Attachment D_Bid Specs_CW.docx

South Carolina Vocational Rehabilitation Department

ATTACHMENT D: Bid Specification Packet (CW)

· THE VENDOR SHOULD BE ADVISED THAT WHEN THE MODIFICATIONS ARE COMPLETE, A REHABILITATION ENGINEER WILL BE PRESENT AT THEIR LOCATION ON THE FINAL DAY OF THE DELIVERY/FINAL FITTING TO INSPECT THE VEHICLE AND ENSURE THAT THE MODIFICATIONS WERE DONE TO SPECIFICATION AND THAT THE WORK WAS PROPERLY PERFORMED. PAYMENT WILL BE WITHHELD FROM THE VENDOR UNTIL THE VEHICLE PASSES THE ENGINEER’S INSPECTION.

· THE SUCCESSFUL VENDOR MUST INFORM REHABILITATION TECHNOLOGY OF THE PLANNED FINISH DATE OF THE MODIFICATIONS AND SCHEDULE THE FINAL FITTING/INSPECTION AT LEAST TWO WEEKS IN ADVANCE TO ENSURE TIMELY INSPECTION AND THUS PROMPT PAYMENT.

· THIS EQUIPMENT MUST BE INSTALLED ACCORDING TO THE LATEST AVAILABLE INSTALLATION DIRECTIVES ISSUED BY EQUIPMENT MANUFACTURERS, AND NMEDA. IT IS THE SOLE RESPONSIBILITY OF THE SUCCESSFUL VENDOR TO HAVE THE MOST CURRENT INSTALLATION INSTRUCTIONS.

· VENDOR SHOULD REFERENCE NMEDA GUIDELINES FOR MODIFICATION REQUIREMENTS AS NOTED IN THE PUBLICATIONS SECTION AT WWW.NMEDA.ORG.

DESCRIPTION OF CLIENT AND VEHICLE TO BE MODIFIED:

The client is a 40 year-old man who has completed driver training with Georgetown Medical. He will be purchasing a 2026 Chevy Silverado 1500 or GMC Sierra 1500 to be converted with ATC Mobiltiy conversion at driver’s seat location. He will transfer into the driver’s seat to drive.

The cost of the adaptive driving equipment will be covered by the South Carolina Vocational Rehabilitation Department (SCVRD). The consumer is responsible for the cost of the chassis, whether purchased from the awarded vendor or an independent dealer.

A detailed list of the modifications and adaptive equipment can be found on the following pages.

The CDRS recommendation is available to vendors upon request. If there are discrepancies, contact Rehabilitation Technology to resolve.

THE CLIENT’S VEHICLE SHALL BE MODIFIED AS FOLLOWS:

CHASSIS:

1. 2026 Chevy Silverado 1500 or GMC Sierra 1500

2. Assume Trim Package Denali Ultimate or High Country Ultimate for purposes of quote. Consumer plans to include Supercruise when he purchases the vehicle.

3. Assume 4WD Package for purposes of quote

4. Consumer is open to purchasing chassis through vendor if vendor has a suitable chassis available and a price can be agreed upon. However, modifications must be new, not used. Consumer expects most likely route will be to purchase chassis through a local dealer and have the awarded vendor ship to ATC.

EQUIPMENT AND MODIFICATIONS:

1. ATC Mobility conversion driver’s seat location, retaining driver’s seat

2. Left Mount Push-Pull hand controls (Mechanical or Featherlite)

3. Quick Release Spinner knob on steering wheel at 2 or 5 o’clock position per client preference

4. Quick Release Pedal Guard over OEM gas/brake if needed to prevent accidental activation

5. Zero Effort Steering

6. Large Chest Strap Driver’s station

7. Bed-mounted wheelchair lift, comparable to Bruno Out-Rider, with lift capacity 350 lb or more and ability to reach appropriate transfer distance from lowered driver’s seat

8. Straps or other means of attaching Whill™ Wheelchair to lift

PICK-UP, WARRANTY, AND FINAL DELIVERY:

The vehicle shall be picked up by the awarded vendor at the client’s home in Simpsonville, SC if needed. The vendor shall ship the vehicle for the accessibility modification if necessary, and then have the vehicle shipped back to their location for the installation of all other adaptive equipment.

Manufacturer’s warranties many times exceed one year, but the minimum required warranty on all equipment is one (1) year from the date of final delivery. Coverage shall include any and all charges, including labor, associated with any necessary parts, replacement of parts, adjustments to adaptive equipment, repairs of leakages resulting from improper installation of equipment, defective equipment, or substandard workmanship. Warranty coverage shall further include all adaptive equipment, structural and flooring modifications, steering, gas, and braking modifications, electrical additions or modifications, and all other changes necessary to enable the client to safely operate the vehicle.

The client shall not be required to travel outside a 40 mile radius of his home in Simpsonville, SC to obtain warranty service. Vendor may pick up for service and redeliver if located outside this radius. If a factory authorized vendor is located within the above-stated geographical area and will agree to provide the needed repairs or adjustments, the successful vendor may subcontract with the local vendor in the client's geographical vicinity, but shall, (NO EXCEPTIONS), designate the name and address of that vendor on this bid. In the event that the two vendors are unable to reach an agreement regarding financial reimbursements; or if no vendor is located within the above-stated geographical area, the successful vendor shall, (NO EXCEPTIONS), be required to provide warranty service in accordance herein.

Final delivery, fitting, and adjustments will be made at the awarded vendor’s location. At the time of final delivery, the modifications will be inspected and subject to final approval by the SC Vocational Rehabilitation Department. Vendor shall demonstrate all equipment to the client and offer advice on operational safety and maintenance. Vendor will perform all necessary fittings, adjustments, or other tasks specified herein. Vendor shall, (NO EXCEPTIONS), inform client of whom to contact for warranty service, providing a business card and phone number.

· AT LEAST TWO WEEKS PRIOR TO FINAL DELIVERY, AWARDED VENDOR SHALL CONTACT JONATHAN CRUCE, SCVRD REHABILITATION ENGINEER, AT 864-249-8052 TO COORDINATE FINAL FITTING, INSPECTION, AND DELIVERY.