Attachment G - Vendors Deviation Form.xlsx

This is a Vendors Deviation Form for the UI Modernization System contract opportunity in Kentucky. The form is designed to allow vendors to document and request deviations from the stated contract requirements during the bidding process. The document provides a structured template for bidders to identify specific contract provisions, specifications, or terms from which they seek exceptions, along with detailed explanations of the requested deviations and their justifications. The form requires vendors to clearly articulate why standard requirements cannot be met and what alternative approaches or solutions they propose. This submission vehicle enables Kentucky to systematically track and evaluate non-conforming bids while maintaining transparency in the procurement process.

The Vendors Deviation Form establishes clear protocols for how deviations will be documented, reviewed, and considered during contract evaluation. Vendors are required to provide comprehensive information about each deviation request, including the specific requirement being modified, the rationale for the deviation, and any supporting documentation. The form facilitates organized communication between bidders and the state agency, allowing decision-makers to assess whether proposed deviations materially impact project scope, quality, timeline, or cost. Acceptance of deviations remains at the discretion of Kentucky and the contracting agency, with all deviation requests subject to formal evaluation as part of the overall bid assessment process.