Attachment F_Bid Specs_CN.docx

South Carolina Vocational Rehabilitation Department ATTACHMENT F: Bid Specification Packet (CN)

· THE VENDOR SHOULD BE ADVISED THAT WHEN THE MODIFICATIONS ARE COMPLETE, A REHABILITATION ENGINEER WILL BE PRESENT AT THEIR LOCATION ON THE FINAL DAY OF THE DELIVERY/FINAL FITTING TO INSPECT THE VEHICLE AND ENSURE THAT THE MODIFICATIONS WERE DONE TO SPECIFICATION AND THAT THE WORK WAS PROPERLY PERFORMED. PAYMENT WILL BE WITHHELD FROM THE VENDOR UNTIL THE VEHICLE PASSES THE ENGINEER’S INSPECTION.

· THE SUCCESSFUL VENDOR MUST INFORM REHABILITATION TECHNOLOGY OF THE PLANNED FINISH DATE OF THE MODIFICATIONS AND SCHEDULE THE FINAL FITTING/INSPECTION AT LEAST TWO WEEKS IN ADVANCE TO ENSURE TIMELY INSPECTION AND THUS PROMPT PAYMENT.

· THIS EQUIPMENT MUST BE INSTALLED ACCORDING TO THE LATEST AVAILABLE INSTALLATION DIRECTIVES ISSUED BY EQUIPMENT MANUFACTURERS, AND NMEDA. IT IS THE SOLE RESPONSIBILITY OF THE SUCCESSFUL VENDOR TO HAVE THE MOST CURRENT INSTALLATION INSTRUCTIONS.

· VENDOR SHOULD REFERENCE NMEDA GUIDELINES FOR MODIFICATION REQUIREMENTS AS NOTED IN THE PUBLICATIONS SECTION AT WWW.NMEDA.ORG.

DESCRIPTION OF CLIENT AND VEHICLE TO BE MODIFIED:

The client is a 35 year old man who uses a power wheelchair for mobility. He will be purchasing a used 2023 or newer Toyota Sienna chassis for new modification, for transport only (client will not drive). This can include already-modified vehicles, as long as the modification is not used. VR will pay the cost of the modifications separately from the chassis, which will be covered by the consumer.

The cost of the adaptive equipment will be covered by the South Carolina Vocational Rehabilitation Department (SCVRD).

A detailed list of the modifications and adaptive equipment can be found on the following pages. Once the awarded vendor is determined, that vendor shall contact the consumer negotiate the chassis price and to schedule the modification. If a suitable chassis price cannot be agreed upon, Vocational Rehabilitation will restart the bid process.

If there are questions or discrepancies, contact Rehabilitation Technology to resolve.

THE CLIENT’S VEHICLE SHALL BE MODIFIED AS FOLLOWS:

CHASSIS:

The consumer will purchase a used 2023 or newer Toyota Pacifica from the awarded vendor. Budget is dependent on age and mileage. Final price will be negotiated between the consumer and the awarded vendor and should NOT be included in the modification bid. If a suitable price cannot be agreed upon between the vendor and the consumer, Vocational Rehabilitation will restart the bid process.

1. Toyota Sienna 2023-2025, preowned with new or no modifications

2. Consumer prefers White exterior, with Black and Grey as second choices

3. Trim Package LE or XLE

4. Mileage to be less than 30,000

EQUIPMENT AND MODIFICATIONS:

1. Foldout ramp and access modifications (Braunability)

2. Included remote access fob with Braunability modification

3. EZ Lock or similar locking system located in front passenger location

4. Interface for wheelchair locking system installed on chair (Permobil F3 Power Chair)

PICK-UP, WARRANTY, AND FINAL DELIVERY:

The vehicle shall be picked up by the awarded vendor at the client’s home in Greenwood, SC if needed. The vendor shall ship the vehicle for the accessibility modification if necessary, and then have the vehicle shipped back to their location for the installation of all other adaptive equipment.

Manufacturer’s warranties many times exceed one year, but the minimum required warranty on all equipment is one (1) year from the date of final delivery. Coverage shall include any and all charges, including labor, associated with any necessary parts, replacement of parts, adjustments to adaptive equipment, repairs of leakages resulting from improper installation of equipment, defective equipment, or substandard workmanship. Warranty coverage shall further include all adaptive equipment, structural and flooring modifications, steering, gas, and braking modifications, electrical additions or modifications, and all other changes necessary to enable the client to safely operate the vehicle.

The client shall not be required to travel outside a 40 mile radius of his home in Greenwood, SC to obtain warranty service. If a factory authorized vendor is located within the above-stated geographical area and will agree to provide the needed repairs or adjustments, the successful vendor may subcontract with the local vendor in the client's geographical vicinity, but shall, (NO EXCEPTIONS), designate the name and address of that vendor on this bid. In the event that the two vendors are unable to reach an agreement regarding financial reimbursements; or if no vendor is located within the above-stated geographical area, the successful vendor shall, (NO EXCEPTIONS), be required to provide warranty service in accordance herein.

Final delivery, fitting, and adjustments will be made at the awarded vendor’s location if requested by the vendor. At the time of final delivery, the modifications will be inspected and subject to final approval by the SC Vocational Rehabilitation Department. Vendor shall demonstrate all equipment to the client and offer advice on operational safety and maintenance. Vendor will perform all necessary fittings, adjustments, or other tasks specified herein. Vendor shall, (NO EXCEPTIONS), inform client of whom to contact for warranty service, providing a business card and phone number.

· At least two weeks prior to final delivery, awarded vendor shall contact Jonathan Cruce, SCVRD Rehabilitation Engineer, at 864-249-8052 to coordinate final fitting, inspection, and delivery.