Attachment_D_-_Shelving_at_Cattlemen.pdf

This file is a detailed attachment related to Sarasota County's Invitation for Bids (IFB #262896MF) for specialty moving services to relocate historical collections and artifacts to the new Sarasota County History Center. The project encompasses the transportation, unpacking, installation, and project management of approximately 6,239 items across 13 distinct categories, including 230 artworks, 3,039 boxes of archival records and books, 970 oversized flat boxes or bound volumes, 490 tubes of archival records, 810 stackable artifact boxes, 120 non-stackable fragile boxes, 18 gondolas of unboxed objects, 54 map cases, 20 crated oversized objects, 270 uncrated large artifacts, 190 film cans, 20 aerial photo cases, 30+ boxes of archival supplies, 33 pieces of office furniture and equipment, and 93 shelving units. Materials are currently stored at three locations: the Sarasota County Criminal Justice Center, Cattlemen Complex Building F, and Osprey Library. Work hours are restricted to 8 a.m. to 6 p.m. Monday through Saturday at the Criminal Justice Center and Cattlemen F, and to library closure times at Osprey Library. Bids were due November 3, 2026, with the building anticipated to be substantially complete by November 6, 2026, and the move estimated to require 2-4 weeks between November 2026 and February 2027.

Award will be made to the responsive and responsible bidder submitting the lowest total bid price, with pricing required to include all trip charges, mileage, vehicle charges, travel time, labor, equipment rental, specialized handling materials, and project management services. Bidders must demonstrate a minimum of two references showing experience providing packing and moving services of historical artifacts or fine art for cultural heritage institutions within the past seven years. The County will not award local or American business preferences due to grant funding requirements. The County will supply specified moving and packing materials including foam, archival tissue, boxes, bubble rolls, kraft pads, specialty films, pallets, and moving blankets; the contractor is responsible for all additional equipment, personnel, packing supplies, damage restoration, permits, street closures, telehandler rental and operation, and shelving reassembly. Insurance requirements include Workers' Compensation with $100,000 minimum employers liability limits, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Business Automobile Liability of $500,000 combined single limit, and Bailee's or All Risk Property insurance at full replacement cost. All contractor personnel must pass Florida Department of Law Enforcement criminal background checks and CJIS clearance before accessing county facilities.