Annex 1503050 - Grounds Maintenance and Landscaping.pdf

1503050 – Grounds Maintenance and Landscaping Range Facilities and Grounds Maintenance Contract Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Herbicide

2.3.1.1 Business Licensing

2.3.1.2 Vehicles

2.3.1.3 Equipment

2.3.1.4 Herbicides

2.3.1.5 Pest Management Operations Reporting

2.3.1.6 Disposal

2.3.1.7 Spills

2.3.1.8 On-Site Mixing

2.3.1.9 Personal Protective Equipment (PPE)

2.3.2 Permits

2.3.3 Vehicles on Sidewalks or Lawns

2.3.4 Equipment

2.3.5 Safety

2.3.6 Work Identification

2.3.7 Working Adjacent to Parking Areas

2.3.8 Access Coordination

2.3.9 Water Management

2.3.9.1 Water Conservation Plan

2.4 References and Technical Documents

2.5 Repair Liability Limit

3 Recurring Work

3.1 Improved Grounds

3.1.1 Lawn and Field Maintenance

3.1.1.1 Mowing and Trimming

3.1.1.2 Edging

3.1.1.3 Lawn Services

3.1.1.4 Irrigation

3.1.1.5 Weed Control

3.1.2 Artificial Turf

3.1.3 Xeriscape Areas

3.1.4 Plant and Plant Bed Maintenance

3.1.5 Shrub and Hedge Maintenance

3.1.6 Ornamental Tree Maintenance

3.1.7 Vegetation Control

3.2 Operational Areas

3.2.1 Ammunition Storage Areas

3.2.2 Anti-Terrorism Force Protection (ATFP)

3.2.3 Bird/Animal Aircraft Strike Hazard (BASH)

3.2.4 Fire Lanes and Breaks

3.2.5 Road and Right of Ways

3.3 Storm Drainage Systems

3.4 Grounds Maintenance Service Orders

4 Non-Recurring Work

1503050 - Grounds Maintenance and Landscaping

Spec Item Title Description 1 General

Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide grounds maintenance and landscaping services located at Marine Corps Base Camp Pendleton.

1.1 Concept of

Operations

The intent of 1503050 Grounds Maintenance and Landscaping is to specify the requirements related fields, operational areas, and road clearance and maintenance, such as: mowing, trimming, edging, trash and debris removal, aeration, de-thatching, fertilization, irrigation systems operation and maintenance, tree maintenance, tree control, vegetation and weed control within the installation.

The following services are not included in this Template:

• Maintenance and repair of system and components. This is included in 1502000, Facility Investment.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1503050-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide grounds maintenance and landscaping services.

2.2.1 Certification, Training, and Licensing

If applicable, all Contractor personnel who apply pesticides/herbicides shall be certified by the in the categories required to perform the work specified in this contract. No uncertified personnel may work under the supervision of a certified person even where this is permitted practice in those States or host nations in which the DoD property is located. In accordance with DoDI

4150.07 Volume 2, DoD Pest Management Training and Certification Program, Contractors applying pesticides/herbicides are required to have completed an EPA-approved training program that includes written examinations in core and specific application categories. All work performed shall be in accordance with Federal, DoD, state, and local laws, and installation policies and regulations. Proof of certification shall be submitted per Section F.

Designated Contractor personnel will be required to successfully complete RSO training and certification, and other certifications as required, in order to access O & T Ranges prior to the commencement of services for this Task Order.

2.3 Special

Requirements

Other than the items outlined in the CAT-X, included in the Attachment J and the items listed in Spec item 2.3.1 and 2.3.2, there are no other special requirements.

The Contractor will be responsible for communication with Operations and Training Scheduling to provide them access to the ranges and to forward the information to the PAR and Safety Officer upon scheduling for each month.

2.3.1 Application of

Herbicides

This contract does not call for application of Herbicides, however if the requirements shall change or a non-recurring work is necessary the following shall be applicable. Leaving in the contract for general knowledge. The Contractor shall comply with the requirements specified below for any work that involves the handling or application of herbicides.

2.3.1.1 Business Licensing If applicable. The Contractor shall possess a business license issued by the State of California to provide pest/vegetation control services. Proof of local/state licensing shall be submitted per Section F.

2.3.1.2 Vehicles Vehicles used to transport pesticides/herbicides shall be equipped with a fire extinguisher, a spill containment kit capable of containing any potential pesticide/herbicide spill, an emergency eye wash station, at least two gallons of emergency wash water for personal decontamination, and a first aid kit.

All pesticides/herbicides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle. Vehicles shall not be left unattended at any time unless properly locked and secured. Pest/vegetation control vehicles shall be marked with the owner's or Contractor's name clearly identified as a pest control vehicle per state regulations. Each vehicle shall display applicable state or federal department of transportation or agency placard and other identification markings as required by Federal, state, or local regulations. All vehicles shall be maintained with a clean and orderly appearance, free from pesticide/herbicide residues or grime buildup.

Vehicles shall not be cleaned, washed, or rinsed on Government property.

2.3.1.3 Equipment The Contractor shall provide repair and maintenance, as necessary, to keep all equipment in good operating condition, and take appropriate action regarding the following:

• All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer's recommended rates and pressures. Equipment that has failed shall be replaced or repaired by the Contractor prior to resuming operations.

• Screens, strainers, and filters shall be used and maintained per the pump, sprayer, and nozzle manufacturer's instructions.

• Spray nozzles shall deliver spray patterns as specified by the nozzle manufacturer. Nozzles that become clogged or eroded shall be repaired or replaced by the Contractor prior to resuming operations.

• All pesticide/herbicide dispersal equipment, shall be clearly and plainly marked with "DANGER"..."PESTICIDES", or as required by applicable regulations.

2.3.1.4 Herbicides All pesticides/herbicides, must be used in accordance with Federal, DoD, and State of California or local regulators. All pesticides/herbicides shall be procured, processed, handled, and applied in strict accordance with the manufacturer's label. All pesticides/herbicides shall be registered with the EPA and the

The Contractor shall maintain a book of labels and Safety Data Sheets (SDSs) for pesticides and herbicides they use or intend to use, and have it readily available for the COR’s inspection at all times.

All pesticides/herbicide used by the Contractor in the United States of America shall be registered with the EPA and applicable state lead agency for the use intended.

2.3.1.5 Pest Management

Operations Reporting

The Contractor shall create and submit a completed electronic Pest Management Record for each pest management/vegetation control operation, both chemical and non-chemical, pesticide/herbicide application, pest/vegetation control service order.

2.3.1.6 Disposal All pesticides/herbicide, rinse water, and containers shall be disposed of per pesticide/herbicide label directions. The Contractor shall dispose of any pesticides/herbicides, pesticide/herbicide containers, pesticide/herbicide residue, pesticide/herbicide rinse water, or any pesticide/herbicide contaminated articles at an authorized disposal area off-site from the installation.

2.3.1.7 Spills Spills must be reported per Camp Pendleton Regulations and policy.

2.3.1.8 On-Site Mixing The Contractor shall not mix pesticides/herbicides on Government property unless specifically authorized by the COR. If mixing is authorized, it shall be done at an approved Government furnished facility or over an approved containment device. All water sources shall be equipped with proper back-flow prevention devices. An air gap shall be maintained between the water source and the pesticide/herbicide tank.

2.3.1.9 Personal Protective

Equipment (PPE)

The Contractor shall provide PPE to each of their pest/vegetation control applicators. This equipment shall include, at a minimum, the PPE required by the pesticide label and SDS.

2.3.2 Permits The Contractor shall obtain all necessary permits required to perform the work in this contract. A copy of any applicable permit shall be submitted per Section F.

2.3.3 Vehicles on

Sidewalks or Lawns

Vehicles shall not be permitted on sidewalks or lawns without prior approval from the KO. The Contractor's request shall include the methods on how he intends to protect the lawns and sidewalks from damage. Replace or restore all lawns, plants, and property damaged by the Contractor to their original condition or better at no additional cost to the Government.

2.3.4 Equipment Powered equipment is prohibited in environmentally sensitive areas, however, we are not aware of any sensitive areas currently.

2.3.5 Safety Grounds maintenance and landscaping equipment shall be approved for use around ammunition bunkers.

2.3.6 Work Identification The Contractor shall identify and recommend non-recurring work as appropriate to the KO.

2.3.7 Working Adjacent

to Parking Areas

Work shall be performed with care on grounds adjacent to parking areas so as to prevent damage to parked vehicles.

2.3.8 Access

Coordination

The Contractor shall coordinate all access to performance areas such as airfields and firing ranges through the KO. If required, the Contractor shall be in radio contact with the controlling authority during work performance.

2.3.9 Water Management The Contractor shall conform to waste and water management measures imposed on the Navy and the Navy-imposed water conservation requirements

2.3.9.1 Water

Conservation Plan

The Contractor shall develop and submit a Water Conservation Plan per Section F. The plan shall be in effect year round with emphasis on the rainy season (e.g., October through April) and other times of the year during heavy rain. The plan shall be signed and dated by the Contractor’s Project Manager and Quality Control Manager. At a minimum, the plan shall include the following:

1. Procedures for ensuring water sprinklers are shut off during heavy rains.

2. Procedures for obtaining current information on weather conditions.

3. Procedures for notifying the Government prior to shutting off and turning on water sprinklers.

4. Procedures for maintaining all existing rain control devices during the entire contract period.

5. Procedures for periodic activation of all irrigation systems to ensure proper working condition of heads and proper spray patterns and that no water sprays onto paved areas, roads, or buildings.

6. Identification of areas that may require watering more than three times per week, exceeding Board of Water Supply guidance, in order to maintain the health/appearance of the grounds.

7. Identification of lawn areas that may need dethatching/aeration to improve the health of the lawn and reduce future watering requirements.

8. Identification of areas currently requiring manual watered (no irrigation system is present or an in ground manual irrigation system is present with no irrigation controller).

9. Description of how all contract performance standards will be met while complying with the Water Conservation Plan.

The Contractor may request changes by subsequent written addendum to the plan, which shall require the KO's approval.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1503050-01.

2.5 Repair Liability

Limit

A Repair Liability Limit may be applied to a spec item service found in this Task Order. The Repair Liability Limit shall only be used for repairs and unscheduled maintenance and services, e.g. the Repair Liability Limit may not be used for scheduled preventive maintenance. The Contractor must submit a Repair Liability Limit Ledger for each identified spec item in this Task Order as part of the Monthly Report. The Repair Liability Limit Ledger is found in Attachment J-1503050.

The Contractor’s cost to perform repairs or provide additional services under the Repair Liability Limit shall be determined by using the IDIQ pre-priced trade rates, and the material and equipment shall be determined by using the pre-priced Fixed-Burden Rate (FBR) found in the appropriate ELINs. The Contractor shall submit a summary of the labor hours and cost of material and equipment, to include a legible copy of the vendor/wholesaler’s invoice, used to make the repair or provide the service to the PAR within one working day after the repair has been made. The PAR will verify the summary for completeness prior to the Contractor submitting the Repair Liability Limit Ledger.

The Contractor must be available to perform routine and emergency repairs under the Repair Liability Limit 24-hours a day, seven days a week.

The Contractor shall respond to an emergency notification within 30-minutes of the notification and be on site to correct deficiencies within 2-hours after the time of receipt of notification. An emergency notification is defined as a notification received from the ACO any time after 12:30 PM during a normal work day, or at any time during a weekend or Government holiday.

In the event of an emergency, the Contractor shall stay on site until the emergency has been arrested. The Contractor is allowed leeway to complete a repair and place a system back into fully operational status pending material and equipment availability.

The Contractor shall respond to routine notifications within 30-minutes of the notification. If called before 12:30 PM during normal working hours, the Contractor must be on site to correct deficiencies within 2-hours after receipt of notification. If after 12:30 PM, be on site to correct deficiencies by 8:00 AM the following work day. A routine notification is defined as a notification received from the ACO during normal work day and in accordance with the stipulations stated above.

The exception to normal working days and normal working hours are preapproved shift days and hours and preapproved normal working weekend hours.

Repairs shall be completed as expeditiously as possible considering Government business policies and availability of materials and equipment.

The Contractor shall notify the Task Order ACO immediately when the Repair Liability Limit is within $5,000.00 of available monies left.

Spec Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall perform grounds maintenance and maintain operational areas, and road clearance to ensure a sightly appearance in accordance with specified standards.

Operational areas to be maintained are provided in J- 1503050-03 Site Maps.

Contractor to provide a daily

The Contractor shall submit SDS sheets and catalog cut sheets or samples of all proposed fertilizers and mulch for approval prior to bringing them on-board the installation and prior to use per Section F.

The Contractor shall develop and submit work schedules that details the date that each of the work requirements will be performed per Section F.

Operational areas present a sightly appearance and do not interfere with operational requirements.

3.1 Improved Grounds N/A

3.1.1 Lawn and Field

Maintenance N/A

3.1.1.1 Mowing and

Trimming

N/A

3.1.1.2 Edging N/A

3.1.1.3 Lawn Services N/A

3.1.1.4 Irrigation N/A

3.1.1.5 Weed Control N/A

3.1.2 Artificial Turf N/A

3.1.3 Xeriscape Areas N/A

3.1.4 Plant and Plant

Bed Maintenance N/A

3.1.5 Shrub and Hedge

Maintenance

N/A

Spec Item

Title Performance Objective

Related Information Performance Standard

3.1.6 Ornamental Tree

Maintenance

N/A

3.1.7 Vegetation Control N/A

3.2 Operational Areas The Contractor

shall maintain operational areas to ensure grounds present a sightly appearance and do not interfere with operational requirements.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of all debris that interferes with the mowing or trimming operation.

Operational areas are provided in J-1503050-03 Site Maps.

Unless otherwise directed, the Contractor shall maintain vegetation to a height of not greater than six (6) inches above hard ground.

Operational areas present a sightly appearance and do not interfere with operational requirements.

Vegetation within and adjacent to objects such as: fence lines, fence fabric, and brick walls is trimmed to match the height and appearance of surrounding vegetation.

3.2.1 Ammunition

Storage Areas

The Contractor shall maintain ammunition storage areas to ensure no interference with operational requirements.

Vegetation height and trees in and around ammunition storage areas shall be maintained per NAVSEA OP-5 requirements.

The Contractor shall maintain ammunition storage areas free of all debris, trees, and vegetation height shall not to exceed 18 inches in accordance with NAVSEA OP-5 requirements.

Due to weight restrictions or erosion prevention requirements on mounds and magazines these areas shall be cut with string trimmers or hand tools.

Ammunition storage areas are maintained clear of all debris and trees.

Vegetation at or below specified height.

Trees do not encroach on roads, buildings, ammunition storage areas, and structures.

3.2.2 Anti-Terrorism

Force Protection

(ATFP)

The Contractor shall maintain perimeter fence to ensure no interference with operational requirements.

Vegetation height and trees in and around ATFP areas shall be maintained per NTTP 3-07.2.3 requirements.

The Contractor shall maintain a 30 feet clear zone on the inside of the fencing and a 20 feet clear zone on the outside of the fencing.

The Contractor shall maintain perimeter fence line free of all

ATFP areas are maintained clear of all debris, trees, and vegetation is at or below the specified height.

Trees do not encroach on fence line, structures, and roads.

Spec Item

Title Performance Objective

Related Information Performance Standard debris, trees, and vegetation height shall not to exceed eight inched in accordance with

NTTP 3-07.23.

3.2.3 Bird/Animal

Aircraft Strike Hazard (BASH)

N/A

3.2.4 Fire Lanes and

Breaks

The Contractor shall maintain fire lanes and breaks to ensure no interference with operational requirements.

The Contractor shall maintain fire lanes and breaks to the dimensions defined in the Fire Protection Handbook.

The Contractor shall maintain fire lanes and breaks free of all debris, trees, and vegetation height shall not to exceed one foot.

Fire lanes and breaks are maintained clear of all debris and trees.

Vegetation at or below specified height.

Fire lanes and breaks are clear of obstructions that interfere with vehicular passage.

3.2.5 Road and Right of

Ways

The Contractor shall maintain road and right of ways to ensure no interference with operational requirements.

The Contractor shall maintain road and right of way clearances up to feet of either side of the road and right of way and maintain road and right of ways free of all debris and trees, and vegetation.>>

Roadway clear of all debris, trees, and vegetation as specified.

Objects such as:

curbs, gutters, aggregate areas, and paved surfaces including parking lots are free of vegetation.

Roadways clear of obstructions that interfere with vehicular passage.

3.3 Storm Drainage

Systems

The Contractor shall remove obstructions and control trees and vegetation in storm drainage systems to ensure unrestricted flow of storm water runoff.

Drainage systems include curb gutters, curb inlets, brow ditches, drainage channels, swales, catch basins, yard drains, and other devices used to direct the flow of runoff.

The Contractor shall clean and remove debris from drainage systems that would inhibit drainage.

Aboveground storm drainage systems shall be maintained

No evidence of obstructions in the visible area of the drainage systems.

Spec Item

Title Performance Objective

Related Information Performance Standard clear of obstructions, debris, vegetation, and anything else which may restrict runoff flow.

Vegetation height shall not to exceed eight inches.

Drain covers and grates of underground systems shall be maintained clear of obstructions, however, covers and grates shall not be removed for cleaning drainage systems.

The COR shall be notified within 24 hours, in writing, of obstructions in subsurface drain lines beyond Contractor responsibility. Missing or damaged yard drain covers and grates shall be reported immediately to the COR.

3.4 Grounds

Maintenance Service Orders

N/A

RANGE MAINTENANCE CONTRACT

Spec Item Title Performance

Objective Related Information Performance

Standard 4 Non-Recurring

Work Non-Recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES

FOR ISSUING

ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-Recurring Work ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

Non-Recurring work can be performed on MCB, Camp Pendleton and is not limited to the ranges listed in the inventory.

Services have been provided with minimal disruption of the site’s activities.

Upon completion of work or delivery systems and equipment are to be restored to operable condition and function properly in accordance with

OEM

specifications.

Work is accomplished per industry and OEM standards and those specified in this Task Order.

Work is accomplished such that when complete the systems do not present any hazard or danger to personnel or property.

Performance Standard