Safety Data Sheet (MSDS).

· The MSDS log must be made available for all employees and Correctional

Staff at all times.

f. The Offeror will be required to provide with their submitted proposal documentation of financial responsibility, financial stability, and sufficient financial resources to provide the services requested in this Documented Quote.

· Offeror is required to provide an audited financial statement for the most recently concluded fiscal year, along with the statements for the two (2) preceding fiscal years, resulting in a total of three (3) fiscal years of financial statements.

· If audited, when financial reports are not available, the may submit financial statements reviewed by a Certified Public Accountant (CPA), or the Offeror may submit annual balance sheets and income statements prepared by a Certified Public Accountant.

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· The Offeror will provide these requested documents at no cost to CDOC.

C. Offeror’s Employment Obligations

i. The offender/inmate to Offeror employee ratio for Private Industries Program workers will be determined by the Appointing Authority, and will follow the AR

300-23 Internal Work Crews Attachment F inmate to staff ration of 20-1.

ii. The Offeror will manage the hiring process from the pool of eligible offenders/inmates, along with overseeing the firing, training, supervision, and compensation of the employed inmates.

· CDOC reserves the right to rescind an inmate’s eligibility at any without notice.

iii. The Offeror and CDOC will confirm that all inmates employed by the Offeror read and understand AR 1550-01 Safety Program (Attachment J). The offenders/inmates will be required to read and sign AR 1550-01B, Offender

Safety, Personal Protective Equipment, and Hazardous Materials Verification form, prior to being allowed to work within direct staff supervision.

iv. The Offeror will be required to develop documented training and orientation for employed inmates, which must be approved by CDOC.

v. Offeror will be required to pay hired inmates a prevailing wage.

· The prevailing wage shall not be lower than that for comparable work in the local area where the work is carried out.

vi. Offeror will be required to pay overtime to any offender/inmate that has worked in excess of 40 hours per week, at one and half times their pay or the prevailing wage.

vii. Offeror will be required to provide offenders/inmates with benefits comparable to those made available by Federal or State Government to private sector employees, such as Social Security, and Worker’s Compensation.

viii. The Offeror will provide one (1) lump sum payment each pay period to the business office for all offenders/inmates who are employed by the Offeror.

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· The Offeror will provide a list of each employed offender’s/inmate’s net pay/compensation based on hours worked, to the business office in order for the business office to process each offender’s/inmate’s pay.

· Offender’s/Inmate’s pay will be processed through CDOC Inmate Bank.

Pay or compensation of any kind cannot be given directly to offender/inmate workers.

ix. Offeror will be required to provide a work schedule to the AVCF Administrative

Services Captain monthly as per AR 300-55.

· The Offeror’s schedules will be made available in the unit's control room, master control, and checkpoint. Offenders/Inmates who are scheduled to work must check in with the control room staff of the unit.

· The staff in the unit control room will ensure that the offenders/inmates checking in are included on the schedule before allowing them to leave the unit. Once confirmed, these inmates will be processed in and out of the checkpoint area. The checkpoint security personnel will also verify that the inmates reporting for work are on the schedule prior to their processing.

D. Training Requirements

i. After the Offeror’s Employees background checks have been cleared, the

Offeror’s employees will be required to complete the CDOC training.

· Refusal to participate in any portion of the background process will disqualify the Offeror’s employees from being able to enter or come onto

CDOC facilities/grounds.

· The CDOC will conduct criminal background records checks at a minimum of every five (5) years for current contractors whom may have contact with inmates.

ii. Offeror’s employees will be issued a Part-Time Contract/Temp ID card as outlined in Attachment J - AR 1500-01 Department Training System.

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iii. All volunteers and contractors who have contact with offenders/inmates will receive basic volunteer training as well as facility specific orientation regarding their responsibilities under the CDOC’s sexual abuse and sexual harassment prevention, detection, and response policies and procedures.

· All volunteers and contactors who have contact will inmates will be notified of the agency’s zero-tolerance policy regarding sexual abuse and sexual harassment and will be given information on how to report such incidents.

· Facility specific orientation will be required prior to providing services at

AVCF and will need to be completed within ninety (90) days after successfully completing Basic Volunteer Training.

· Volunteers and contractors will be required to complete facility specific orientation for each facility where they will be providing service.

iv. Facility Specific Orientation Packets will be distributed to each of the Offeror’s employees on the day the report for orientation and will include the following:

· Cover Page

· CDOC Mission, Vision, and Value Statement, which will include the facility specific mission and vision statement.

· A welcome letter from the appointing authority which stated the philosophy, purpose, and goals of the facility.

· Facility phone roster.

· Facility radio call signs.

· Facility Inmate movement schedule.

· Wardens Declaration of Contraband.

· Physical plant and inmate population information.

· Facility specific information and documents.

· Emergency contact information form.

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· Orientation checklist form.

· Orientation certification form.

v. The level and type of training provided to volunteers and contractors will be based on the services they provide and the level of contact with offenders/inmates.

· Please refer to the following attachments: Attachment J – AR 1500-01

Department Training System, Attachment K – AR 1500-3

Facility/Office Orientation Program, Attachment H – AR 900-1

Volunteer Program, and Attachment I – AR 1150-14 Background

Investigations.

vi. Any deviations from this process will require CDOC approval.

vii. There may be times when an incident will prevent AVCF from allowing inmates to report to work.

· In the event of a lockdown or pre-planned event, the facility will send out an operations plan and will look at the feasibility of sharing this information with the Offeror.

· Offeror will knowledge that AVCF is a prison and unpredictable environment. There may be times when a notification will be given with little advance warning, necessitating an immediate halt to work.

E. CDOC/CCi Responsibilities

a. CDOC will provide the space for programs administered by the Offeror at AVCF between the hours of 8:00am and 5:00pm, Monday through Friday for delivery and deployment of products.

· Offeror will submit proposed hours of operation to the appointing authority for approval.

· Any special operation hours/days outside the initial approved hours/days of operation must be submitted to the CDOC five (5) days in advance for approval.

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b. CDOC will have no major role in industry operations, CDOC will not direct production, and will exercise minimum control over inmate labor performance.

· These functions will be provided by the Offeror.

c. CDOC security staff will be required to conduct frequent unannounced rounds throughout the day, but will not provide security supervision or monitoring during business operations.

d. CDOC will maintain a pool of qualified offenders/inmates to be identified as potential candidates for the Private Industries Program.

· Based on Offeror’s needs, part-time employees may be identified to work

“as-needed” to fill in employee shortages.

e. CDOC will provide required training and orientation to Offeror’s employees through the Colorado Training Academy, at the expense of the Offeror.

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

i. Respondents shall submit Quotes via bidnetdirect.com//cdoc. The Quote submission should include the subject line “Quote submission from (Insert Respondent Name) for

DQ 2026000001, Manufacturing Space – CCI.

ii. No other electronic submission methods or hard copy submittals will be accepted.

B. Timeliness of Quote Submission

i. A Quote received after the submission deadline will not be opened and will be rejected as a late response, unless otherwise permitted by the procurement official.

ii. Responsibility for ensuring that an Offerors quote is received on time rests with the

Respondent.

C. Quote Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

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ii. Quotes must follow the format outlined with electronic copies of each document provided as instructed. Quote sections should be tabbed, clearly identifiable, and contain the response to the information requested in sections 2 and 3 of this DQ.

iii. Please verify all information listed below is filled out, signed, and is attached with your

Quote.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Vendor Disclosure Statement

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Contract.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. The CDOC may at its sole discretion elect to include a provision in the State Contract that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Contract if a contract is awarded from this solicitation. Any price increases must be agreed upon between CDOC and the awarded vendor.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Contract will be awarded to the responsible

Respondent whose acceptable Quote is determined to be the most advantageous to the

State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

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Procurement Rule R-24-103-204-01(d).

C. Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award A notice of the intent to award will be announced on Colorado VSS and bidnetdirect.com//cdoc.

E. Documents After Award Prior to Contract execution, the awarded Respondent must provide the State with proof of

Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Contract.