ATTACHMENT L Instructions to Offerors.pdf

FA248623RA001 - Attachment L Instructions to Offerors

Attachment L Instructions to Offerors

Instructions to Offerors and Instructions for Preparation of Proposals

1.0. Overview

This solicitation is issued for the acquisition of a single award indefinite-delivery indefinite-quantity (IDIQ) contract. The service provider shall provide personnel, equipment, tools, materials, vehicles, supervision, logistics, training, technical support, and other items and services (except those items and services specifically identified as government furnished) necessary to manage and perform the services of this contract. The service provider shall provide Aerospace Ground Equipment (AGE) maintenance, and support tasks and functions specified within the Performance Work Statement (PWS) for the 96th Test Wing (96 TW) and its associated tenant units. The IDIQ will have a five (5) year ordering period with options for an additional two-year ordering period.

1.1 General Instructions

a. To assure timely and equitable evaluation of proposals, Offerors shall comply with all instructions within Section L and all solicitation submission requirements, including submission requirements within the terms and conditions and representations and certifications. Proposals shall consist of four (4) separate Volumes: Volume I – Technical Capability, Volume II – Cost/Price, Volume III – Past Performance, Volume IV – Contract Documentation. Failure to meet a requirement may result in a proposal being ineligible for award.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of the Offeror’s capabilities and will base its evaluation on the information presented in the Offeror’s proposal.

c. The Offeror shall not submit elaborate brochures or documentation, binding, detailed artwork, and other embellishments.

d. Section A of the solicitation specifies the proposal acceptance period. The Offeror shall make a clear statement in Section A and in the Contract Documentation Volume that the proposal is valid for a minimum of 180 days from receipt by the Government.

e. Proposals are due no later than 30 November 2022, 1300, Central Time. All proposals will be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) website. Offerors shall submit their proposals via PIEE at https://piee.eb.mil/.

After submission of the proposal offerors are encouraged to send a separate email to the below recipient and request a confirmation that your proposal was received. Email to ronald.wilson.22@us.af.mil

Late submittal will be handled in accordance with (IAW) FAR 15.208.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

g. Proposals shall not include any classified information.

h. Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

1.2 General Information:

https://wawf.eb.mil/ https://piee.eb.mil/ mailto:ronald.wilson.22@us.af.mil

1.2.1 Point of Contact

The Contracting Officer (CO), Ronald Wilson, email: ronald.wilson.22@us.af.mil and is the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO.

1.2.2 Debriefings

The CO will notify the Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing. Offerors excluded from the competitive range are entitled to no more than one debriefing. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.2.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as remedies the Offeror is asking the CO to consider as relating to the omission or error.

1.2.4 Discussions

The Government reserves the right to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint. If the CO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to Evaluation Notices (ENs), and Final Proposal Revisions (FPRs) will be considered in making the source selection decision.

1.2.5 Electronic Reference Documents

Documents for this solicitation are available on the Sam.gov website at http://www.sam.gov. Offerors should subscribe for real-time e-mail notifications when information has been posted to the website related to this solicitation.

1.2.6 Communications

The CO will control all exchanges of source selection information between the Government and Offerors.

Exchanges with industry may be written and will be transmitted via encrypted e-mail. Oral communication via telephonic or face-to-face meetings may also occur.

1.2.7 Adequate Price Competition

The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition does not exist, Offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the Cost/Price. This solicitation includes DFARS provision 252.215-7008, Only One Offer.

1.3 Organization/Page Limits:

The Offeror shall prepare the proposal in accordance with the Proposal Organization Table (Table L1 below). The titles and contents of the Volumes shall be consistent with the Volume Titles and Page Limits specified in Table L1.

Table L1 Proposal Organization

Volume Volume Title Page Limit I Technical

Capability

30*

II Cost/Price

No Limit ***

III Past Performance

4 Pages per Information Sheet **

(Attachment L2) IV Contract

Documentation

No Limit

* A maximum of two (2) 11” x 17” formatted pages may be included. In addition, cover page, table of contents, the Cross Reference Matrix (Attachment L5), list(s) of tables, drawings and illustrations, blank pages, and divider tabs are excluded from the page count. The General Manager resume must not exceed two pages in portrait format, 8.5 by 11 inch pages. The resume may be single spaced. The Strike Plan, Quality Control Plan an Mission Essential Contractor Services Plan do not count against the page limitations.

** Page count excludes completed Subcontractor/Teaming Partner Consent Forms (Attachment L1) and client authorization letters.

*** Offerors are encouraged to limit Cost/Price Proposal pages unless the Offeror determines this limitation would preclude compliance with the cost proposal instructions of the Request for Proposal (RFP). The maximum of two 11” x 17” formatted pages does not apply to the Cost Volume. NOTE: Offerors are cautioned that submission of more data than required by the cost proposal instructions, Public Law, and/or FAR may hinder the evaluation of the cost proposal.

1.3.1 Page Limitations

Page limitations are maximums. Those pages in excess of the limit will be removed starting from the back of the proposal Volume and will be removed by the CO to ensure that they are not evaluated. As this submission will be electronic, pages must be formatted as if they will be printed. A page is defined as each face of a sheet of paper containing information. All pages count towards the maximum page limitation except the cover pages, tables of contents, tabs/dividers, blank pages, glossaries, list of tables and drawings, acronym list, and cross reference matrix.

If ENs are required, each EN will specify the page limitation for the Offeror’s EN response.

1.3.2 Page Size and Format

The text size shall be written in no less than 12-point font, font shall be Times New Roman, character spacing shall be Microsoft Word default settings as “normal,” and margins shall be no less than one (1) inch on all sides. The font size requirement is not mandatory for substantiating documents that fall out of this range. The font size requirement for all tables, charts, graphs and foldouts shall be written in no less than 12-point font, font shall be Times New Roman, and character spacing shall be Microsoft Word default settings as “normal”. These page format restrictions shall also apply to EN responses.

Offerors shall not alter the format or page size of Government provided forms that call for Offeror responses on the forms themselves, unless the instructions below allow tailoring (e.g. the Section L attachments). Offeror’s responses submitted on Government-provided forms are not otherwise subject to these restrictions.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and legible. 11” x 17” formatted pages may only be used for large tables, charts, graphs, diagrams and schematics; they shall not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than eight (8) point.

1.3.3 Cross-Referencing

The offeror shall fill out the cross-reference matrix at Attachment L5 indicating where in its proposal the information can be found. The cross-reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements documents (Performance-Based Work Statement, the Contract Data Requirements List (CDRL), Section L (Instructions to Offerors), and Section M (Evaluation Basis for Award). The cross-reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

Offerors shall write each Volume on a stand-alone basis, meaning the Government must be able to evaluate each Volume without having to cross reference to other Volumes of the proposal. Information required for proposal evaluation which is not found in its designated Volume will be assumed to have been omitted from the proposal.

Cross referencing within a proposal Volume is permitted where its use would conserve space without impairing clarity.

1.3.4 Indexing

Each Volume shall contain a more detailed table of contents to delineate the subparagraphs within that Volume.

Indexing shall be used to identify sections.

1.3.5 Glossary of Abbreviations and Acronyms

Each Volume shall contain a glossary of all abbreviations and acronyms used within the Volume. Glossaries do not count against any page limitation.

1.3.6 Labeling and Page Numbering

Each Volume file shall be named so that clearly identifies the Volume number, title, solicitation identification and the Offeror’s name. Electronic file names shall be formatted as follows

FA2486-23-R-A001_Company Name_Vol X_X of X** (**Number of Files in the Volume)

The Offeror shall apply all appropriate markings including those outlined in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. The Offeror shall also electronically sign the model contract within Volume IV. The signed model contract becomes the official contract copy if the Offeror receives the contract award. Pages in each Volume must be numbered sequentially and consecutively. The cover page, table of contents, lists(s) of tables and drawings, blank pages, and cross-reference matrix are excluded from the page count.

1.3.7 Electronic Format

Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The Offeror shall submit Volume I in Microsoft Word (*.docx) and/or searchable .pdf format. Submit Volume II in Microsoft Word (*.docx) and/or Microsoft Excel (*.xlsx) with traceable formulas where applicable, and/or searchable *.pdf format. Submit Volume III Microsoft Word (*.docx) and/or searchable .pdf format. Submit Volume IV in Microsoft Word (*.docx) and/or searchable .pdf format.

Do not embed files into the proposal documents. Embedded files will not be evaluated.

2.0 VOLUME I – TECHNICAL CAPABILITY - Limited to no more than 30 pages.

2.1 General

The Offeror’s Technical Capability Volume shall conform to this subsection and provide sufficiently detailed responses to each of the subsection’s focus areas. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Legibility, clarity, and coherence are very important.

2.2 Format

The Technical Capability proposal shall, at a minimum, contain the information specified below IAW the following general outline:

a. Table of Contents

b. List(s) of tables and drawings

c. Glossary

d. Cross Reference Matrix

e. Short Introduction and Summary

f. Subfactor 1: Management of Personnel

g. Subfactor 2: Quality Control

2.3 Short Introduction and Summary

This proposal section shall contain an overview of the Offeror’s general approach to performing the PWS requirements.

2.4 Subfactor 1: Management of Personnel

(1) This proposal section shall provide the Offeror’s technical approach to performing the AGE maintenance requirements. This proposal section shall provide the Offeror’s ability to manage a qualified and capable workforce that can accomplish the entire scope, technical complexity and magnitude of AGE maintenance programs in accordance with the PWS. At a minimum the Offeror shall provide:

a. An organizational structure to include the reporting chain for daily operations and mission events. Include an organizational chart identifying key personnel positions, to include a resume for the General Manager.

Provide a matrix showing proposed manning by shift outlining the number of personnel per shift for each shop for day to day operations.

b. A training plan that ensures all employees are trained to perform the tasks outlined in the PWS,

c. Submit a plan to fill all key and essential personnel billets by the performance start date

d. Submit a plan that provides for employees’ proof of qualifications/certifications.

e. Strike Plan. Will be incorporated into the resultant contract at Section J. The Strike Plan shall detail how the Offeror will mitigate labor force strike, and how the Offeror will ensure continued performance in the event of a labor force strike.

f. Contingency Plan. Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed.

2.5 Subfactor 2: Quality Control (QCP) Plan

(1) Offerors shall provide a Quality Control Plan (QCP) IAW PWS Section 15. At a minimum, the QCP shall contain the following:

a. Submit a plan that provides for a detailed level of dedicated inspectors experienced in AGE maintenance services consistent with the services required within the PWS.

b. Inspectors shall possess, at a minimum, formal experience with on/off equipment AGE maintenance.

c. Submit a plan that provides for experienced and qualified inspectors to be available during all normal hours of operation.

d. The plan should outline how the offeror intends to implement and sustain the Self-Inspection Program.

e. Submit a plan to conduct root cause analysis process for corrective actions on findings by QC and/or the government and how the proposed fixes will be developed and implemented to ensure no repeat occurrences.

2.6 Subfactor 3 Mission Essential Contractor Services Plan

(1) Offerors shall provide a Mission Essential Contractor Services Plan in accordance with DFARS Provision 252.237-7024, Notice of Continuation of Essential Contractor Services.

Note: The Strike Plan, Contingency Plan, QCP and Mission Essential Contractor Services Plan will be incorporated into the resultant contract at Section J. They will not count against page limits within the proposal.

3.0 VOLUME II – COST/PRICE PROPOSAL

3.1 General Instructions:

3.1.1 The Offeror’s Cost/Price proposal shall fully and clearly demonstrate reasonableness, balanced pricing as well as document the Total Proposed Amount (TPA). The TPA will be the total of the prices/costs in Attachment L8, Task Order Pricing Schedule, of the solicitation. The Offeror shall provide hourly rates for each position/functional area. The Offeror shall input the hourly rate into Attachment L7 for each Labor Category.

These hourly rates will be incorporated into the final contract and used for all future task orders and negotiations and or changes. These hourly rates along with the pricing for each fiscal year will be incorporated into the contract on Attachment 4, Task Order Pricing Schedule.

To facilitate the evaluation of proposal information as outlined in Section M of this solicitation, information may be obtained from other sources including, but not limited to, Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), U.S. Department of Labor, Global Insight Indices and any other resource available to the Government.

3.1.2 Reasonableness

This section is to assist you in submitting other than certified cost or pricing data that are required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements are mandatory and failure to comply may result in rejection of your proposal. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

3.1.3 Materially Unbalanced Pricing

Materially unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Materially unbalanced pricing exists when, despite an acceptable TPA, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. Offerors should explain significant fluctuations between offered rates in the same labor categories over various years.

3.1.4 Cost/Price Information

Data beyond that required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support their cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price Volume.

Under no circumstances shall this data and documentation be included elsewhere in the proposal.

3.1.5 Rounding

All calculated monetary amounts provided shall be rounded to the nearest cent. All Fully Burdened Labor Rates (FBLRs) shall be rounded to the nearest cent.

3.2 Volume Organization

The Cost/Price Volume shall consist of the following sections:

SECTION 1 - Table of Contents; summary descriptions of estimating, purchasing, and accounting systems;

changes to estimating, and accounting practices.

SECTION 2 - Cost or pricing information and supporting data, to include estimating methodology.

SECTION 3 - Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), base support and inflation rate summary. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price Volume, if any. Provide complete rationale for any exceptions.

3.3 Estimating System

Provide a summary description of your standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.).

Also, identify any deviations from your standard estimating procedures in preparing this proposal Volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

3.4 Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

3.5 Accounting System

Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal. Any proposal that doesn’t contain an approved accounting system will be deemed unawardable.

3.6 Labor Hours

If labor hours have been estimated based upon other than past experience, provide detailed rationale on how they have been estimated.

3.7 Labor Category Skill Mix

Attachment L7 (Cost Format D) includes a “Government Estimated Staffing Matrix” that includes labor categories and estimated number of hours the Government has estimated needed to perform the PWS. The Offeror can propose the “Government Estimated Staffing Matrix” or provide an alternate solution to staffing. If an alternate solution to staffing is provided, then explain how the proposed labor category/skill mix has been derived.

3.8 Cost Build Up For Fully Burdened Labor Rates (FBLRs).

The Offeror will provide cost/price summary build up information for all labor rates using the sample cost formats in "Cost Formats A through C," Attachment L6. The sequence of calculations presented within Cost Formats A through C will be used by the Offeror to develop the Offeror’s FBLRs, which will subsequently be used within Solicitation Attachment L7 (Cost Format D) and for the pricing of CLIN 0001 and CLIN 0002 on Attachment L8, Task Order Pricing Schedule.

NOTE: Attachment L7 (Cost Format D) Microsoft Excel workbooks have multiple worksheets associated with each workbook.

3.8.1 Task Order Pricing

Offerors shall submit pricing for the work to be performed in Attachment 1 AGE Performance Work Statement, on Attachment L8 Task Order Price Schedule, for each year during the five-year ordering period and for each year during the two-year option ordering period.

NOTE: Attachment L8 Task Order Pricing Schedule, has multiple worksheets.

Offerors shall propose a firm-fixed price for CLIN 0001 and 1001

Offerors shall not bid/price the Material CLIN the Travel CLINs or the Data CLINs.

3.8.2 Subcontractors and Interdivisional Transfers

Submit a list of the proposed subcontractors and interdivisional transfers showing (a) the supplier, (b) description of effort, (c) type of contract, and (d) cost/price included in prime Contractor's proposal to the Government.

3.8.3 Schedule of Rates

Submit a schedule showing all proposed direct and indirect rates by Government fiscal year. This schedule is to include (but separately identify) prime Contractor, subcontractor and interdivisional rates. If subcontractor or interdivisional rates are not available to the Prime Contractor due to their proprietary nature, have these companies submit their rate information directly to the Contracting Officer referencing this solicitation number. All information must be received by the closing date and time specified in the solicitation.

3.8.4 Format for Submission of Cost/Pricing Information

The Offeror is required to submit cost/price information in support of their proposed costs/prices. All cost/price information submitted must be consistent with your approved estimating system. Cost/price information submitted must comply with the following format requirements:

(1) Data files shall be accessible by a PC-based computer running MS Windows 2003 or later.

(2) Data file shall be .XLS file format (MS-Excel 2003 or later) compatible format.

(3) Do not password protect cost/price models.

3.9 Collective Bargaining Agreement (CBA) Wage Determination

In accordance with the Department of Labor and Service Contract Labor Standards (SCLS) (formerly, Service Contract Act), it is the contractor’s responsibility to make a determination as to which categories are non-exempt.

It is not the Government‘s intent that all of the labor categories be subject to the SCLS nor does the Government intend to designate positions as either subject to or exempt from SCLS. It is the Offerors’ responsibility to incorporate appropriate increases for Wage Determination labor category rates. The current CBA is attached to this Request for Proposal.

3.10 Financial Capability Review

Offerors shall submit the address, phone number, and point of contact of their cognizant DCAA and DCMA offices. This information is necessary in order for the Government to potentially request a Financial Capability Review. Offerors with current (within one year) Financial Capability Reviews shall provide a copy with their proposal. Offerors shall have the financial resources to perform as specified on the contract.

4.0 VOLUME III – PAST PERFORMANCE

4.1 Recency and Relevancy of Past Performance Information

Offerors shall complete Attachment L2 “Past Performance Information,” on contracts and/or task orders you consider most recent and most relevant in demonstrating your ability to perform the proposed effort. Attachment L2 is limited to 4 pages per Information Sheet. Offerors shall only submit contracts for evaluation that are both recent and relevant. You may submit up to five (5) Past Performance Information sheets identifying active or completed contracts and/or task orders, either Government or commercial, for each prime, teaming partner, and/or joint venture partner (within the same division or cost center) and you may also submit up to three (3) Performance Information Sheets for each subcontractor.

Recent past performance is defined as ongoing contracts with a performance history, and contracts completed within three (3) years from the issue date of this solicitation.

Relevant Contract is a contract that meets the definitions for one of the following Relevancy Factors as set forth in Section M, Table M3:

If past performance information is submitted under an Indefinite Delivery/Indefinite Quantity (IDIQ), the Contractor must identify the delivery/task order relevant to this effort. Use one Past Performance Information

Sheet for each delivery/task order cited. Do no submit a Past Performance Information Sheet for the entire IDIQ effort. Offerors are cautioned that the Government will use data provided by each Offeror in this Volume and data obtained from other sources in the evaluation of past and present performance.

4.2 Teaming Arrangements/Joint Ventures

If the Offeror intends to submit past performance information of a teaming arrangement member or a joint venture partner, then the Offeror shall provide sufficient information to ensure Government understanding of the roles and responsibilities that each member or partner performed. Past Performance information of team members or joint venture partners shall be consistent with the proposed roles and responsibilities that each member or partner will perform.

Past performance information concerning subcontractors, teaming partners and/or joint venture partners cannot be disclosed to a private party without the consent of the subcontractor, teaming partner and/or joint venture.

Because a Prime Contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past performance information to the Prime Contractor during exchanges. In an effort to assist the Government’s Performance Confidence Evaluation Team in assessing your past performance relevancy and confidence, a sample consent letter has been provided (Attachment L1). A completed consent letter shall be submitted for each major subcontractor/teaming partner identified in your proposal. The completed consent letters shall be submitted as part of your Past Performance Information Volume.

4.3 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of two recent past efforts and this source selection. To facilitate the Government’s relevancy determination, include in this proposal Volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" shall be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

4.4 Questionnaires:

The submissions to the following sub-paragraphs do NOT count towards the page limit for the Offeror’s Past Performance Volume.

4.4.1 Questionnaire Submissions

For each Attachment L2 submission, the Government requires the Offeror to send out the Questionnaire Cover Letter and Past Performance Customer Questionnaire, (Attachments L3 & L4) to each of the Government Points of Contact. Completed questionnaires shall be submitted directly to the Government, not later than the date proposals are due.

Additional information may be obtained by the Past Performance Team by direct contact through the Contracting Officer.

While the Government may elect to consider data obtained from other sources, the burden of providing adequate, factual data to determine performance confidence rests with the Offeror. The Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals that do not contain the required information are subject to rejection by the Government.

The Offeror shall provide a summary of all prime Offeror and major subcontractor/team member performance history submissions, in columnar format, with the following information: Contractor Name, Contract Number, Performance Period, CO Name/Phone Number, Contracting Officer Representative Name/Phone Number.

Completed questionnaires that are submitted by the respondents shall not count against any page limitations established for this Volume.

Each of the Offeror’s identified Government POCs shall email the completed Past Performance Customer Questionnaire directly to the Contracting Officer ronald.wilson.22@us.af.mil. The subject of the email shall be formatted as follows:

Solicitation FA248623RA001: PPQ for [Company Name]

5.0 VOLUME IV – CONTRACT DOCUMENTATION

5.1 Solicitation Requirements, Terms and Conditions:

The purpose of this Volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror’s proposal shall include a signed copy of the Model Contract, as well as a digital copy of the Model Contract (to include clause fill-ins), Sections A through K. This includes:

5.1.1 Section A - Solicitation/Contract Form

Offerors shall complete blocks 13, 14, 15, 16, 17 and 18 of the RFP Section A, Standard Form 33. Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

5.1.2 Section B – Supplies or Services and Costs/Prices

RESERVED

5.1.3 Section I – Contract Clauses

Offerors shall complete all clause fill-ins as applicable.

5.1.4 Section K - Representations, Certifications, and other Statements of Offerors Offeror shall complete the representations, certifications, acknowledgments and statements in Section K. Section K shall be returned in its entirety. Offerors shall ensure that there online representations and certifications to include both the FAR and DFARS applicable provisions are up to date

5.1.5 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L2.

Table L2 Solicitation Exceptions

Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale

SOO, SOW, SPEC,

Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

5.2 Other Information Required

Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

5.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Identify those individuals authorized to negotiate with the Government. Additionally, please provide the name, title, and telephone number of the CEO, Division President, and/or Vice President.

5.2.2 Company Information

Provide the company/division’s street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed by any other locations(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed by each location.

SECTION L ATTACHMENTS:

1. Subcontractor/Teaming Arrangement/Joint Venture Partner Consent Letter for the Release of Past Performance Information to the Prime Contractor

2. Past Performance Information

3. Questionnaire Cover Letter

4. Past Performance Customer Questionnaire

5. Cross Reference Matrix

6. Cost Formats A through C

7. Cost Format D

8. Task Order Pricing Schedule

Table L2 Solicitation Exceptions