Attachment I PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT FUEL & GROUND FUEL SUPPORT SERVICES

and

FUEL STORAGE AND DISTRIBUTION

under

SOLICITATION SPE603-26-R-0528

at

NAVAL AIR STATION KINGSVILLE

Dated: April 10, 2026

Attachment I- PWS

TABLE OF CONTENTS

C-1.0 Requirements and Deliverables C-1.1 Responsibilities C-1.2 Facilities C-1.3 Detailed Plans C-1.4 Contract Turnover C-1.5 Quality Monitoring and Evaluation C-1.6 Staffing C-1.7 Key Personnel C-1.8 Service Personnel C-1.9 Correspondence and Visits C-1.10 Information and Records Management C-2.0 Performance Requirements C-2.1 Fuel Operations C-2.2. Bulk Storage Operations C-2.3 Internal Transfers C-2.4 Ground Fuels C-2.5 Recyclable and Recoverable Fuels C-2.6 Product Inventory and Accountability C-2.7 Product Quality Surveillance C-2.8 Maintenance C-2.9 Training C-2.10 Safety C-2.11 Environmental C-2.12 Security C-2.13 Incidental Equipment C-2.14 Use of Navy Facilities C-2.15 Air Show Fueling Services C-3.0 Contractor Furnished Equipment C-3.1 Vehicles and Equipment C-3.2 Records C-3.3 Disposition of Property C-3.4 Property Storage C-3.5 Equipment Inspection C-3.6 Other Contractor Provided Equipment and Supplies Appendix A: Facility Specific Information Appendix B: Definitions, Acronyms, and Abbreviations Appendix C: Reference Documents Appendix D: Common Access Card (CAC) Requirements ……………………………………………48

C-1.0 Requirements and Deliverables

C-1.1 Responsibilities: This Performance Work Statement (PWS) is established to identify reasonable and realistic Operational (needed) Missions, relevant and applicable, to stakeholders Non-Agency Functional Requirements. DLA Energy substantiated, an official justification during the budgetary approval process. This was conducted, during the validation of stakeholder requirements, associated with operational mission workloads. Based on the validation conducted, the PWS does not have inherently Military or Civil Service functions or redundancies of services. The PWS was developed and must be executed in accordance with DoDM 4140.25, DoDI 5000.74 and DLAM 5000.74. The contractor must be responsible, to ensure, any newly discovered, requested, and/or communicated operational workloads, beyond the scope-of-work(s), described in the contract or PWS, are immediately communicated to the Contracting Officer. Any out-of-scope workloads must not be performed by contractor without the prior, official approval from the Contracting Officer. The contractor must only execute the management, operation, maintenance, repair, product quality surveillance, inventory/accounting controls, security, safety, and environmental protection of the assets, properties and performance duties as identified in the PWS. The contractor must utilize best industry directives, regulations, and instructions, in accordance with Department of Defense (DoD), Federal, Navy, State, and Local References and Laws identified in Appendix C, along with the references listed within each individual subject reference. If a situation occurs where a conflict between two or more set of references exists, the overarching Directive or Law must take order of precedence. Any unresolved issues and nonconcurrences between Office of Secretary Defense (OSD) and Department of Defense (DoD) Component Heads or between two or more DoD Component Heads, or Agencies, must be addressed to the DLA Energy, Contracting Officer in accordance with DoDI 5025.01.

C-1.2 Facilities: Naval Air Station (NAS) Kingsville aviation bulk fuel storage compound is a compact system consisting of three (3) 20,000- barrel aboveground fuel storage tanks and the components to receive fuel by commercial tank truck, and supply product to the mobile refuelers at the fill stands.

The fuel storage compound, building 5722 houses the fuel laboratory, office and training space, and pump house controls. East across Forrestal Street is the fill stand, refueler truck parking, maintenance area, and the administrative compound. A two lane fill stand dispenses product to the refuelers kept in the adjacent parking area. The Fuel Dispatch Center, driver’s ready room, and a small office are located in Bldg. 4777. NAS Kingsville is home to Training Air Wing TWO, comprised of aviation units VT-21 and VT- 22 (T-45 Goshawk) that train Navy and Marine Corps Jet/Strike aviators for the Fleet.

C-1.2.1 NALF Orange Grove, On-station: The fuel facility at NALF Orange Grove is a compact system consisting of three (3) 25,000 gallon Cut and Cover fuel storage tanks, a covered fill stand/parking area, and receipt headers. The system is supplied by tank trucks via a receipt header. NALF Orange Grove also has a portable pantograph for hot refueling aircraft via the mobile refueling vehicle

C-1.3 Detailed Plans: The contractor must submit all detailed plans listed below to the Contracting Officer (KO) for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period. The contractor must ensure, the twelve detailed plans specify the identical proposed approach stipulated in their Proposal. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period.

Updates will be provided to the Contracting Officer Representative (COR) and KO for review. The KO must provide final approval, as to any changes. These plans must be used by the COR and Quality Assurance Evaluator (QAE) for monitoring and assessing contract performance, along with the Quality Assurance Surveillance Plan (QASP).

C-1.3.1 Contract Compliance Plan: The contractor must be responsible for ensuring compliance with contract performance requirements indicated in the PWS. A monitoring system must be used by the contractor to measure performance on a continuous basis throughout the contract performance period and any contract option periods. The Contract Compliance Plan (CCP) must include performance requirements for all the services, specific tasks listed, and the contractor’s own performance-based plans.

General performance criteria must include the contractor’s ability to provide continuous support capabilities as specified in the PWS, by record keeping, reporting procedures pertaining to administrative requirements, facility operations, upkeep of facilities, and grounds. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must address procedures for corrective actions including the resolution of any Contract Discrepancy Report (CDR) generated by the KO/COR.

The CCP must be made available for KO/COR review upon request at any time during the contract performance period.

C-1.3.2 Product Quality Surveillance Plan: The contractor must provide a comprehensive plan to ensure that products placed in the care of the contractor are properly handled, remain on-specification, and are ready for issue. The plan must include policy and procedure regarding product sampling, visual examination of samples, and the submission of samples needing further analysis to the regional fuel laboratory. In addition, the plan must outline the documentation of samples, test results, reports, records keeping applicability, and actions to be taken in case of unacceptable test results. The plan must fully outline contractor responsibilities for quality surveillance under this contract.

C-1.3.3 Maintenance Plan: The contractor must provide a detailed maintenance plan for assigned facilities, equipment, and system components. The Maintenance Plan must clearly outline the process of planning, programming, accomplishing, documenting, reporting all maintenance actions, by including the use of a contractor-furnished computerized maintenance management system (CMMS) to track maintenance for components and facilities at assigned locations, in compliance with all American Petroleum Institute (API) Standards, National Fire Protection Association (NFPA) Codes, National Electric Codes, Unified Facility Criteria (UFC), Environmental Protection Agency (EPA) Laws, Department of Defense (DoD), Federal, State, and Local requirements throughout the life of the contract.

The Maintenance Plan must identify a contractor-furnished computerized maintenance management system (CMMS) at each management team location. This contract site must have a web- link capability to communicate collectively (with each other software locations), operate independent at each location, and provide real time reporting of maintenance discrepancies, by sending automated emails to COR’s, QAE’s, and (when applicable) other stakeholders. The CMMS must have the capability to assign two system licenses, for one COR and one QAE’s (read only authorization roles). This is required, to ensure (both) command and control locations have capabilities to address any maintenance concerns. These CMMS read only roles must be used by the COR’s and QAE’s for monitoring and assessing contract performance, maintenance accomplish ratio’s, analytical maintenance data calls, and used in conjunction with the QASP.

The plan will be continuously reviewed over the course of the contract and any need for changes, must be communicated to the contractor through the KO (IAW C-1.3), as all final changes must be approved by the KO. The complete Maintenance Plan will include a copy of all maintenance action forms signed by the maintainers and managers, along with applicable reports to be generated by the CMMS.

C-1.3.4 Operations and Staffing Plan: The contractor’s plan must contain a comprehensive and detailed matrix that outlines all manning aspects, to include sub-contracting, and requirements regarding the management and labor force to undertake the required tasks. The plan must include a detailed organization chart showing the number of key and service employees identified by job classification, wage determination, full or part time equivalent status, a brief description of the tasks to be performed, and the duty description of the employee that will perform the task described for a typical seven-day workweek must be included. The quantified manning approach must be concise in meeting PWS, Appendix A, workloads. Additionally, an operational matrix defining how the proposed staffing of full-time and part-time equivalents must meet the workload requirements for a typical seven-day workweek, and higher known tempo of operations must also be included. The contractor must include the above-mentioned information as a part of the contractor’s proposal submission in response to the underlying solicitation for this contract and ensure that both (Operations and Staffing) matrix(s) and plans. Operating and Staffing hours are detailed in Appendix A. The Staffing Plan must be submitted with the Contractor’s proposal and submitted for approval any time the contractor makes changes to staffing levels or positions.

C-1.3.5 Environmental Protection Plan: The contractor must submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The contractor’s plan must be site specific, cover all areas, facilities, equipment, duties, and tasks for which the contractor is responsible, establish mishap reporting procedures as required below, and elaborate on issues that may be unique to the activity. CNIC appoints shore Navy On-Scene Coordinator (NOSC) and provides policy guidance for planning, coordination, and reporting incidents on shore and offshore within 12 nautical miles of land. The contractor must not be assigned any NOSC duties, at any Naval Installation. The plan must comply with all applicable DoD, Federal, Navy, State, and Local References and Laws identified in Appendix C.

C-1.3.6 Equipment Provisioning Plan: The contractor must identify and include the types and quantities of vehicles, major equipment items, powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines necessary to support the locations under this contract proposal. Upgrading or modifying equipment to meet specific on station public over-the-road requirements, licensing or obtaining permits for equipment and personnel, and the adherence to insurance requirements must be the responsibility of the contractor. Vehicles and major equipment items, powered grounds maintenance equipment, must be in an up-to-date maintenance, and operational condition to withstand the entire contract period. All vehicles and equipment must meet the performance requirements of the latest versions of: National Fire Protection Agency (NFPA) 407, Standards for Aircraft Fuel Servicing, Department of Transportation (DOT) 406, National Fire Protection Agency (NFPA) 385 Standard for Tank Vehicles for Flammable and Combustible Liquids, ATA Spec 103 Standards for Jet Fuel Quality Control at Airports, and other Federal Policies/Laws as applicable.

Information relevant to equipment capabilities such as and not limited to manufacture date, mileage/hours, make, and model along with the maintenance plan for assigned vehicles and equipment, must identify each piece, and will be utilized in determining operational abilities. Contractor equipment must be on site and available at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays with procuring equipment it will do so at contractor expense to ensure there is no disruption of service. Any proposed vehicle fleet and equipment must meet the performance requirements and specifications as stated in this PWS. The contractor must include the above-mentioned information as a part of the contractor’s Equipment Provisioning Plan.

C-1.3.7 Contract Contingency Plan: The contractor plan must outline detailed procedures and processes, to ensure there are no significant interruptions. The plan must provide specifics regarding labor issues as may result from potential strike actions, military contingency, war time, and emergent staffing requirement, (including subcontracting where required), and the replacement of equipment. The contractor must be responsible for repairing or replacing inoperable equipment or obtaining additional equipment and labor required to carry out day-to-day and contingency operations. The plan must include contingencies for major/minor breakdowns or unavailability of contractor-furnished equipment such as vehicles, major equipment items, powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines, necessary to support the locations under this contract proposal. The contingency plan must detail fluctuating quantities of equipment, such as one refueler out of service, two refuelers out of service, three to four or more, and a resolution for each situation without any interruption of customer service. Contractor must note the availability of Incidental Equipment (as further defined in C-2.13 and Appendix A), which includes Navy-owned personal equipment, such as truck operated mobile pantographs, lab equipment, and any equipment categorized as “personal” equipment, which are considered incidental to the fuel facilities and made available for contractor’s use in the performance of the contractor’s service obligations and PWS workloads, and which remain the responsibility of the Navy to purchase/replace, as needed, in support of the locations identified under this contract. The contractor must perform operator level maintenance, which includes, without limitation, the lubrication of machinery and replacement of filters and small parts, by utilizing hand tools, and excludes any system level maintenance. All parts and materials must be purchased by the Navy (Operation and Maintenance, Navy (O&M, N)), in accordance with NAVSO P-1000.

C-1.3.8 Security Plan: The contractor must provide a detailed plan and identify their responsibilities for maintaining the security of incidental facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, random patrols of fuel management facilities and pipelines, Automated Data Processing (ADP) security, and other minimal force protection measures. The contractor is not authorized or responsible to provide installation escort services in accordance with OPNAVINST 5530.14, Navy Physical Security.

C-1.3.9 Inventory Control and Accountability Plan: A detailed plan must be written to ensure contractor compliance with the inventory, accounting, and reporting requirements of DoDM 4140.25, DoD Management of Bulk Petroleum Products, Natural Gas and Coal, and DLA Energy and Navy instructions, DLA Energy P-7 Policy, regulations, and other policies as applicable

C-1.3.10 Safety Plan: The contractor must provide a detailed plan outlining procedure necessary to maintain safety in accordance with applicable DoD, Federal, Navy, State, and Local References and Laws identified in Appendix C. This plan must include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident/incident reporting, and safety procedures during general fuel handling operations. The plan must identify, the responsible individual that will monitor the safety program and maintain records.

C-1.3.11 Training Plan: The contractor must provide a comprehensive plan outlining training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance, and record keeping. Training required by applicable DoD, Federal, Navy, State, and Local References and Laws identified in Appendix C.

C-1.3.12 Fuel Safety Plan: The contractor must provide a detailed plan outlining the fuel systems applicable to the contracted locations, product handling characteristic and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

C-1.4 Contract Turnover: During the ten working days prior to the start of contract performance, the outgoing contractor must permit the incoming contractor access to the applicable fuel facilities to observe their operation. During this ten-day period, the incoming contractor must receive assistance from the outgoing contractor, DLA Energy representatives, and the COR to accomplish a joint facilities turnover inspection, to include product testing, inventory of product, and audit of property. The outgoing contractor must also provide the incoming contractor with all relevant information concerning the facility and its operation, including maintenance records, and engineering documentation. The incoming contractor must protect and not disclose any proprietary information of the outgoing contractor discovered during the turnover period.

The outgoing contractor must have all contractor furnished equipment (CFE) removed from the installation 30 calendar days after the termination or expiration of their contract date.

C-1.5 Quality Monitoring and Evaluation: DLA Energy will utilize a Quality Assurance Surveillance Plan (QASP) to monitor and evaluate the contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of contractor’s performance. The CMMS read only roles must be used by the COR’s and QAE’s for monitoring and assessing contract performance, maintenance accomplish ratio’s, analytical maintenance data calls, and used in conjunction with the QASP. The COR can manage the frequency of surveys to address contract compliance concerns, based on trend analysis.

C-1.6 Staffing: The contractor must provide sufficient staffing to accomplish identified functions and tasks to include simultaneous operations that are identified in Appendix A. Staffing full-time employee(s) must consist of a minimum ratio of one, for each listed function/primary position, as identified in C-1.7 through C-1.7.6, C-1.8 through C-1.8.7, and Appendix A. These primary positions must be staffed with as many full-time employees, as may be required, based on the manning/working hours of operations, the workload requirements, simultaneous operational requirements, and as identified in Appendix A and Table 1. There is no provision for augmentation or overtime. One full-time employee must be equivalent to 2080 annual hours, and one part-time employee(s) must be equal to 1040 annual hours. The contractor’s staffing must be flexible and fully capable of meeting identified demands of hot and cold aircraft fuel services (to include transient aircraft), ground fuel services, bulk fuel storage, fuel offloading (extended offloading), internal transfer operations, quality surveillance, general management, and administrative functions based on current, projected, and historical workload demands as identified in Appendix A. In addition, contractor’s staffing must be able to support multiple aircraft servicing via mobile refuelers to provide hot and cold refueling services.

C-1.6.1 Workload: The contractor must plan to provide simultaneous operations as defined within the periods established in Appendix A. Based on historic information, control center notifications, and coupled with current flight schedules, aircraft/squadron deployments, exercise, and training schedules provided in accordance with NAVAIR 00-80T-124 by Air Operations (Air Plan), the contractor must be fully responsible for adjusting (increasing and decreasing) levels of services, along with providing personnel, and equipment to meet workload demands for day- to-day operations . The contractor is expected to exercise good judgement in the operation of their refueling equipment and personnel. In the event of a conflict between refueling/defueling operations, the Air Department, Duty Officer shall be contacted to provide a final decision between aircraft mission requirements for the Airfield. In the event there is a conflict between NAVAIR 00- 80T-124 and local instructions, NAVAIR 00-80T-124 supersedes the local instruction. Unforeseen workloads such as the testing of fuels after normal laboratory duty hours or contingency support of any type are not quantified but are required to be supported.

C-1.6.1.1 Scheduled and Recurring Event: Once the installation is notified of an event, the installation will provide the contractor documented information outlining anticipated dates, number(s) and types of aircraft, number(s) of anticipated sorties, and historical information regarding aviation and ground fuel requirements in order to support known, scheduled, and recurring event, annual large force exercises, tactical training, and competition events, or air shows. The contractor must be given access to event planning meetings to meet missions. In concert, the contractor must fully document all services provided for all specified events.

When the contractor is informed or becomes aware of scheduled or unscheduled events which are out-of-scope of this current PWS, the contractor must immediately inform the KO, to avoid unauthorized commitments. Any decisions made between the contractor and any other parties, leading to the provision of services by the contractor, without the official authorization of the KO, are made at the contractor’s expense.

Note: Monthly Surge-Flight Operations are scheduled to include four (4) weekend flight operations per month, occurring on either Saturday(s) or Sunday(s) (but not both) to make-up for lost flying hours.

C-1.6.2 Knowledge and Skills: The contractor must ensure that personnel assigned to identified tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with applicable DoD, Federal, Navy, State, and Local References and Laws identified in Appendix C. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read, and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose required detailed reports. All employees must be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices such as tapes, thermometers, hydrometers, and other instruments as may be used during the receipt, handling, inventory, and issue of petroleum products.

C-1.6.3 Employment Standards: All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all DoD, Federal, Navy, State, and Local References and Laws identified in Appendix C, regarding employment at, and entry to Naval Facilities. The contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, medical assistance, the use of the exchange, and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

C-1.7 Key Personnel: The Corporate Executive Officer, Terminal Manager and Assistant Terminal Manager are mandatory key personnel, and must have the required education, training, background/experience, and skills necessary to make fiscal and management decisions, direct personnel, and collaborate solutions with individuals, at different levels of corporate management, civil service representatives, and/or military personnel for this contract. The contractor staffing roster information must be incorporated into the monthly Common Access Card (CAC) Log.

C-1.7.1 Corporate Executive Officer(CEO): To assure continuity between the contracted location, activity, and corporate office, the contractor must employ an executive who, for the duration of the contract, can make fiscal, management, and administrative decisions concerning this contract. CEO must have a complete understanding of the terms and conditions of this contract and should be knowledgeable of the management, operation, and maintenance of fixed and mobile fuel systems and bulk fuel storage facilities equivalent to the extent outline herein.

C-1.7.2 Terminal Manager (TM): The TM must have experience relevant to the facilities, contractor provided equipment, in bulk fuel storage and distribution systems, the maintenance and upkeep of barge pier facility, mobile (aviation and ground) fuel servicing equipment, direct aviation fuel servicing equipment, quality surveillance of aviation and ground fuel products, aviation and ground fuel inventory, accounting, and administration. Practical experience in the basic design and layout of petroleum facilities, component makeup and flow characteristics of storage piping systems, and the ability to read and understand basic drawings, blueprints, and system specifications. DLA Energy Policy P-32 provides training requirements and procedures for the TM. The TM must comply with DLA Energy Policy P-32 and complete all training requirements established therein. This training is funded by DLA Energy. TM must have extensive knowledge of Automated Fuel Handing Equipment (AFHE), (if system is installed), and be capable to collaborate scheduled movements of fuel. Temporary replacements for this position are required to have the same qualifications listed above. Other than those administrative duties commonly associated with and carried out by an individual in a management position, the TM must not have collateral duties. Likewise, a non-TM, hired primary position cannot perform a TM primary position, as a collateral duty.

C-1.7.2.1 Supervisory Experience: The TM must have three years of experience in petroleum storage and distribution operations, airfield petroleum services, and fuel systems maintenance within three years immediately prior to the contract start date or the individual’s hiring date. That experience must have been specialized supervisory training with emphasis in equipment inspection, operation, maintenance, inventory management, and environmental compliance. The contractor must not be assigned any NOSC duties, at any Naval Installation. In addition, the TM’s will complete required underground and aboveground storage tank Operator Training and Spill Response Training.

C-1.7.3 Assistant Terminal Manager (ATM): The ATM must have a minimum of two years of commercial or military experience in the fuel petroleum and terminal operations, bulk storage and distribution services and operations, petroleum equipment/systems maintenance, laboratory and/or environmental compliance prior to the performance start date or individual’s hiring date. The individual must have a minimal two years of specialized experience in the following positions: Accountant, Dispatcher/Computer Operator (DCO), Lead fuel distribution system operator (FDSO),. After the individual hiring date, they must attend Joint Responsible Officer and Fuels Terminal Manager Course at the first available course date. This management position may have collateral duties such as: Fuel Distribution System Operator, Driver/System Operator, Laboratory Technician to supplement the day-to-day workforce. However, the ATM may not act as the Dispatcher/Computer Operator, Fuel Distribution Systems Mechanic (FDSM), and Accountant. The contractor ATM who is elevated to the Terminal Manager position, short or long term, must not have any collateral duties.

C-1.7.3.1 Supervisory Experience: The ATM must have a minimum supervisory experience equivalent to that outlined in Section C-1.7.2.1, with an emphasis in equipment inspection, operation, maintenance, inventory management, and environmental compliance.

C-1.7.3.2 Availability: Either the TM or ATM must be locally available for oversight 24 hours,7 days a week.

C-1.7.4 Replacement of Key Personnel: In the event it becomes necessary to replace any key personnel, the contractor must immediately notify both KO and COR, as to the final workday or termination date of the outgoing person. A plan outlining specific dates/time frames for the replacement of the key person must be provided to the KO and COR. Key personnel are salary base positions and proposed replacement must have qualifications that are equal to or greater than the qualifications of the person being replaced.

C-1.7.5 Resumes: Resumes must be submitted to DLA Energy, for key personnel, immediately, and prior to Performance Period (start of contract). The resumes will be reviewed and assessed based on job description vacancy and required standards. A replacement candidate’s resume must be submitted for review and assessment prior to assuming duties. Key personnel are salary base positions and proposed replacement must have resumes which meet qualifications that are equal to or greater than the qualifications of the person being replaced.

C-1.8 Service Personnel: The United States Department of Labor is responsible for the administration of federal laws governing occupational safety and health, wage and hour standards, unemployment benefits, reemployment services, and occasionally, economic statistics. The contractor service personnel, primary job description is listed in the PWS, must remain mandatory, and required to be identified in contractor proposals. In the event there is no wage determination listing for a class of service, for any service personnel, the contractor must submit a request to conform to a specific salary category, to the DLA Energy, KO with the contractor initial offer.

C-1.8.1 Dispatcher/Computer Operator (DCO): The Fuels Dispatcher must possess sufficient skills to effectively operate the dispatch system and Business System Management-Enterprise (BSM- E)/Enterprise Business System (EBS). He/she must also be familiar with the use of Microsoft standard office products such as Word and Excel to ensure that daily fuel operations are conducted in an effective and efficient manner. In addition, dispatchers must be knowledgeable of radio communications, instructions/regulations pertaining to fueling and defueling of military and civilian aircraft, and military forms used to document aircraft fuel servicing. He/she must demonstrate familiarity with the layout of the base and outlying fields as well as the airfield and aircraft parking areas and restrictions applicable to servicing aircraft within those areas. Individuals acting as dispatchers must be capable of communicating in English, both orally and in writing. Except for those administrative and accounting duties outlined within this PWS, dispatchers must not have collateral duties. The Dispatcher must be familiar with the Facilities Response Plan (FRP).

C-1.8.2 Accounting Clerk’s III(AC-III): The AC’s-III must be fully knowledgeable of manual and automated fuel management, inventory, and accounting systems. Possess sufficient skills to effectively operate Business Systems Modernization-Enterprise(BSM-E)/Enterprise Business System (EBS), Fuel Manager Defense (FMD), Automated Fuel Service Station (AFSS) module, Energy Enterprise Business Portal (EEBP), Wide Area Workflow (WAWF), Power Track, Electronic Point of Sale (EPoS), and any other applicable to the processing of fuel management, inventory, and accounting data. The AC-III must be efficient in computer skills to use client/server applications in a Microsoft Windows environment, including Microsoft Office products such as Word, Excel, and PowerPoint; other commercial off the shelf applications, utilities;

and custom software in such a manner that daily fuel transactions are recorded accurately. Skills must include the use of the real time information systems, the manipulation of data within the Fuel Manager Data system and the related fuel management modules and status systems. Those skills must include the ability to logon;

shutdown; initiate modems; manipulate files and resolve technical issues and problems required to maintain a fully functional file, records, and reporting system; send and receive email; and to use web browsers to send and receive information in accordance with DLA Business System Modernization Interim Policy and Procedural Guidance for the receipt, handling, issue, inventory, and accounting of petroleum products. Additionally, the TM must ensure that a fully trained alternate/back-up accountant will process transactions when the primary accountant is not available for duty to ensure compliance with DoDM 4140.25, Segregation of Duties.

Temporary replacements for this position are required to have the same qualifications listed above. Other than those administrative duties commonly associated with and carried out by an individual in an AC’s-III primary position, the AC’s-III must not have collateral duties. Likewise, a non- AC’s-III, hired primary position cannot perform an AC’s- III primary position, as a collateral duty.

C-1.8.3 Truck Driver, Tractor-Trailer’s (TD-TT’s): The TD-TT’s must be qualified to perform fuel servicing operations (refuel/defuel) by mobile fuel servicing equipment/trucks, truck operated mobile pantograph, hose sets or carts, and fixed direct fuel servicing systems (hydrants). A TD-TT’s must perform deadman operations and may be trained to perform other duties, such as hot refueling fire watch, nozzle operator, or refueling director tasks, within a pit operation. Drivers must be trained in the appropriate use of radio procedures. TD-TT’s must pass a contractor administered base and flightline familiarization test; and additional mandatory installation flightline courses, which can include but not limited as the: Airfield Operators Course, practical equipment/facility competency tests, and must be certified, by the contractor, as qualified, and the individual’s training record updated prior to the unsupervised operation of any fuel, and defueling servicing equipment. The contractor must recertify personnel annually or as required. TD- TT’s must be familiar with safety regulations applicable to aviation and ground fuel servicing operations on and around the airfield and supported activities. Unless specifically directed by the KO, the contractor is not responsible for the staffing of the fire watch, nozzle operator, or refueling director positions. The squadron or organizational unit receiving fuel services must remain responsible for providing required staffing, other than deadman operator. Temporary replacements for this position are required to have the same qualifications listed above.

C-1.8.4 Fuel Distribution System Operator’s (FDSO’s): The FDSO’s must have practical experience in operation of bulk fuel distribution systems. The FDSO’s must be able to perform receipt, issue, storage, spill cleanup, preventative maintenance scheduling, hazardous waste, and petroleum quality surveillance operations. Temporary replacements for this position are required to have the same qualifications listed above.

C-1.8.5 Laboratory Technician’s (LT’s): The LTs must have a minimum of one-year experience in the use of common fuel sampling equipment, aviation, and ground fuel sampling procedures, and conducting laboratory tests of petroleum products commensurate with the level of analysis required to be performed at the assigned locations. Personnel performing these duties must be properly trained in accordance with applicable regulations and assigned to perform the full spectrum of quality surveillance sampling and testing.

These duties may be required to include weekend and holiday fuel support. Temporary replacements for this position are required to have the same qualifications listed above. Other than those administrative duties commonly associated with and carried out by an individual in a LT primary position, the LT must not have collateral duties. Likewise, a non-LT, hired primary position cannot perform a LT primary position, as a collateral duty.

C-1.8.6 Replacement of Service Personnel: In the event it becomes necessary to replace any service personnel, the contractor must immediately notify both the KO, and COR, as to the final workday or termination date of the outgoing person. A plan outlining specific dates/time frames for the replacement of the service person must be provided to the KO and COR. Service personnel are wage determination positions and proposed replacement must have qualifications that are equal to or greater than the qualifications of the person being replaced.

C-1.8.7 License, Special License, Skills, Training, and other Certifications: All drivers and operators must be licensed in accordance with the vehicle operating laws, regulations, and code for the state in which they will operate and must be/remain in compliance with all such requirements for the duration of their employment under this contract. The contractor must ensure that drivers required to operate vehicles and equipment on public roads are licensed for the class of vehicle to be operated on such public roads. The State of Texas mandates that all personnel who will operate fuel-servicing vehicles on or off station must hold a current and valid Commercial Drivers License (CDL) with Hazardous Endorsement. Specific fuel operation tasks may require other special skills, training, or certifications. Personnel will be required to maintain other skills, training, or certification for the operation of heavy equipment on and off base. The contractor must evaluate task requirements and provide enough qualified personnel to complete tasks in accordance with all applicable DoD, Federal, Navy, State and Local References and Laws identified in Appendix C and as set forth by the Department of Transportation

C-1.9 Correspondence and Visits: The contractor must notify the COR of all visits or notice of intent to visit contract management, its employees, or the contracted facilities by any federal, state, local representative, base (military) office/agency, union representative, or contract corporate officers. Except for that considered to be company or proprietary correspondences. The contractor must establish and maintain a visitor’s log showing name of all visitors, date of visit, time of visit, organization, and reason for the visit.

C-1.10 Information and Records Management: Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency in compliance with DoD, Federal, and State requirements. In addition, special reports may be requested for audits, inspections, reviews, and research. Should proprietarily company, or non-DoD maintenance, and accounting systems be installed by the contractor, the contractor must provide continuous secure web access or access to a secure workstation. Upon termination of the contract, all records except personnel files, training records, contractor-furnished equipment records, and proprietary company management records must be turned over to DLA Energy.

C-2.0 Performance Requirements

C-2.1 Fuel Operations: The contractor must receive, maintain, store, sample, test, internally transfer, and issue petroleum products throughout NAS Kingsville and any outlying fields, by utilizing infrastructure property, incidental equipment, and contractor-furnished equipment. The contractor must be responsible for all fuel-servicing operations and safeguarding facilities, equipment, and fuel products under its control during normal and adverse conditions.

C-2.1.1. Dispatch Control Center: Requests for all fuel services must be taken by and processed by the Dispatcher/Computer Operator, at the fuel dispatch center. Based on the specific request, equipment and personnel must be dispatched and controlled as needed to satisfy the request received.

All requests for fuel services must be recorded, monitored, and historically kept, by using Business Systems Modernization-Enterprise (BSM-E), Enterprise Business System (EBS), Fuel Manager Defense (FMD), Automated Fuel Service Station (AFSS) module, Energy Enterprise Business Portal (EEBP), Wide Area Work Flow (WAWF), Electronic Point of Sale (EPoS) and NAVAIR 00- 80T-109 template or similar form, appropriate software, and business systems. The dispatchers must ensure all documents are legible and accurate, must generate required reports, and ready all documents and pass down logs for submission to the fuel accounting office by 0800 Monday through Friday. Weekend/holiday documents must be submitted the next duty day following the weekend or holiday. The contractor must advise the COR of any circumstance that may result in the inability to perform the required services in a timely manner. The control center must be staffed by contractor personnel during hours of operation as required in Appendix A.

C-2.1.2 Fuel Servicing: The contractor must issue, defuel, and provide off-station fuel services to aircraft and support equipment by mobile fuel servicing vehicles and portable/mobile pantograph systems. Aircraft fuel services must comply with Naval Air (NAVAIR) 00-80T-109, Aircraft Refueling Naval Air Training and Operating Procedures Standardization (NATOPS) Manual, NAVAIR 00-80T-124, Airfield Operations Manual, and all other applicable military, federal, and commercial policies regarding the performance of aircraft fuel servicing operations. Since off-station fuel services will require movement of mobile fuel servicing vehicles and transportation of JAA between installations and possibly onto public roads, such vehicles must comply with all applicable federal, state, and local rules and regulations regarding the operation of vehicles on highways and public roadways. It is the responsibility of the contractor to identify situations where the contractor believes applicable guidance conflicts. If a situation occurs, where a conflict between two or more set of references exists, the overarching Directive or Law must take order of precedence. The contractor must immediately inform the KO, to avoid unauthorized commitments, and eliminate out-of-scope contractual concerns.

C-2.1.3 Performance of Services: The contractor must provide refueling and defueling services as identified in Appendix A. The request for service must result in the dispatch and arrival of a truck/operator to the location identified by the requesting activity within the established priority in the Airfield Operations Manual. If an individual request for service encompasses multiple aircraft and simultaneous refueling operations of such aircraft, then truck/operator must provide simultaneous refueling. If simultaneous refueling is not requested, then the truck/operator should respond to subsequent aircraft in the priority provided by the requesting activities. Truck/operator must not service aircraft to which they are not directed without approval by the dispatch center. The contractor’s performance is measured from time of request received at the dispatch center to time of arrival to requesting activity location and the same for individual request encompassing multiple aircraft. If an activity submits a complaint, circumstances must be annotated by the dispatch center, in the remarks section of the contractor dispatch control log. The COR must evaluate each complaint and identify all contributing facts which may or may not have contributed to mission failure, on a case-by- case basis. If any personnel action or lack of action caused unacceptable performance, the delay is not valid, and the contractor is responsible to notify the COR. If the complaint is deemed valid and resulted in a mission failure, the COR must notify the KO.

C-2.1.3.1 Mobile Fuel Servicing Equipment: The contractor must provide the fuel servicing equipment in sufficient numbers to undertake the workload. The contractor must fully maintain all furnished trucks, tractors, equipment fuel tanks, refueling/defueling systems, and components ready for dispatch condition.

Equipment inspections and product sampling/testing, periodic Type "C" product analysis, must be completed and documented prior to the initial dispatch of the equipment for the duty day.

C-2.1.3.2 Portable Pantograph (Hot) Refueling: The Contractor must provide sufficient staffing to simultaneously operate two mobile hot refueling pantographs at NAS Kingsville within the operating hours that are identified in Appendix A and must be requested 24 hours in advance. As Required (AR) services for Saturday or Sundays must be requested 24 hours in advance to the contractor. The contractor at NALF Orange Grove, must provide the sufficient staffing for hot refueling services as identified in Appendix A. In all cases, the Contractor assigned truck deadman control operator must remain in control of all hot and cold refueling operations. Mobile hot refueling is defined as the use of mobile refueling vehicles in conjunction with the use of a mobile pantograph system, or additional ancillary components (hoses, nozzles, etc…) to refuel aircraft while engines are running.

C-2.1.3.3 After Hours Notification: The contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergent services or workforce augmentation is required without prior coordination/notification. Aircraft fueling services and emergency requests, impacting missions, required outside of the normal hours of operation, without prior coordination/notification, must be met within two (2) hours, as measured from the time the contractor is notified until the operator is in position to perform the service required. The contractor must meet these requirements for after-hours service. All after hours support must be contractor’s responsibility under the Monthly Usage Charge CLIN without increased cost.

C-2.1.3.4 Off Station Operations: If required, aviation and ground fuel deliveries over public roads to off station locations must be accomplished using equipment that is configured and licensed/permitted for use on public roads. All Federal, State inspections, licensing or permits, and insurance requirements for the equipment used, must be the responsibility of the contractor. Furthermore, the contractor must ensure that cargo quantities and vehicle weights are adjusted to meet all Federal, State, and highway laws, regulations, and codes for traveling over public roads.

C-2.1.3.5 On Station Operations: Any Naval Facility/Area of Operation (AoO) or locations that is identified in Appendix A, that requires staffing, besides emergency functions.

C-2.1.3.6 Jet Fuel Services Data: The Squadrons and Aircraft Assigned Table found in Appendix A, is a breakdown of squadrons/aircraft currently assigned to the airfield and provides a local picture of the services required on a day-to-day basis. The contractor must keep this table, as well as the home station aircraft database in FMD, current.