Attachment J - Range Maintenance.pdf

SECTION J –

RANGE FACILITIES AND GROUNDS MAINTENANCE CONTRACT

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER

ANNEX 0200000

ATTACHMENT TITLE

MANAGEMENT AND ADMINISTRATION

J-0200000-01 Definitions And Acronyms- General J-0200000-02 Directives, Instructions, References J-0200000-03 Forms J-0200000-04 Government-Furnished Property, Materials, And Services J-0200000-05 Range Operations Division OIC/RSO Information Sheet J-0200000-06 Base Access Security Requirements

J-0200000-07 USMC MAXIMO

J-0200000-08 Wage Determinations J-0200000-09 Exhibit Line Item Numbers (Bid Schedule)

ANNEX 1502000

ATTACHMENT TITLE

FACILITIES INVESTMENT

J-1502000-01 Definitions And Acronyms- Technical J-1502000-02 Base Map J-1502000-03 HVAC Inventory J-1502000-04 Base Order J-1502000-05 Air Compressor Inventory

ANNEX 1503020

ATTACHMENT TITLE

PEST CONTROL

J-1503020-01 Definitions and Acronyms- Technical J-1503020-02 References and Technical Documents J-1503020-03 Integrated Pest Management Contractor Requirements J-153020-04 New Pesticide Request and Planned Pesticide Use Sheet

J-1503020-05 Common Output Level Standards J-153020-06 Frequencies for Scheduled Work

J-1503020-07 Field Management Record Form J-1503020-08 Public Health Pest Requirements J-1503020-09 Vertebrate Pest Requirements J-1503020-10 Sample New Pest Management Record

ANNEX 1503050

ATTACHMENT TITLE

GROUNDS MAINTENANCE AND LANDSCAPING

J-1503050-01 Definitions and Acronyms - Technical J-1503050-02 Inventory of Operations and Training Ranges J-1503050-03 Operations and Training Range Maps J-1503050-04 Categorical Exclusion (CATX) J-1503050-05 General Maintenance and Grounds Liability Tracking Log

SECTION F Deliveries or Performance

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS - GENERAL

Acronym Title ACO Administrative Contracting Officer BW Biweekly CDR Contract Discrepancy Report CIA Controlled Industrial Area CMMS Computerized Maintenance Management System COR Condition of Readiness DBH Diameter at Breast Height DoD Department of Defense DoN Department of Navy DRMO Defense Reutilization Management Office EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act FAR Federal Acquisition Regulation FFP Firm Fixed Price FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FSC Facility Support Contract GFE Government-furnished Equipment GFF Government-furnished Facilities GFM Government-furnished Materials GPWS Guide Performance Work Statements HCA Head Contracting Agency ICP Integrated Contingency Plan NON-RECURRING Indefinite Delivery Indefinite Quantity IPM Integrated Pest Management IPMIS Integrated Pest Management Information System IPMP Integrated Pest Management Plan KO Contracting Officer LAN Local Area Network M Monthly MSDS Material Safety Data Sheets NAVFAC Naval Facilities Engineering Command NMCI Navy Marine Corps Intranet NOSC Navy-On-Scene Coordinator PAP Performance Assessment Plan COR Performance Assessment Representative O&T Operation and Training PAW Performance Assessment Worksheet PEO Program Executive Officer PM Project Manager PRCSP Permit Required Confined Space Program PWS Performance Work Statement Q Quarterly QC Quality Control SC Security Clearances SM Semimonthly SCOR Senior Performance Assessment Representative TE Technical Exhibit VIQ Variation in Quantity WBS Work Breakdown Structure

ATTACHMENT J-0200000-02

DIRECTIVES, INSTRUCTIONS, REFERENCES

Reference Title P.L. 91-596 Occupational Safety and Health Act EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements OSHA 1910 General Industry Regulations NFPA 70 National Electric Code OSHA 29 CFR 1910 & 1926 General Industry; Construction http://www.osha.gov Base Order P5000J Base Regulations (a copy can be provided by the FSC office, upon request) Executive Order 12088 Prevention, Control, and Abatement of Environmental Pollution oat Federal

Installations.

Federal Aviation Regulation, Part 137

Agricultural Aircraft Operations

Public Law 91-190 National Environmental Policy Act (NEPA) Public Law 92-516 Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) as amended Public Law 93-205 Endangered Species Act Public Law 94-580 Resource Conservation and Recovery Act (RCRA) Base Order P5000.2J Base Regulations Base Order P5090.2A Compliance with Environmental Laws and Pollution Control Standards http://www.osha.gov/

ATTACHMENT 0200000-03

FORMS

The following will be provided on a disk as a separate attachment:

• Camp Pendleton Manifest Instructions

• Contractor Incident Report System

• Contractor Incident Reporting Procedure

• Contractor Production Report

• Contractor SAAR Form

• DBIDS

• FSC Contractor High Risk Activity Notification Procedures

• Integrated Pest Management Contractor Requirements

• IPM Contracts Info

• New CAC and Maximo Access Information

• RSO Information

• SPCC Plan MCB Camp Pendleton

• Spill Flow Chart

• Spill Report Form

• Transmittal Sheet

ATTACHMENT J-0200000-04

GOVERNMENT – FURNISHED PROPERTY, MATERIALS

GOVERNMENT FURNISHED FACILITIES (GFF)

Government Furnished Laydown Lot - The Government may furnish (if space is available) or make available to the Contractor an equipment storage area (A lot in the 26 Area). Should the Contractor choose to use the Government furnished lot, the Contractor shall make the designated lot ready for his/her use at no cost to the Government. The Contractor shall attach, at a minimum, a 2’ x 2’ professionally fabricated metal sign with the company name, address, and emergency contact telephone number to the chain link fence or on the portable temporary office. The Contractor shall assume full responsibility and accountability for the lot, and shall maintain the lot and facilities taking adequate precautions to prevent fire hazards, odors, and vermin. Landscape maintenance is required, i.e. weed control. Janitorial, solid waste collection, recyclable collection, and sanitary systems shall be provided by the Contractor. At the completion of the contract, all facilities shall be returned to the Government in good working condition, and the lot shall be clean of all equipment, debris and vegetation. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse by Contractor employees.

Costs to install electrical power, sanitary systems, water, and communication services to the assigned lot shall be the responsibility of the Contractor and be accomplished at no cost to the Government.

A written request to install electrical power, sanitary services, and water is required. Base maintained telephone/communications services are not provided to the Contractor, i.e. the Contractor shall obtain this service from the private sector.

Laydown Lot Requirements:

1. Contractor shall submit a written request for use of a laydown area lot to the FSC/FEAD Inspection Supervisor.

2. If a lot assignment is issued to the contractor that requires grounds maintenance and clean up, it becomes the incoming contractor’s responsibility to restore the area prior to storing materials and placing a temporary office trailer.

3. For temporary electrical connection, the contractor shall utilize a certified electrician for proper electrical distribution connection. Follow (CPR) Camp Pendleton Requirements CSI 22 00 00 for electrical meters. Before a temporary office trailer can be energized, the contractor shall submit a Temporary Power Plan (TPP) per Encl. 1.

The TPP must be approved by PWD Base Engineering Electrical, Energy Office (760) 725-0567, and FSC/FEAD Inspection Supervisor prior to energizing. The contractor will be charged the current reimbursable rate for electricity

.11 / KWH.

4. All trailers or storage containers shall meet and comply with all current and applicable safety codes. They will be painted, kept in good condition, secured, and properly anchored. Random safety inspection shall be conducted by FSC/FEAD.

5. Contractor shall provide a high security fence no less than 8’ with a lockable gate. The contractor will provide a lock at contractor’s expense. Fence shall have screen privacy slats or fabric.

6. A company sign no smaller than 24” X 24” shall be conspicuously placed on the trailer or assign lot. The sign shall identify the company’s primary point of contact to include an emergency telephone number.

7. The contractor shall maintain a lot free of weeds and debris. Unsightly and hazardous lot conditions will not be tolerated. If at any time the lot is not maintained, the contractor will be notified by the FEAD / FSC Inspection Supervisor to correct the discrepancies within three (3) working days upon notification, the contractor lot assignment will be cancelled and ordered to vacate the assigned lot.

8. All materials stored in the assigned lot shall be properly stored and stacked in an orderly manner. The lot shall not be used by the contractor for personal use.

9. The contractor shall be responsible for providing adequate sanitary conveniences for use of working personnel. Sanitary conveniences shall be removed upon completion of contract leaving the lot clean.

10. The contractor will vacate the assigned lot within ten (10) working days of contract completion.

11. The contractor’s primary point of contact email address shall be added to the group email address “Laydown Area Contractors” utilized by FSC/FEAD. The “Laydown Area Contractor” email address is used to notify 26-Area lay-down lot tenants of base wide notification.

12. Since the laydown area is located in a flood zone and susceptible to fire hazards, the contractor acknowledges the government assumes no liability for items contained in the assigned lot.

GOVERNMENT FURNISHED UTILITIES (GFU)

c. The Government may upon availability furnish the electrical and water utility services at existing outlets.

The Contractor shall provide and maintain, at its expense, the necessary service lines from existing Government utilities. The facility shall be returned to the Government in the same condition as received, allowing for customary wear and tear.

ATTACHMENT J-0200000-05

RANGE OPERATIONS DIVISION OIC/RSO INFORMATION SHEET

Provided on a disk as a separate attachment.

ATTACHMENT J-0200000-06

BASE ACCESS SECURITY REQUIREMENTS

ATTACHMENT J-0200000-07

USMC MAXIMO

PURPOSE AND OVERVIEW

The purpose of this attachment is to provide guidance on how data is to be recorded and provided by the Contractor in reporting Service Provider, Asset, Specification, and Characteristic Meter Reading Information for NAVFAC MAXIMO. This document outlines the methods that must be utilized by the Contractor and associated NAVFAC business process and procedures for how data is to be submitted.

GENERAL TYPES OF DATA

Work Order Data

Work order data includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance (as performed under the PM program or as part of IMP), and work issued as IDIQ.

Asset Data

Asset data includes the specific details necessary for proper identification and tracking of assets. Asset data must be updated for all completed work orders where an asset is repaired, replaced, installed, or otherwise affected. Specific NAVFAC MAXIMO fields required for asset data will be provided by the customer. Most asset information is already contained in the USMC MAXIMO SYSTEM. When replacing existing assets, the Contractor shall change the status of the current asset which will remove it from the maintenance plan and add the new asset.

Condition Assessment Data

Condition assessment data includes all necessary information for the accurate condition rating of all assets in support of the Infrastructure Condition Assessment Program (ICAP).

METHODS FOR DATA SUBMISSION

The Contractor shall provide work order, asset, specification, and condition assessment data using the methods as specified in Section C. Additional details are provided below for submission of data via Direct Entry and Flat File methods.

METHOD 1: Direct Data Entry

In this method a Contractor obtains authorized access as specified in Section C and directly enters data into

MAXIMO. .

All Contractors who obtain authorized access will be granted entry only within the applicable MAXIMO screens necessary to enter work order, asset, specification, and condition assessment data. Contractors are only authorized to view, edit, report or otherwise access data related to their work. Any unauthorized attempt to do otherwise may be grounds for removal of access privileges. Contractors will be assigned a specific work center code for their work and shall utilize this code for all such data entry and retrieval.

Contractor (CTR) New Combined Access Card (CAC) Process

FSC will provide names of New CTR’s requiring a CAC and the contract name to either the Training Coordinator or the Customer Service Supervisor for Facility Maintenance Division FMD).

The Training Coordinator is located in the Facilities Maintenance Division (FMD) Customer Service Section in Bldg. 2291, Rm 24 and can be reached via telephone at 760-725-4981.

The following steps must be followed for a new Contract Employee to obtain his or her CAC:

1. New CTR must create a Marine Net account in order to access required Cyber C Annual Information Assurance (IA) Training. This training is required to obtain a CAC. Marine Net requires a government sponsor. POC will be provided by FMD.

2. Once Marine Net receives confirmation of sponsorship they will activate the CTR’s Marine Net account at which time the CTR can begin their training.

3. The new CTR will then log in to Marine Net and complete the CyberC course which consists of 2 online courses (Cyber Awareness Challenge and PII). Marine Net can be accessed at the base library (Bldg 1146) or on a private computer with internet access. Once the 2 courses are complete Marine Net will auto generate the CyberC certification (3rd certificate).

4. Complete a SAAR Form, DD Form 2875, Aug 2009. If the Contracting Company does not have a copy of this form it can be obtained through FSC or the Training Coordinator. The SAAR form MUST be completed electronically (if ink is used it will be returned to the Training Coordinator).

5. Upon completion, the CTR or CTR Representative will return all three documents (SAAR, CYBER C Cert and PII Cert) electronically to the Training Coordinator.

6. The Training Coordinator will verify the accuracy of the documents and route the SAAR electronically for the appropriate signatures. Once the Training Coordinator has obtained all signatures the SAAR form will then be forwarded to Base Security so they can start the CTR’s Background Investigation. The CTR is required to provide Base Security their Social Security Number.

7. Once the background investigation is completed, Base Security will email the SAAR form back to the Training Coordinator who will do the appropriate paperwork and send a ticket to FMD’s IT Staff. FMD IT will obtain an official email address. Once obtained, electronic documentation will be emailed to the Training Coordinator.

8. Finally at this point the Training Coordinator will make contact with the CTR either via telephone or email. The Training Coordinator will request a meeting with the CTR so the CTR’s information can be entered into the CVS computer system and then the CTR will be directed to Pass and ID. They must present 2 forms of ID to obtain their

CAC.

9. Once the CTR has the CAC in hand they need to call FMD IT Personnel to determine a good time for the CTR to digitally sign their SAAR form.

ATTACHMENT J-0200000-08

EXHIBIT LINE ITEM NUMBERS (BID SCHEDULE)

ATTACHMENT J-1502000-

FACILITIES INVESTMENT

ATTACHMENT J-1502000-01

DEFINITIONS AND ACRONYMS

DEFINITION DESCRIPTION

CRANE, CATEGORY 1 Portal cranes, Hammerhead cranes, Locomotive cranes, Derricks, Floating cranes (YD), Tower cranes, Container cranes, Mobile cranes (except those indicated as category 4), including truck, cruiser, crawler, warehouse/industrial cranes, and cranes used for dragline, pile driving, clamshell, magnet, bucket work, and Aircraft crash cranes.

CRANE, CATEGORY 2 & 3 Cranes with rated capacities of 20,000 pounds or greater are category 2.

Examples are Overhead traveling cranes, Gantry cranes (rail mounted), Wall cranes, Jib cranes, Pillar cranes, Pillar jib cranes, Monorails and associated hoists, Fixed hoists, and including chain falls. Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities less than 2,000 pounds.

CRANE, CATEGORY 4 Commercial truck mounted cranes, Truck mounted articulating boom cranes, Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities of 2,000 pounds and greater. Commercial truck mounted cranes and truck mounted articulating boom cranes with OEM capacities of 2,000 pounds and greater require a licensed operator even if the cranes are down rated below 2,000 pounds capacity for administrative purposes.

EQUIPMENT, COLLATERAL Encompasses built-in and large substantially affixed equipment/property that is normally acquired and installed as part of a facility project.

EQUIPMENT, INSTALLED Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property, and is normally acquired and installed as part of a facility project. Installed equipment is normally required to make a facility useful and operable. Removing such equipment would impair the usefulness, safety, or environment of the facility or the facility restoration work required after its removal, is substantial.

EQUIPMENT, PERSONAL

PROPERTY

Personal property equipment includes all equipment other than collateral equipment. Such equipment, when acquired and used in a facility or a test apparatus, can be severed and removed aster erection or installation without substantial loss of value or damage thereto or to the premises where installed.

FACILITIES LIFE CYCLE A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

FACILITIES MAINTENANCE

MANAGEMENT

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs.

Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

INTEGRATED

MAINTENANCE PROGRAM

(IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service calls will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

LIFE-CYCLE COSTS A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

MAINTENANCE,

PREVENTIVE

Maintenance designed to increase the availability of the facilities/equipment by reducing the number of unexpected breakdowns or service interruptions.

It is any planned maintenance activity that improves equipment life and avoid any unplanned maintenance requirements.

MANAGEMENT

INFORMATION SYSTEMS-

MAINTENANCE

A computerized system that will provide sufficient information for management to evaluate differences between budgets and actual costs and evaluate performance.

REPAIR Repair is the restoration of facilities or equipment to such a condition that it may be effectively utilized for its designated purposes by overhaul, reconstruction, or replacement of constituent parts or materials which have deteriorated by action of the elements or usage, and which have not been corrected through maintenance. This term also applies to replacement of the entire unit or system if beyond economical repair. The intent of repair is to have the equipment at normal working condition.

REPAIR LIABILITY LIMIT Repair Liability Limit is a specified amount of funding provided for in the recurring portion of the ELIN’s, for the purpose of completing specified repairs, additional maintenance or other tasks related to systems and equipment.

REPLACEMENT Replacement, as a distinct work element, is confined to a program of planned replacement of a facility or its components. It may be further limited to major components such as air conditioning compressors, furnaces or hot water heaters. Replacement is performed when the equipment has reached the end of its useful life; when it no longer can perform due to degradation of its internal components and repair is no longer cost effective.

Included under the replacement would be the major rebuilding of any component, since rebuilding also restores performance.

RESTORATION Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

SUSTAINMENT Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

TROUBLE CALL Any work required to return a facility, system, equipment or component to normal working condition. Trouble calls are minor facility problem requests or requests for facilities-related work that are too small to be planned and estimated.

TROUBLE CALL CYCLE Count down starts when the customer is notified that the work has been accepted to be accomplished to the time when the work chit is turned in by the craftsmen as complete is one complete cycle period for a service call.

TROUBLE CALL,

EMERGENCY

Emergency trouble call is work to prevent immediate danger to personnel and equipment, prevent loss or damage to property, and/or preclude fulfillment of an essential activity operation or training mission.

TROUBLE CALL, SERVICE Maintenance and repair work that requires a minimal amount of planning or processing and can be accomplished in a short time, but is not of an emergent nature

WEIGHT HANDLING

EQUIPMENT (WHE)

Weight handling equipment consists of cranes (e.g., portal cranes, jib cranes), rigging gear (e.g., slings, shackles), and associated equipment (e.g., portable hoists, dynamometers). For purposes of this technical sub-annex, WHE does not include mobile or transportable truck, crawler, and railway mounted locomotive cranes covered in 1700000 BSVE.

Acronym Title BPVC Boiler and Pressure Vessel Code HVAC Heating, Ventilation, and Air Conditioning RPIE Real Property Inventory Equipment SCADA Supervisory Control And Data Acquisition SRM Sustainment, Restoration and Modernization UFC Unified Facilities Criteria UPV Unfired Pressure Vessel VTE Vertical Transportation Equipment

ATTACHMENT J-1502000-02

BASE MAP

ATTACHMENT J-1502000-03

HVAC INVENTORY

ATTACHMENT J-1502000-04

BASE ORDER

ATTACHMENT J-1502000-05

COMPRESSOR INVENTORY

ATTACHMENT J-1503020-

PEST CONTROL

ATTACHMENT J-1503020-01

Definitions and Acronyms

Definition/Acronym Description Arthropod The group of animals that includes insects, spiders, ticks, mites, silverfish, and related organisms.

Callback A request for additional service or retreatment following the initial service that has not provided the control required. Callbacks shall be provided at no additional cost to the Government.

Certified Applicator/ Operator

An individual who has completed an EPA approved training program that includes written examinations in core and specific application categories and is certified by the state, or host nation in which they are applying pesticides to do so without supervision.

Contractor's Work Plan (CWP) for Pest Control

A Contractor developed document submitted as part of the Contractor proposal that describes how the requirements of this contract will be met. The plan establishes the strategies and methods for conducting a safe, effective, and environmentally sound pest management program.

Disease Vector Any animal capable of transmitting the causative agent of a human disease. It is recognized that certain disease vectors are predominately nuisance or economic pests that as conditions change may require management or control as a disease vector.

Insect Growth Regulator

(IGR)

Chemical substance that disrupts the action of insect hormones controlling molting, maturity from pupal stage to adult, and other growth functions for the purpose of insect control.

Integrated Pest Management Coordinator

(IPMC)

The individual, fully trained in IPM principles and practice, designated by the installation commanding officer (CO) to coordinate and oversee all pest management activities at the installation.

Integrated Pest Management Plan (IPMP)

A required, written long-range, comprehensive planning and operational document that establishes the strategy and methods for conducting a safe, effective, and environmentally sound IPM program. IPM plans are a means of establishing and implementing installation pest management programs and function as the tool used to ensure compliance with applicable pest management laws and regulations.

Integrated Pest Management (IPM)

A planned program incorporating education, continuous surveillance, record keeping, and communication to prevent pests and disease vectors from causing unacceptable damage to operations, people, property, materiel, or the environment.

IPM uses targeted, sustainable (effective, economical, environmentally sound) methods including habitat modification, biological, genetic, cultural, mechanical, physical, and regulatory controls; and when necessary, the judicious use of least hazardous pesticides.

Safety Data Sheet (SDS) A document (Occupational Safety and Health Administration (OSHA) Form 174, or equivalent) that accompanies a pesticide product, providing the handler with chemical information on ingredients, handling instructions, potential hazards, and manufacturer address and emergency contact information.

Medically Important Pest Any animal capable of transmitting the causative agent of a human disease serving as an intermediate or reservoir host of a pathogenic organism producing human discomfort or injury, including (but not limited to) mosquitoes, flies, other insects, ticks, mites, snails, and rodents.

Mission Impact Pest Pests that may adversely affect the DoD mission or military operations; the health and well-being of people; or structures, material, or property.

Nuisance Pests Arthropods, and other organisms, that do not cause economic damage or adversely affect human health, but which on occasion do cause annoyance.

Pest Management Performance Assessment Representative (PMPAR)

A DoD employee trained in pest management, who protects the government's interest through on-site performance assessment (PA) of commercial pest management contracts or other contracts that involve the use of pesticides.

Pest Management The prevention and control of disease vectors and pests that may adversely affect the DoD mission or military operations; the health and well-being of people; or structures, material, or property.

Pest Management Consultant (PMC)

A professional, with a degree in a biological science, who has rigorous college-level entomology training, such as a NAVFAC civilian entomologist (applied biologist) or Bureau of Medicine and Surgery (BUMED) commissioned medical entomologist who has command program oversight responsibilities and provides guidance and information on the management of pest management programs for commands and installations.

Pesticide Any substance or mixture of substances, including biological control agents, registered by EPA under FIFRA intended to destroy, repel, or mitigate pests.

Includes insecticides, rodenticides, herbicides, fungicides, plant regulators, defoliants, desiccants, disinfectants, anti-fouling paints, and biocides (such as water treatment chemicals). NAVFAC pest management consultants do not approve disinfectants or biocides.

Pesticide Facility The building and areas designated for handling, storing, and mixing of pesticides.

Pests Any organism (except for micro-organisms that cause human or animal diseases) that adversely affects operations, preparedness, the well-being of humans or animals, real property, materiel, equipment or vegetation, or is otherwise undesirable.

Registered Pesticide A pesticide registered by EPA for sale and use within the United States.

Road Mile/Kilometer A unit of measure for measuring fogging application for adult mosquito control using a vehicle mounted Ultra Low Volume (ULV) aerosol generator traveling along a given route for a distance of 5,280 feet/1,000 meters.

Surveillance Thorough inspections or surveys conducted before or after pest management treatments or on a regular basis to determine the presence and prevalence of pests or disease vectors.

Time Period to Maintain Control

A frequency specified on each Pest Group Sheet that is the minimum time the Contractor shall maintain control of pest(s) after reaching the specified level of control.

Time Period to Obtain Control

A frequency specified on each Pest Group Sheet that is the maximum time allotted for the Contractor to obtain control of pest(s) per the specified level of control.

Time Period to Respond A frequency specified on each Pest Group Sheet that is the maximum time the Contractor is permitted to respond to a trouble call.>>

ATTACHMENT J-1503020-02

REFRENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable portions of the current edition of the following publications and directives in performing the services required under this contract:

• Department of Defense Directive 4150.07, Department of Defense Pest Management Program

• Executive Order 12088, Prevention, Control, and Abatement of Environmental Pollution at Federal Installations

• OPNAV Instruction 6250.4C, Navy Pest Management Programs

• OPNAVINST 5090.1, Environmental Readiness Program Manual, Chapter 24: Pesticide Compliance Ashore

• 42 U.S.C. 4321 et seq., National Environmental Policy Act (NEPA)

• 7 U.S.C. 136 et seq., Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) as amended

• 16 U.S.C. 1531 et seq., Endangered Species Act

• 42 U.S.C. 6901 et seq., Resource Conservation and Recovery Act (RCRA)

ATTACHMENT J-1503020-03

INTEGRATED PEST MANAGEMENT CONTRACTOR REQUIREMENTS

Pest Management Contracts

These requirements apply to all Service Providers preforming pest control, grounds maintenance, resources management, or other pest management services on Marine Corps Base (MCB) Camp Pendleton, including leased lands and facilities. This includes contractors providing services for base operating services, invasive species management, DoD housing, agricultural leased property, Marine Corps exchange facilities, MCCS services, and DeCA.

1. Only State licensed or certified applicators shall apply pesticides on MCB Camp Pendleton.

The contractor must provide their government representative with a list or copy of pesticide applicators and their certification/license information. The government representative will provide this information to the Installation Pest Management Coordinator to be included in the Integrated Pest Management Plan via the NAVFAC Online Pesticide Reporting System

(NOPRS).

2. All pesticides applied on the Installation must be approved for use by the Installation and the Department of Navy (DoN) regional Pest Management Consultant. Approved pesticides will be included on the installation pesticide authorized use list, which will be maintained on

NOPRS.

3. Contractors shall use Integrated Pest Management (IPM) tactics and all pesticides shall be applied in accordance with the pesticide product label and Safety Data Sheets.

4. All Pest Management activities, both chemical and non-chemical, shall be reported to the Installation Integrated Pest Management Coordinator and the DoN using NOPRS. Reporting should be done on no less than a weekly basis. Privatized Housing Managers are required to receive and maintain pest management records from their contractors and make them accessible to the installation.

To request NOPRS access: Send an e-mail containing the following information to:

michael.j.medina6@navy.mil;

cc: gabriel.goodman@usmc.mil:

Name of Company Name of person entering records Phone Number E-Mail Address

References DoDI 4150.07: DoD Pest Management Program OPNAVINST 6250.04C: Navy Pest Management Program OPNAVINST 5090.1D and OPNAV M-5090.1D: Environmental Readiness Program Manual MCO 5090.2: E14, Integrated Pest Management

NAVFAC (DoN) Regional Pest Management Consultant: Mike Medina, Applied Biology, (619) 354-0257, michael.j.medina6@navy.mil.

MCIW-MCB Camp Pendleton Integrated Pest Management Coordinator: Gabe Goodman, Env Security, (760) 725-9757, gabriel.goodman@usmc.mil.

mailto:gabriel.goodman@usmc.mil

ATTACHMENT J-1503020-04

NEW PESTICIDE REQUEST AND PLANNED PESTICIDE USE (PPU) SHEET

ATTACHMENT J-1503020-05

COMMON OUTPUT LEVEL STANDARDS

Attachment J-1503020-05 Common Output Level Standards

COL3

Mission Impact Pests1 – Routine surveillance and treatment is conducted in accordance with the IPMP.

Structure Damaging and Public Health Pests – Routine surveillance and treatment is conducted in accordance with the IPMP.

Lawn Turf and Ornamental Plant Pests – No surveillance in any grounds areas and treatment in prestige areas is conducted in response to customer complaints only. No treatment in improved grounds areas.

Nuisance Pests2 – Routine surveillance and treatment conducted in accordance with the IPMP is limited to Child and Youth Program facilities, food handling and dining facilities, and administrative areas. No surveillance in operational areas.

Treatment of operational areas is conducted in response to customer complaints only.

COL4

Mission Impact Pests1 - Routine surveillance and treatment is conducted in accordance with the IPMP.

Structure Damaging and Public Health Pests – Routine surveillance and treatment is conducted in accordance with the IPMP.

Lawn Turf and Ornamental Plant Pests – No surveillance or treatment in prestige and improved grounds areas.

Nuisance Pests2 - Routine surveillance and treatment conducted in accordance with the IPMP is limited to Child and Youth Program facilities, food handling and dining facilities only. No routine surveillance in operational and administrative areas. Treatment of operational and administrative areas is conducted in response to customer complaints only.

Note 1: Mission impact pests are indicated on the Frequencies for Scheduled Work provided in J-1503010-05.

Note 2: All Vertebrate pests are treated as Nuisance Pests unless otherwise specified.

ATTACHMENT J-1503020-06

FREQUENCIES FOR SCHEDULED WORK

Attachment J-1503020-06 Frequencies for Scheduled Work

The following buildings will be surveyed on the specified frequencies and treated as indicated on the pest group sheets:

Location Facility

No.

Area (SF) Mission Impact Pests

Frequency

Range

116-01 1000 Rodents Bi-Weekly

Range

116-02

1050 Rodents Bi-Weekly

Range

214-03 1000 Rodents Bi-Weekly

Range

215-A3 800 Rodents Bi-Weekly

Range

215-A5 120 Rodents Bi-Weekly

Range

218-02 800 Rodents Bi-Weekly

Range

218-03 800 Rodents Bi-Weekly

ATTACHMENT J-1503020-07

FIELD MANAGEMENT RECORD FORM

Instructions: A separate form shall be filled out for each pest management operation and for each day of operation. Please “print” responses for Numbers 1-9. These shall be included in the monthly reports.

1. Date of Application: _________________________

2. Location: 2a. Inside or Outside (circle one)

2b. Facility name and/or building #: ___________________________

3. Type of Pest Control Operation: __________________________________________________ (e.g., baiting, power spray, ULV, manual application of pesticide, etc.)

4. Site Description:

(e.g., housing, office, lawn, unimproved ground, etc.)

5. Pest: ______________________________________________________________________

6. Area Treated: __________________________________________________________________ [Include unit: SF (square feet), LF (linear feet), AC (acre), CF (cubic feet), EA (each - for baiting only)]

7. Applicator’s Name: ______________________________________________________________

8. Pesticide Used:

8a. Pesticide Trade Name: __________________________________

8b. Pesticide Active Ingredient: _______________________________

8c. EPA or Country Registration #:_____________________________

8d. Formulation: ___________________________________

8d. Quantity of pesticide applied:______________________________ [Include unit: FL (fluid ounce), GA (gallon), ML (milliliter), LT (liter), LB (pound), DR (dry ounce), GR (gram), KG (kilogram)] 8e. Final Concentration Applied (%):___________________________

9. Comments: (Survey results, wind conditions, sanitation deficiencies, etc.)

10. Signature of Applicator: _____________________________________

11. Certification # of Applicator: _________________________________

ATTACHMENT J-1503020-08

PUBLIC HEALTH PEST REQUIREMENTS

Attachment J-1503020-08 Public Health Pest Requirements

Pest Group Number

Pest Group Name General Requirements

012 Bee, Wasp, Hornet, and Stinging Arthropod Control

Control stinging arthropod infestations in and around buildings, structures, and areas. Pests include, but are not limited to, bees, wasps, hornets, cicada killers, yellow jackets, and solitary wasps (mud daubers, umbrella wasps).

Performance Standard

Pest Group Number

Pest Group Name

Time Period to Respon d

Time Period to Obtain Control

Time Period to Maintai n Control

Level of Control Notes See

Below

Bee, Wasp, Hornet, and Stinging Arthropod Control

4 hrs

24 hrs (stingin g hazard) 2 days (nest removal

28 days 100% control 1,2

Superscript:

1. As determined by the Government.

2. Indoors: Occasional Arthropod Invaders – same visit; Rats/Mice – 10 days;

Cockroaches/Ants – 10 days; Arthropods/Rodents in “Adjacent Areas” – 7 days;

Outdoor Play Yard: Ants – 7 days; Small Venomous Arthropods – same day;

Outdoor/Non-Play Yard: All Pests – In accordance with applicable “Pest Group” part of contract except that venomous arthropods must be controlled in two calendar days

Notes:

1. Liquid, dust, or aerosol pesticide formulations shall not be applied indoors when food is exposed or spaces are occupied.

2. Pesticide applications shall not be made during hours of operations or when children are present at schools, child development centers, and youth activity centers.

Attachment J-1503020-09 Vertebrate Pest Requirements

Pest Group Number

Pest Group Name General Requirements

027 Commensal Rodents In and Around Buildings and Structures

Prevent and control rodents indoors or within 75 linear feet of the exterior walls of designated buildings and structures. Rodent pests include, but are not limited to Norway rats, roof rats, house mice, field mice, groundhogs (woodchucks) and other marmots. Service requires removal of dead animals.

029 Pest Vertebrate Control Control pest vertebrate animals including, but not limited to, feral dogs and cats, squirrels, skunks, snakes, opossums, raccoons, and mongoose.

Comply with local laws and regulations.

Performance Standard

Pest Group

Number

Pest Group Name

Time Period to Respond1

Time Period to Obtain Control2

Time Period to Maintain Control

Level of Control3

Notes See

Below

027 Commensal Rodents

1 day (indoors)

3 days (outdoors)

10 days (indoors) 30 days

(outdoors)

30 days

100% control Retreatment required if rodent signs are identified after treatment

1, 2, 3, 029 Pest Vertebrate Control

24 hr, Immediately (emergency, indoors

3 days, 24 hr

(emergency, indoors)

N/A 100% control 2, 4, 7, 8, 9, 10, 11

Superscript:

1. After notification.

2. After first control action.

3. Based on performance assessment (i.e., surveys, customer complaints).

4. General Bird Control: 3 working days, 1 day in occupied spaces; BASH: 24 hours;

BASH Emergency Call (Mission affected): Immediately

Notes:

1. Regularly scheduled, periodic pesticide applications are not approved for DoD property.

2. Report conditions conducive to pest infestation to the COR within one working day following survey.

3. Caught rodents shall not be left in traps for longer than 24 hours. Rodenticides should not be used in day care centers, schools or areas where food is prepared or served without special approval from the KO and notification of the Preventive Medicine Department.

4. Carcass disposal, transportation, disposition, deodorizing etc. are considered a normal part of pest control and are at no additional cost to the government.

5. Permits may be required to perform this work (i.e., NPDES permit, FWS permit). The contractor shall obtain all permits and provide a copy to the KO prior to commencing control.

6. Only three species of birds (European starling, English sparrow, and pigeons) may be controlled without a permit from the US Fish and Wildlife Service. Use of ultrasonic, electromagnetic, sonic repellant devices or electric shock devices is prohibited.

7. Feral Cats: Captured feral cats may be taken to the local humane society or animal shelter. Feral cats and other animals shall not be neutered and released onto the installation.

8. Wild Vertebrates That Do Not Transmit Rabies: Consult with Natural Resources prior to conducting any vertebrate control measures. Relocation and release of captured animals must be done in accordance with all Federal, State, and local regulations. If transport/release is not possible or practical the animal may be euthanized humanely and the carcass disposed of in accordance with county/local laws.

9. Leg hold traps or other devices that will harm animals are prohibited. Traps shall be placed and set in such a way as to prevent harm to humans and minimize harm to non-target animals.

10. Non-lethal control is required unless the animal appears rabid, sick, is extremely aggressive and poses a danger to the contractor during trapping, poses a danger to personnel or is a nuisance animal. Captured animals shall be scrutinized for sickness. If sickness is suspected, or animals are defined as nuisance species, they shall be humanely euthanized. Coordinate with Base Medical Department for carcass disposition (disposal or transport as applicable). If animals appear healthy, transport/release if possible, or dispose of at the discretion of the KO. Relocation and release of captured animals must be done in accordance with all Federal, State, and local regulations. Animals defined as nuisance animals should be humanely euthanized rather than relocated and released.

11. Consult with Natural Resources before considering lethal control of vertebrates. If permitted, firearms use shall always be coordinated with Base Security.

ATTACHMENT J-1503020-10

SAMPLE NEW PEST MANAGEMENT RECORD

ATTACHMENT J-1503050-

GROUNDS MAINTENANCE AND LANDSCAPING

ATTACHMENT J-1503050-01

DEFINITION/ACRONYM DESCRIPTION

Aeration Introduction of air into the soil by mechanical means to promote health and growth.

Appearance Where there is a sense impression or outward aspect of an area or thing that is consistent, uniform and neat in and around the surroundings.

ATFP Anti-Terrorism Force Protection Artificial Turf An artificial surface that resembles grass.

BASH Bird Aircraft Strike Hazard Berm A mound or bank of earth typically used as a barrier.

Brow Ditch A drainage ditch with sufficient slope to prevent erosion of adjacent grading.

Bruising of Lawn An injury to grass areas resulting in discolored blades of grass, usually caused by mowing with a dull blade.

Caliper The measurement of a tree trunk at its widest diameter, measured six inches up from the ground for trees under four inch caliper, and twelve inches from the ground for trees over four inch caliper. Multi-stem plants are measured at the widest point of all trunks, six inches up from the ground for trees under four inch caliper, and twelve inches from the ground for trees over four inch caliper.

Classification and Ordering of Plants

For the purposes of pruning, trimming, planting, or removal, specific plants shall be identified according to their type and application as specified in the American Horticulture Society Encyclopedia of Garden Plants (latest edition), D.K.

Publishing under ISBN-0-7894-1943-2. Example: A Red Tip Photinia bush which is 15' tall will be classified as a shrub.

Clipping Any vegetation that is left on paved surfaces, lawns, and plant beds after being cut by means of shears, mowers, etc.

De-thatch Removal of unwanted thatch from mowed areas to promote health and growth.

Debris Includes, but is not limited to, paper, cans, bottles, limbs and branches, pine straw and pinecones, leaves, rocks, and other similar items.

Depression A small area that has sunken below its surroundings.

Diameter at Breast Height

(DBH)

The diameter of a tree measured at 4½ feet above ground level.

Edging Creating a uniform edged cut to promote a neat appearance and prevent ground structures from vegetation encroachment.

Fertilization Application of natural and synthetic materials to the soil where it has become deficient in nutrients essential for proper plant growth.

Frond A large leaf or branch of a palm tree, usually with many divisions.

Grade To bring soil to previously established level or inclination using appropriate tools and equipment.

Grass Cutting Cutting or trimming, monoecious flowering plants with simple leaves, within a designated area. Also includes cutting and trimming broadleaf weeds and other vegetation found in the lawn area to the required height as specified per contract.

Ground Cover A plant which is chosen for the special task of providing a dense low attractive cover that prevents weeds and erosion. Varieties include, but are not limited to Vinca, Hosta, Ivy, Alyssum, Ajuga, and Liriope.

Hedge Shrubs or other plants planted closely together so as to form an unbroken line during trimming.

Improved Area Improved grounds apply to areas within the built-up section of an installation which contains lawns and landscape development parade grounds, drill fields, athletic facilities, cemeteries, golf courses (except roughs), and similar areas, and include the maintenance and care of ornamental and decorative growth, such as shrubs and flowers and other plantings that are appurtenant to and within lawn areas.

Irrigation Application of water to the soil to promote health and growth.

Irrigation System A permanent system used for apply water to lawns and plants. The irrigation system includes all pumps, controls, piping and, sprinkler heads. The irrigation system starts at the valve supplying to the system.

Maximum Growth Height That limit of dominant vegetative growth, excluding seed heads or pods.

Mowing Cutting of all grasses, weeds, and other vegetation that is 1 inch or less in diameter

(at ground level).

Parcel A designated area of land which may be indicated on installation maps or other attachments.

Prestige Area A prestige ground apply to areas in the immediate vicinity of main gates, command headquarters buildings and similar areas, and includes the maintenance and care of ornamental and decorative growth, such as shrubs and flowers and other plantings that are appurtenant to and within lawn areas. Limited to 5% of improved acreage.

Pruning The selective removal of unwanted growth to restore a plant or tree to its natural symmetry and appearance. Pruning involves selection and judgment, and does not include the practice of cutting off all branches to an even length. This may include re-sculpting, changing the size, or any other form of work that directly affects the look and growth pattern of the plant.

Rejuvenation The severe pruning of overgrown bushes, shrubs and hedges to within a few inches of the ground or as directed by the KO to restore the plant to its natural shape.

Rut Depressions made in soil or grass by tires of vehicles or heavy equipment.

Semi-improved Area Semi-improved grounds apply to airfields, small arms ranges, ammunition storage, and similar areas.

Shrub A woody perennial plant generally smaller than a tree, usually having many permanent stems branching from or near the ground, and does not have a definite crown shape. Shrubs may be deciduous or evergreen, and in the area covered by this contract, may be very large in height and width.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Special Event Services that could not reasonably have been anticipated and were not contemplated at time of contract award.

Stump The bottom portion of a tree, which remains in the ground after the tree, has been cut for removal. Usually less than five feet in height.

Swale A low-lying or depressed area intended for drainage.

Thatch A layer of slowly decomposing organic residues situated above the soil surface and constituting the upper stratum of the medium that supports turf grass growth.

Usually associated with warm season grasses.

Tree A perennial woody plant having a permanent self-supporting single stem or multiple stems. Ordinarily grows higher than ten feet, and usually develops branches at some distance above the ground with a definite crown shape.

Trimming Removal of unwanted vegetation around trees, shrubs, flower and shrub beds, cultivated areas, poles, walls, valves, and other similar objects to match the height and appearance of the surrounding grass.