Attachment G Exhibit 7 - Consolidated QASP and Broker Evaluation Sheet - Template.docx

Exhibit 7

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Real Estate Acquisition Support Services Interim ☐ / Final ☐

IDIQ Contract Number: Blank until Contract award

Task Order Number: Blank until Task Order award

Project Name/Location: Blank until Task Order award

Contract/Order Description: This Real Estate Acquisition Support Services package supports effective communication between Office of Real Property (ORP) and offerors in procurements; provides expertise in market research and commercial real estate transactions and financing; supports data and documentation organization, assembly and storage; and increases efficiency in lease contracting actions for project(s) that involve multiple vendors (lessors).

Contractor’s Name: Blank until Contract award

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to monitor Contractor performance. This QASP describes:

· What will be monitored; and

· How monitoring will take place; and

· When monitoring will take place: and

· Who will conduct the monitoring; and

· How monitoring efforts and results will be documented.

Government Roles and Responsibilities

The following personnel shall oversee and coordinate surveillance activities:

a. Contracting Officer (CO) and/or Contract Specialist (CS) - The CO/CS shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract/order terms, and shall safeguard the interests of the United States in the contractual relationship. The CO/CS shall also assure that the Contractor receives impartial, fair, and equitable treatment under this task order. The CO is ultimately responsible for the final determination of the level of acceptability of the Contractor’s performance.

Assigned CO: Blank until Task Order award

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the task order and shall assure proper Government surveillance of the Contractor’s performance. The COR shall keep a quality assurance file. This file shall contain all quality assessment reports, supporting documentation, Contractor comments, and corrective-action records. Interim and final TO performance assessments completed under this QASP may be used to support annual CPARS evaluations of the Contractor’s performance under the IDIQ contract. The COR/PM is not authorized to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

Assigned COR: Blank until Task Order award

Contractor Project Manager(s) Representative:

a. Project Manager(s) – Blank until Task Order award

b. Other Contractor Personnel – Blank until Task Order award

Performance Standards and Methods

Performance Standards define required performance for each of the performance objectives. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards.

Minimum Contract Quality Standards of the PWS for each of the performance criteria are Technical Quality, Cost Control when applicable, Schedule/Timeliness, and Management or Business Relations. Document Quality, Personnel Technical Quality, and compliance with Task Order and PWS requirements are evaluated under Technical Quality. The Government will use the Broker Evaluation Sheet, provided at the end of this document. The Contracting Officer Representative/Project Manager (COR/PM) shall use any or a combination of the surveillance methods listed below in assessing performance using this QASP.

Schedule/ Timeliness

Cost Control: Cost Control applies only when the applicable Task Order identifies a Government-approved cost-control benchmark, target, or negotiation objective. The Task Order shall identify the benchmark, the measurement method, the data source, and the responsible Government official for validating results. In the absence of an identified benchmark or applicable cost-control requirement, Cost Control shall be marked “N/A.”

After task order award, both the contractor’s Project Manager and the VA COR shall sign this document.

Contractor Acknowledgment:

VA COR:

Broker Performance Evaluation Sheet I. Instructions

· The evaluation should include a clear, plain language description of the principal purpose of the contract or order. The evaluation should reflect how the contractor performed. The evaluation should include clear relevant information that accurately depicts the contractor’s performance and be based on objective facts supported by program and contract or order performance data. The evaluations should be tailored to the contract type, size, content, and complexity of the contractual requirements.

· Evaluation factors for each assessment shall include, at a minimum, the following:

i. Technical (quality of product or service).

ii. Cost control (N/A unless a Cost Control requirement is expressly established in the applicable Task Order.).

iii. Schedule/timeliness.

iv. Management or business relations.

· Evaluation factors may include subfactors.

II. Task Order Performance Evaluation Rating Definitions

III. Project Information – Please fill in the following fields that have not been pre-populated.

· Project Number: [Pull from Task Order]

· Project Title: National Broker IDIQ Contract; [Task Order Name]

· Vendor/Broker Name: [Pull from Vendor File Request Form]

· Vendor/Broker Address: [Pull from Vendor File Request Form]

· Unique Entity ID (UEI): [Pull from Vendor File Request Form]

· Product/Service Code: R402

· NAICS Code: 531210

· Evaluation Type:

· Period of Performance Being Assessed:

· IDIQ Contract Number: [Insert base IDIQ contract number]

· Task Order Number: [Pull from Task Order]

· Estimated/Actual Completion Date:

IV. Broker Evaluation Results

· Name of Assessing Official:

· Title of Assessing Official:

· Organization:

· Phone Number:

· Date:

Technical Quality

Cost Control

Schedule/Timeliness

Management or Business Relations

CPARS-Supporting Information Identify significant strengths, deficiencies, recurring performance trends, corrective actions, unresolved concerns, and other documented information relevant to evaluation of the Contractor’s overall performance under the IDIQ contract. Identify applicable supporting records, including quality-assurance reports, correspondence, deficiency notices, corrective-action documentation, deliverable reviews, or other contemporaneous documentation.

Strengths/Positive Performance:

Deficiencies/Performance Concerns:

Corrective Actions and Status:

Recurring Trends or IDIQ-Level Considerations:

Supporting Documentation Identified:

Recommendation of Assessing Official:

Assessing Official Name: _____________________ Assessing Official’s Signature: _____________________ Date: ____________________

Contractor Acknowledgment/Comments:

Broker Name: _____________________ Broker’s Signature: _____________________ Date: ____________________ Send final executed document to NBCTasking@va.gov and OFATasking@va.gov. Please retain a copy of this document.