Annex 1502000 - Facility Investment.pdf

1502000 – Facility Investment Table of Content Range Facilities and Ground Maintenance Contract Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 Repair Liability Limit

2.3.4 Range Safety Certification

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 HVAC and Refrigeration Systems

3.2.2 Interior and Exterior Lighting Systems

3.2.3 Boilers and Unfired Pressure Vessels (UPVs)

3.2.4 Cathodic Protection Systems

3.2.5 Weight Handling Equipment (WHE)

3.2.6 Lightning Arrestors and Grounding Devices

3.2.7 Fire Protection Systems

3.2.8 Vertical Transportation Equipment (VTE)

3.2.9 Crane and Railroad Trackage

3.2.10 Compressed Air Systems

3.2.11 Auxiliary Generators

3.2.12 POL System Facilities and Distribution Systems

3.2.13 Aviation Fuel Support Systems

3.3 Integrated Maintenance Program (IMP)

3.3.1 HVAC and Refrigeration Systems

3.3.2 Fire Protection

3.3.3 VTE

3.3.4 Boilers and UPVs

3.4 Inspection, Testing, and Certification Program

3.4.1 Boilers and UPVs

3.4.2 Weight Handling Equipment (WHE)

3.4.3 Crane and Railroad Trackage

3.4.4 Backflow Prevention Devices

3.4.5 Vertical Transportation Equipment (VTE)

3.4.6 Engine Test Facilities

3.5 Other Recurring Services Program

3.5.1 Grease Traps

3.5.2 Exhaust Hoods and Ducts

3.5.3 HVAC Seasonal Start-Up and Shutdown

3.5.4 HVAC Water Testing and Treatment Services

3.5.5 Boiler Seasonal Start-Up and Shutdown

1502000 – Facility Investment Table of Content Range Facilities and Ground Maintenance Contract

3.5.6 Boiler Water Testing and Treatment Services

4 Non-Recurring Work

1502000 – Facility Investment Range Facilities and Grounds Maintenance Contract Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services at various Operations and Training Ranges, at Marine Corps Base Camp Pendleton (MCBCP).

1.1 Concept of

Operations

Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Range Structures Building and Range Specific Structures

- Concrete or block firing positions

- Wood Abutment of retaining structure

- Shade structure roof repair

- Bleachers and pads

- Gates

Building Systems

- Compressed Air Systems

- HVAC

Miscellaneous

- Signs

- Fences

- Locks

- Drainage Ditches

- Monuments

- Flag Poles

- Unpaved roads

- Augers

- Gannen box

- UTV

- Grinders

- Chainsaws

- Tarp(s)

- Shop Equipment

- Curbs

- Parking Lots

- Drainage Systems

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307.

Personnel inspecting and testing crane and railroad trackage shall be qualified per

NAVFACINST 11230.1.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

Personnel performing inspections and tests on VTEs must be qualified per NAVFAC

MO-118.

Personnel inspecting and testing engine test facilities shall be qualified per UFC 4- 212-01N.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 <<Note to Spec Writer:

Insert additional qualifications e.g., Overseas Environmental Baseline Guidance Document/Final Government Standard (OEBDG/FGS)>>.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives must be certified per NAVSEA OP-5.

Personnel working on fire protection systems must be certified per UFC 3-600-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system

Spec Item

Title Description must be trained per UFC 3-570-06.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.3.3 Repair Liability

Limit

A Repair Liability Limit may be applied to a spec item service found in this Task Order. The Repair Liability Limit shall only be used for repairs and unscheduled maintenance and services, e.g. the Repair Liability Limit may not be used for scheduled preventive maintenance. The Contractor must submit a Repair Liability Limit Ledger for each identified spec item in this Task Order as part of the Monthly Report. The Repair Liability Limit Ledger is found in Attachment J-020000-03.

The Contractor’s cost to perform repairs or provide additional services under the Repair Liability Limit shall be determined by using the non-recurring pre-priced trade rates, and the material and equipment shall be determined by using the pre-priced

Spec Item

Title Description

Fixed-Burden Rate (FBR) found in the appropriate ELINs. The Contractor shall submit a summary of the labor hours and cost of material and equipment, to include a legible copy of the vendor/wholesaler’s invoice, used to make the repair or provide the service to the COR within one working day after the repair has been made. The COR will verify the summary for completeness prior to the Contractor submitting the Repair Liability Limit Ledger.

The Contractor must be available to perform routine and emergency repairs under the Repair Liability Limit 24-hours a day, seven days a week.

The Contractor shall respond to an emergency notification within 30-minutes of the notification and be on site to correct deficiencies within 4-hours after the time of receipt of notification. An emergency notification is defined as a notification received from the ACO any time after 12:30 PM during a normal work day, or at any time during a weekend or Government holiday.

In the event of an emergency, the Contractor shall stay on site until the emergency has been arrested. The Contractor is allowed leeway to complete a repair and place a system back into fully operational status pending material and equipment availability.

The Contractor shall respond to routine notifications within 30-minutes of the notification. If called before 12:30 PM during normal working hours, the Contractor must be on site to correct deficiencies within 4-hours after receipt of notification. If after 12:30 PM, be on site to correct deficiencies by 8:00 AM the following work day.

A routine notification is defined as a notification received from the ACO during normal work day and in accordance with the stipulations stated above.

The exception to normal working days and normal working hours are preapproved shift days and hours and preapproved normal working weekend hours.

Repairs shall be completed as expeditiously as possible considering Government business policies and availability of materials and equipment.

The Contractor shall notify the Task Order ACO immediately when the Repair Liability Limit is within $5,000.00 of available monies left.

2.3.4 Range Safety

Certification

Range Certification shall be obtained within 30 days of contract award and prior to any work starting. Additional information available in Attachments J-1502000-02.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

RANGE MAINTENANCE CONTRACT

Spec Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter, facilities, ground structures, personal property equipment and installed equipment and systems to ensure they are fully functional and in normal working condition.

The ACO may request that the Contractor perform maintenance or repairs to facilities, systems or equipment at the O & T Ranges through use of the Repair Liability Limit Funds. (Spec Item 2.1, definitions Annex 0200000 and Spec Item 1.1, Concept of Operations Annex 1502000, 1503020, 1503050)

The Repair Liability Limit for the Task Order is $120,000.00 for the base year. Unless otherwise directed by the KO, the Repair Liability Limit funds will be used for items included on the O & T Range facilities, systems, equipment, and access roads.

The Contractor shall utilize the “Repair Liability Tracking Log” to track use of the Repair Liability funds throughout the performance of work under this task order.

The Contractor will provide updates to the Tracking Log by the first of each month and no later than the fifth of each month or at any time it is requested by a KO or ACO.

The Contractor shall maintain all data and warranty records for maintenance, repair, alteration, in the technical library in accordance to Annex 0200000.

Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Warranties are provided as specified.

Monthly Reports are submitted as specified.

3.1 Service Orders N/A

3.1.1 Emergency

Service Orders N/A

3.1.2 Urgent Service

Orders

3.1.3 Routine Service N/A

Spec Item

Title Performance Objective

Related Information Performance Standard

Orders

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for Range facilities to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $350 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the COR/ACO/KO two hours of identification. A service order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit. However, if during the PM the repairs can be performed onsite with parts readily available, contractor shall contact the COR or alternate and obtain permission to utilize the RLL to complete the repair.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Spec Item

Title Performance Objective

Related Information Performance Standard need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The PM program inventories are provided in J-1502000.

The HVAC and Refrigeration Systems inventory is provided in J-1502000-03.

The air compressor inventory is provided in J-1502000-04.

The Contractor shall submit a monthly PM work schedule per Section F.

3.2.1 HVAC and

Refrigeration Systems

The Contractor shall maintain HVAC and refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J- 1502000-04.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment.

These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations

Maintenance is performed in accordance with Contractor's PM program and work schedule.

HVAC and refrigeration systems are maintained at the required temperature.

HVAC and refrigeration systems are in compliance with environmental regulations.

3.2.2 Interior and

Exterior Lighting Systems

N/A

3.2.3 Boilers and

UPVs

N/A

3.2.4 Cathodic

Protection Systems

N/A

3.2.5 Weight Handling

Equipment

(WHE)

N/A

3.2.6 Lightning

Arrestors and Grounding Devices

Spec Item

Title Performance Objective

Related Information Performance Standard

3.2.7 Fire Protection

Systems

N/A

3.2.8 Vertical

Transportation Equipment

(VTE)

N/A

3.2.9 Crane and

Railroad Trackage

N/A

3.2.10 Compressed Air

Systems

The Contractor shall perform maintenance on compressed air distribution system, and associated equipment to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain compressed air systems in accordance with NAVFAC MO-206 and NAVFAC MO- 209.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.2.11 Auxiliary

Generators

N/A

3.2.12 POL System

Facilities and Distribution Systems

N/A

3.2.13 Aviation Fuel

Support Systems

N/A

3.3 Integrated

Maintenance Program (IMP)

3.3.1 HVAC and

Refrigeration Systems

N/A

3.3.2 Fire Protection

Systems

N/A

3.3.3 Vertical

Transportation Equipment

(VTE)

N/A

3.3.4 Boilers and

UPVs

N/A

3.4 Inspection, Testing, and Certification Program

N/A

3.4.1 Boilers and

UPVs

N/A

3.4.2 Weight Handling

Equipment

(WHE)

3.4.3 Crane and N/A

Spec Item

Title Performance Objective

Related Information Performance Standard

Railroad Trackage

3.4.4 Backflow

Prevention Devices

N/A

3.4.5 Vertical

Transportation Equipment

(VTE)

N/A

3.4.6 Engine Test

Facilities

3.5 Other Recurring

Services Program

N/A

3.5.1 Grease Traps N/A

3.5.2 Exhaust Hoods

and Ducts N/A

3.5.3 HVAC Seasonal

Start-Up and Shutdown

3.5.4 HVAC Water

Testing and Treatment Services

N/A

3.5.5 Boiler Seasonal

Start-Up and Shutdown

N/A

3.5.6 Boiler Water

Testing and Treatment Services

Spec Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.

Materials and Equipment ELIN:

Pricing shall be established for products that are used on a frequent or consistent basis, and for the labor hours to perform the task to install them.

Submit a Monthly Non-Recurring Work Traceability Report as part of the Monthly Report. The Monthly Non-Recurring Traceability Report shall provide documentation of all non-recurring work performed for the month and provide documentation of materials/equipment installed, equipment required for installation, tradesmen required for the task, labors hours used, and a breakdown of individual pricing of each material product, equipment, and labor rate. This information must also be entered utilizing MAXIMO. This information shall be input regardless if it is handled utilizing Repair Liability or non-recurring work funds.

Non-recurring Work is not limited to the inventories found in Attachment J, i.e. the Government will use the non-recurring Work ELINs as necessary to support the Base’s needs.

All Non-recurring work ELINS are considered fully burdened and include all necessary labor for installation or service, all necessary materials and parts to complete installation, and all necessary supervision, quality control management, safety management and administration.

The Contractor shall not apply the UPL ELINs to supplement the UPT ELINs.

Title