Attachment C_Bid Specs_MS.docx

South Carolina Vocational Rehabilitation Department ATTACHMENT C: Bid Specification Packet (MS)

· THE VENDOR SHOULD BE ADVISED THAT WHEN THE MODIFICATIONS ARE COMPLETE, A REHABILITATION ENGINEER WILL BE PRESENT AT THEIR LOCATION ON THE FINAL DAY OF THE DELIVERY/FINAL FITTING TO INSPECT THE VEHICLE AND ENSURE THAT THE MODIFICATIONS WERE DONE TO SPECIFICATION AND THAT THE WORK WAS PROPERLY PERFORMED. PAYMENT WILL BE WITHHELD FROM THE VENDOR UNTIL THE VEHICLE PASSES THE ENGINEER’S INSPECTION.

· THE SUCCESSFUL VENDOR MUST INFORM REHABILITATION TECHNOLOGY OF THE PLANNED FINISH DATE OF THE MODIFICATIONS AND SCHEDULE THE FINAL FITTING/INSPECTION AT LEAST TWO WEEKS IN ADVANCE TO ENSURE TIMELY INSPECTION AND THUS PROMPT PAYMENT.

· THIS EQUIPMENT MUST BE INSTALLED ACCORDING TO THE LATEST AVAILABLE INSTALLATION DIRECTIVES ISSUED BY EQUIPMENT MANUFACTURERS, AND NMEDA. IT IS THE SOLE RESPONSIBILITY OF THE SUCCESSFUL VENDOR TO HAVE THE MOST CURRENT INSTALLATION INSTRUCTIONS.

· VENDOR SHOULD REFERENCE NMEDA GUIDELINES FOR MODIFICATION REQUIREMENTS AS NOTED IN THE PUBLICATIONS SECTION AT WWW.NMEDA.ORG.

DESCRIPTION OF CLIENT AND VEHICLE TO BE MODIFIED:

The client is a 19 year old woman who has completed driver training at Peace Rehab. She will be purchasing a used 2022 or newer Chrysler Pacifica Touring L chassis for new modification. (This can include already-modified vehicles, as long as the modification is not used.) In that case, VR will pay the cost of the completed modifications separately from the chassis.

The cost of the adaptive driving equipment will be covered by the South Carolina Vocational Rehabilitation Department (SCVRD).

A detailed list of the modifications and adaptive equipment can be found on the following pages. Once the awarded vendor is determined that vendor shall contact the consumer negotiate the chassis price and schedule the modification. If a suitable chassis price cannot be agreed upon, Vocational Rehabilitation will restart the bid process.

The CDRS recommendation is available to vendors upon request. If there are discrepancies, contact Rehabilitation Technology to resolve.

THE CLIENT’S VEHICLE SHALL BE MODIFIED AS FOLLOWS:

CHASSIS:

The consumer will purchase a used 2022 or newer Chrysler Pacifica Touring L from the awarded vendor. Budget is dependent on age and mileage, but ranges from $20k to $30k. Final price will be negotiated between the consumer and the awarded vendor, and should NOT be included in the modification bid. If a suitable price cannot be agreed upon between the vendor and the consumer, Vocational Rehabilitation will restart the bid process.

1. Consumer prefers Ceramic Gray exterior, with White and Black as second choices

2. Trim Package Touring L or better

3. Mileage to be less than 50,000

EQUIPMENT AND MODIFICATIONS:

1. Infloor ramp and access modifications (BraunAbility or VMI Northstar Access360)

2. Tiedown for manual chair in main cabin

3. 6-way power transfer driver’s seat

4. Push-right-angle hand controls

5. Spinner knob with larger/flatter knob

6. Sure grip Switch RF 360 or RF mini or BB8 to facilitate use of secondary controls and allow switch access with thumb.

PICK-UP, WARRANTY, AND FINAL DELIVERY:

The vehicle shall be picked up by the awarded vendor at the client’s home in Anderson, SC if needed. The vendor shall ship the vehicle for the accessibility modification if necessary, and then have the vehicle shipped back to their location for the installation of all other adaptive equipment.

Manufacturer’s warranties many times exceed one year, but the minimum required warranty on all equipment is one (1) year from the date of final delivery. Coverage shall include any and all charges, including labor, associated with any necessary parts, replacement of parts, adjustments to adaptive equipment, repairs of leakages resulting from improper installation of equipment, defective equipment, or substandard workmanship. Warranty coverage shall further include all adaptive equipment, structural and flooring modifications, steering, gas, and braking modifications, electrical additions or modifications, and all other changes necessary to enable the client to safely operate the vehicle.

The client shall not be required to travel outside a 40 mile radius of his home in Anderson, SC to obtain warranty service. If a factory authorized vendor is located within the above-stated geographical area and will agree to provide the needed repairs or adjustments, the successful vendor may subcontract with the local vendor in the client's geographical vicinity, but shall, (NO EXCEPTIONS), designate the name and address of that vendor on this bid. In the event that the two vendors are unable to reach an agreement regarding financial reimbursements; or if no vendor is located within the above-stated geographical area, the successful vendor shall, (NO EXCEPTIONS), be required to provide warranty service in accordance herein.

Final delivery, fitting, and adjustments will be made at the awarded vendor’s location. At the time of final delivery, the modifications will be inspected and subject to final approval by the SC Vocational Rehabilitation Department. Vendor shall demonstrate all equipment to the client and offer advice on operational safety and maintenance. Vendor will perform all necessary fittings, adjustments, or other tasks specified herein. Vendor shall, (NO EXCEPTIONS), inform client of whom to contact for warranty service, providing a business card and phone number.

· At least two weeks prior to final delivery, awarded vendor shall please contact Jonathan Cruce, SCVRD Rehabilitation Engineer, at 864-249-8052 to coordinate final fitting, inspection, and delivery.