Attachment J01 Final Construction Document Submittal Project Manual.pdf

Santa Fe Indian Hospital

Pharmacy Renovation Project

Project #AQ19SF001

Final Construction Document

Submittal

Project Manual

Department of Health & Human Services

Indian Health Service

February 22, 2022

Attachment J01. Final Construction Documents - Specifications Solicitation Number: 75H70123R00015

SANTA FE INDIAN HOSPITAL PHARMACY RENOVATION

PROJECT # AQ19SF001

THIS SHEET IS INTENTIONALLY BLANK

SANTA FE INDIAN HOSPITAL PHARMACY RENOVATION PROJECT

PROJECT #AQ19SF001

TABLE OF CONTENTS TOC - 1

PROJECT MANUAL

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

003126 EXISTING HAZARDOUS MATERIAL INFORMATION

ASBESTOS SURVEYS AT SANTA FE UNIT, SANTA FE, NEW MEXICO

LEAD BASED PAINT INSPECTIONS AT SANTA FE UNIT, SANTA FE, NEW

MEXICO

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013516 ALTERATION PROJECT PROCEDURES

013533 INFECTION CONTROL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

DIVISION 02 - EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

028100 TRANSPORTATION AND DISPOSAL OF HAZARDOUS MATERIALS

028213.0010 ASBESTOS ABATEMENT

028313.0020 LEAD IN CONSTRUCTION

DIVISION 03 - CONCRETE

033000 CAST-IN-PLACE CONCRETE

DIVISION 04 - MASONRY

NOT USED

Provided as Attachment J01.1 FIPO

TABLE OF CONTENTS TOC - 2

DIVISION 05 – METALS

055000 METAL FABRICATIONS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061053 MISCELLANEOUS ROUGH CARPENTRY

064116 PLASTIC-LAMINATED-CLAD ARCHITECTURAL CABINETS

066400 PLASTIC PANELING

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

075423 THERMOPLASTIC-POLYOLEFIN (TPO) ROOFING

076200 SHEET METAL FLASHING AND TRIM

078443 JOINT FIRESTOPPING

079200 JOINT SEALANTS

079219 ACOUSTICAL JOINT SEALANTS

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

083113 ACCESS DOORS AND FRAMES

087100 DOOR HARDWARE

088000 GLAZING

DIVISION 09 – FINISHES

092216 NON-STRUCTURAL METAL FRAMING

092900 GYPSUM BOARD

095113 ACOUSTICAL PANEL CEILINGS

095123 ACOUSTICAL TILE CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

096519 RESILIENT TILE FLOORING

099124 INTERIOR PAINTING (MPI STANDARDS)

DIVISION 10 – SPECIALTIES

101423.16 ROOM-IDENTIFICATION PANEL SIGNAGE

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES

DIVISION 11 - EQUIPMENT

NOT USED

DIVISION 12 - FURNISHINGS

123661.16 SOLID SURFACING COUNTERTOPS

DIVISION 13 – SPECIAL CONSTRUCTION

NOT USED

DIVISION 14 – CONVEYING EQUIPMENT

NOT USED

TABLE OF CONTENTS TOC - 3

DIVISION 21 - FIRE SUPPRESSION

210517 SLEEVES AND SLEEVE SEALS FOR FIRE-SUPPRESSION PIPING

210518 ESCUTCHEONS FOR FIRE-SUPPRESSION PIPING

210523 GENERAL-DUTY VALVES FOR WATER-BASED FIRE-SUPPRESSION PIPING

210529 HANGERS AND SUPPORTS FOR FIRE-SUPPRESSION PIPING AND EQUIPMENT

210553 IDENTIFICATION FOR FIRE-SUPPRESSION PIPING AND EQUIPMENT

211313 WET-PIPE SPRINKLER SYSTEMS

DIVISION 22 – PLUMBING

220100 PLUMBING GENERAL PROVISIONS

220516 EXPANSION FITTINGS AND LOOPS FOR PLUMBING PIPING

220517 SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

220518 ESCUTCHEONS FOR PLUMBING PIPING

220523.12 BALL VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

221113 FACILITY WATER DISTRIBUTION PIPING

221116 DOMESTIC WATER PIPING

221119 DOMESTIC WATER PIPING SPECIALTIES

221313 FACILITY SANITARY SEWERS

221316 SANITARY WASTE AND VENT PIPING

221319 SANITARY WASTE PIPING SPECIALTIES

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING

230100 MECHANICAL GENERAL PROVISIONS

230548.13 VIBRATION CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230923 DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC

233113 METAL DUCTS

DIVISION 26 – ELECTRICAL

260519 LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

260544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260573.13 SHORT-CIRCUIT STUDIES

260573.16 COORDINATION STUDIES

260573.19 ARC-FLASH HAZARD ANALYSIS

262726 WIRING DEVICES

265119 LED INTERIOR LIGHTING

265213 EMERGENCY AND EXIT LIGHTING

DIVISION 27 - COMMUNICATIONS

270526 GROUNDING AND BONDING FOR COMMUNICATIONS SYSTEMS

TABLE OF CONTENTS TOC - 4

270528 PATHWAYS FOR COMMUNICATIONS SYSTEMS

270529 HANGERS AND SUPPORTS FOR COMMUNICATIONS SYSTEMS

270544 SLEEVES AND SLEEVE SEALS FOR COMMUNICATIONS PATHWAYS AND

CABLING

270553 IDENTIFICATION FOR COMMUNICATIONS SYSTEMS

271513 COMMUNICATIONS COPPER HORIZONTAL CABLING

DIVISION 28 - ELECTRONIC SAFETY & SECURITY

281321 ADMINISTRATIVE ACCESS CONTROL SYSTEM ROUGH-IN

282300 VIDEO SURVEILLANCE

283110 FIRE DETECTION AND ALARM-ADDITION TO EXISTING

DIVISION 31 – EARTHWORK

312000 EARTH MOVING

DIVISION 32 - EXTERIOR IMPROVEMENTS

NOT USED

DIVISION 33 - UTILITIES

NOT USED

END OF TABLE OF CONTENTS

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work under Owner's separate contracts.

5. Owner-furnished/Contractor-installed (OFCI) products.

6. Contractor's use of site and premises.

7. Coordination with occupants.

8. Work restrictions.

9. Specification and Drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Santa Fe Indian Hospital Pharmacy Renovation, Project # AQ19SF001

1. Project Location: Santa Fe Indian Hospital

1700 Cerrillos Rd.

Santa Fe, NM 87505

B. Owner: Indian Health Service

Albuquerque Service Area

1. Owner's Representative: Thomas E. Dodge, COR.

Email: thomas.dodge@ihs.gov

Phone: (575) 759-3291 Ext 346

C. Architect: Rock Gap Engineering, LLC

6759 Academy Rd. NE

Albuquerque, NM 87109

1. Architect's Representative: Ian G. Schultz, AIA

Email: ians@rockgap.com

Phone: (505) 344-2366

*Bidders ARE NOT to contact any person or firm listed on these documents. ONLY the Contracting Officer shall be contacted regarding questions concerning these documents.

Attachment J01. Final Construction Documents - Specifications Solicitation Number: 75H70123R00015 mailto:thomas.dodge@ihs.gov mailto:ians@rockgap.com

SUMMARY 011000 - 2

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Relocation of the existing Security Office to a location south of the Lobby.

2. Demolition of the existing Pharmacy Department including floors, ceilings, doors and door frames (hold some doors & frames for reinstallation), casework, shelving, framed partitions, HVAC grilles, diffusers and portions of ductwork, light fixtures, lavatory and piping, electrical receptacles, wiring and conduits, special system devices, wiring and conduit, voice/data devices, wiring and conduit, and other Work indicated in the Contract

Documents.

3. Construction of new framed partitions, installation of door frames and doors, new transaction window and drawer, new ceilings, floor finishes, casework, light fixtures, HVAC ductwork, diffusers, grilles and supplemental cooling units, lavatories and piping, electrical conduits, wiring and devices, special system conduits, wiring and devices, voice/data conduits, wiring and devices, and painting.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.4 PHASED CONSTRUCTION

A. The Work shall be conducted in two phases, with each phase substantially complete as indicated.

1. Phase 1 – The Owner will remove all pharmacy equipment and furnishings to a temporary location for pharmacy operations. Contractor removal and reinstallation of some pharmacy equipment is indicated in the demolition and new work plans. Contractor shall protect and store those items until installed at the new locations indicated.

Contractor shall be responsible for repair or replacement of items damaged or lost by the

Contractor or his subcontractor’s, at no cost to the Owner.

2. Phase 2 -- Preparation for Relocation of the Security Office: The Contractor shall complete the work in room N-12 described within the construction documents. Once this work is completed, the Owner will move the Security Office furniture and equipment into room N-12.

a. Commencement of Construction:

1) Notice to Proceed: Work of this phase shall commence within fourteen (14) days after the Notice to Proceed.

b. Substantial Completion:

1) Within forty-five (45) calendar days after the Notice to Proceed.

SUMMARY 011000 - 3

3. Phase 2 -- Renovation of Pharmacy Department Area: Perform the remaining Work. The remaining Work shall be substantially complete at time of Substantial Completion of the

Work.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates, and move-out and -in dates of Owner's personnel for all phases of the Work.

1.5 OWNER-FURNISHED/CONTRACTOR-INSTALLED (OFCI) PRODUCTS

A. Owner's Responsibilities: Owner will furnish products indicated and perform the following, as applicable:

1. Provide to Contractor Owner-reviewed Product Data, Shop Drawings, and Samples.

2. Provide for delivery of Owner-furnished products to Project site.

3. Upon delivery, inspect, with Contractor present, delivered items.

a. If Owner-furnished products are damaged, defective, or missing, arrange for replacement.

4. Obtain manufacturer's inspections, service, and warranties.

5. Inform Contractor of earliest available delivery date for Owner-furnished products.

B. Contractor's Responsibilities: The Work includes the following, as applicable:

1. Designate delivery dates of Owner-furnished products in Contractor's construction schedule, utilizing Owner-furnished earliest available delivery dates.

2. Review Owner-reviewed Product Data, Shop Drawings, and Samples, noting discrepancies and other issues in providing for Owner-furnished products in the Work.

3. Receive, unload, handle, store, protect, and install Owner-furnished products.

4. Make building services connections for Owner-furnished products.

5. Protect Owner-furnished products from damage during storage, handling, and installation and prior to Substantial Completion.

6. Repair or replace Owner-furnished products damaged following receipt.

C. Owner-Furnished/Contractor-Installed (OFCI) Products:

1. Cardinal Health Pyxis C Safe.

2. ScripPro SP 200 with 12-Slot Collating Control Center.

3. Security LED Monitor.

4. LED Screen Television

1.6 CONTRACTOR'S USE OF SITE AND PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

SUMMARY 011000 - 4

B. Limits on Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits on Use of Site: Confine construction operations to as indicated on the construction drawings.

2. Driveways, Walkways, and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, visitors, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing and adjacent building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

B. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

C. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to

Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1.8 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of

8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

SUMMARY 011000 - 5

1. Notify Architect and Contracting Officer’s Representative (COR) not less than five-business days in advance of proposed utility interruptions.

2. Obtain COR’s written permission before proceeding with utility interruptions.

D. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Architect and COR not less than five-business days in advance of proposed disruptive operations.

2. Obtain COR’s written permission before proceeding with disruptive operations.

E. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances within the existing building, on Project site, and on Owner's property is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on

Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of

Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with COR and SFSU Security Supervisor.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Contracting Requirements: Indian Health Service General provisions of the Contract, including

General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

SUMMARY 011000 - 6

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form acceptable to Architect and Owner.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

SUBSTITUTION PROCEDURES 012500 - 2

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's and/or Owner’s /Action: If necessary, Architect and/or Owner will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect or Owner will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect and Owner will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, SUBSTITUTION PROCEDURES 012500 - 3

Architect and Owner will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue through Contracting Office’s Representative (COR) supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract

Sum or the Contract Time, on AIA Document G710 or form provided by the COR.

1. Work Change Proposal Requests issued by Architect through the COR are not instructions either to stop work in progress or to execute the proposed change.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect through the COR will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the

Contract Time. If necessary, the description will include supplemental or revised Drawings and

Specifications.

1. Work Change Proposal Requests issued by COR are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to Architect and

COR.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect through the COR will issue a Change Order for signatures of Owner and Contractor on AIA Document G701 or form provided by COR.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect and COR at earliest possible date, but no later than ten days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Arrange schedule of values consistent with format of AIA Document G703.

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

3. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

4. Overhead Costs: Include a total cost line item for general overhead and profit.

5. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

6. Schedule of Values Revisions: Revise the schedule of values when Change Orders or

Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and COR and paid for by

Owner.

PAYMENT PROCEDURES 012900 - 2

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: The Contracting Officer will provide no later than at the pre-construction meeting.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect and COR will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Refer to contract documents.

F. Waivers of Mechanic's Lien: Comply with payment procedures from the ID/IQ Base Contract Order.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Sustainable design action plans, including preliminary project materials cost data.

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. List of Contractor's principal consultants.

10. Copies of building permits.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

12. Initial progress report.

13. Report of preconstruction conference.

H. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. A Release of Claims form is required with submission.

PAYMENT PROCEDURES 012900 - 3

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706.

5. AIA Document G706A.

6. AIA Document G707.

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 019113 "General Commissioning Requirements" for coordinating the Work with

Owner's Commissioning Authority.

1.2 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.4 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop

Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings.

Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Architect will review coordination drawings to confirm that, in general, the

Work is being coordinated, but not for the details of the coordination, which are

Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make suitable modifications and resubmit.

1.5 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Owner name.

2. Owner's Project number.

3. Name of Architect and Contracting Officer’s Representative (COR).

4. Architect's Project number.

5. Date.

6. Name of Contractor.

7. RFI number, numbered sequentially.

8. RFI subject.

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716 or form provided by Owner.

D. Architect's and COR Action: Architect and COR will review each RFI, determine action required, and respond. Allow ten days for Architect's response for each RFI. RFIs received by

Architect or COR after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's and COR action may include a request for additional information, in which case Architect's and COR time for response will date from time of receipt by Architect or

COR of additional information.

3. Architect's and COR action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to

Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect and COR in writing within seven days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect and COR.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's and COR response was received.

F. On receipt of Architect's and COR action, update the RFI log and immediately distribute the

RFI response to affected parties. Review response and notify Architect and COR within three days if Contractor disagrees with response.

1.6 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Architect's Data Files Not Available: Architect will not provide Architect's CAD drawing digital data files for Contractor's use during construction.

B. PDF Document Preparation: Where PDFs are required to be submitted to Architect and COR, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

B. Preconstruction Conference: COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, COR, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with

Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Procedures for processing field decisions and Change Orders.

h. Procedures for RFIs.

i. Procedures for testing and inspecting.

j. Procedures for processing Applications for Payment.

k. Distribution of the Contract Documents.

l. Submittal procedures.

m. Preparation of Record Documents.

n. Use of the premises and existing building.

o. Work restrictions.

p. Working hours.

q. Owner's occupancy requirements.

r. Responsibility for temporary facilities and controls.

s. Procedures for moisture and mold control.

t. Procedures for disruptions and shutdowns.

u. Construction waste management and recycling.

v. Parking availability.

w. Office, work, and storage areas.

x. Equipment deliveries and priorities.

y. First aid.

z. Security.

aa. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other sections and when required for coordination with other construction.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise

Architect, and COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at monthly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to the COR, Hospital Administrator, Hospital Security, Pharmacy

Supervisor, and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 013100 - 7

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site use.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of Proposal Requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

E. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the…