INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/6/25 Page 1 of 4

IFB #: 262896MF

IFB TITLE: SPECIALTY MOVING SERVICES FOR MUSEUM/ARCHIVES

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide moving services for historical pieces from designated locations to the new History Center as stated herein.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience providing packing and moving services of historical artifacts and/or fine art for libraries, archives, museums, or other cultural heritage institutions within the past seven (7) years preceding the submission deadline in OpenGov. A minimum of 2 references are required.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

https://procurement.opengov.com/portal/scgov

IFB Part I Revised 10/6/25 Page 2 of 4

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

In the event a meeting and/or site visit is scheduled it will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price.

Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

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8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Purchase Agreement) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/6/25 Page 4 of 4

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of services, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed.

Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICE

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1. Overview

Around April 21, 2023, the prior History Center was vacated and relocated most of its collections to several temporary storage facilities withing the County. The collections include materials such as: large maps and map cabinets, archival records, audio and moving picture film, rare and fragile books, and a wide variety of historical artifacts. Some of these artifacts include furniture, antique appliances, textiles, ceramics, artwork, sculptures, and archaeological specimens.

The new Sarasota County History Center is a two story facility located at 110 Apex Road, Sarasota, FL, 34240. Upon the completion of the building, the County requires professional moving services by a contractor with specialized experience in handling artwork, museum objects, film, and other fragile historical artifacts with unique environmental and security concerns. The selected contractor will lead the planning effort for the move from the storage locations to the new building and will provide project management services throughout the move.

2. Locations of Items to Be Moved

A. Sarasota County Criminal Justice Center (CJC) (2071 Ringling Blvd., Sarasota, FL, 34237)

i. Materials are stored on the second floor.

ii. The bulk of the material cannot be removed using the stairs or public elevators and will consequently have to be removed through a window on the second floor and transported to the ground using a telehandler reach forklift or similar equipment. The County will be responsible for removing and re-installing any windows that have to be removed for this part of the project. The Contractor will be responsible for equipment rental and operation.

iii. The Contractor is responsible for securing any necessary permits or street closures, etc.

B. Cattlemen Complex Building F (Cattlemen F) (1185 Cattlemen Road, Sarasota, FL, 34232)

i. This is a single-story building at grade with the parking lot.

ii. There is a loading area and roll-up bay door for loading and unloading.

C. Osprey Library (337 N Tamiami Trail, Osprey, FL, 34229)

i. This is a single-story building elevated a foot or two above the grade of the parking lot with an ADA ramp. Minimum interior and exterior door width is 36 inches.

ii. There is no dedicated loading area—materials will need to be moved through the main entrance of the building when the building is not open to the public. See “Contractor Responsibilities” for specific work times.

3. Destination for Items

A. The new Sarasota County History Center (110 Apex Road, Sarasota, FL, 34240).

i. This is a two-story building at-grade with the parking lot.

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ii. There is an at-grade loading area for loading and unloading. All doors between the loading dock and collection storage areas are double doors six feet wide (combined) and seven feet high.

iii. Most of the items will go to the second floor of the building, which is accessible by freight elevator. The freight elevator has a capacity of 3,500 pounds. Interior cab dimensions are 77 6/16 inches wide X 66 11/16 inches deep X 7½ feet height.

4. Offerors are encouraged to review videos to familiarize themselves with each location. Click to view "Videos of Storage Locations and new History Center"

5. Timeline

A. Expected date for substantial completion of this building is November 6th, 2026. The move should begin as soon as possible after the building is declared substantially complete.

B. The County estimates the project will take between 2 and 4 weeks to accomplish. The Contractor will supply dates of availability for the project between November 2026 and February 2027.

6. General Moving Services

A. Moving services shall be all inclusive, but not be limited to:

i. Supervision

ii. Standard moving equipment, tools and protection materials (items used within the truck to provide safe transport)

iii. Moving Truck(s) and any related charges

iv. Travel Time

v. Mileage

vi. Vehicles

vii. Vehicle Charges

7. Specialized moving services

A. Artwork (Type A)

i. Quantity: 230 items

a. Location of items: 95% CJC; 5% Cattlemen F

ii. Consists of framed or unframed paintings, prints, and similarly shaped artwork.

iii. The County will pack these items and label each item or gondola with a destination room number and shelf code.

iv. The Contractor shall transport these items in gondola boxes with ethylene foam, paper or other separating material to avoid scratching, denting, or other damage to items. A small number of the items will not fit into gondola boxes and the County will have items wrapped in ethylene foam, paper or similar packing material to avoid damage during transport.

v. The Contractor shall place boxes, their contents, or loose items as appropriate in locations designated by County staff within the new History Center.

https://secure.scgov.net/WebClientNew/index.html/?ShareToken=BEF7E487199F731582421A405BF913F7AE0C3702

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B. Boxed Archival Records, Working Files and Books (Type B)

i. Quantity: 3,039 individual boxes, or 2,329 cubic feet

a. Location of items: 50% CJC; 40% Cattlemen F; 10% Osprey

ii. Consists of archival records, non-archival working files or books in boxes.

The archival records are mainly in specialized metal-edge archival boxes, with some in non-archival banker’s boxes. Working files are almost exclusively in non-archival banker’s boxes. Books are to be packed in either non-archival banker’s boxes or moving boxes of a comparable size.

iii. The County will be responsible for packing the materials in this category at Cattlemen F and the Criminal Justice Center.

iv. The Contractor shall be responsible for packing the materials in this category at Osprey Library. Staff estimate the Osprey portion of the material to be about 337 cubic feet, or 337 banker’s boxes or boxes of similar sizes. County will provide these boxes.

v. The Contractor shall transport these items either in gondola boxes or by palletizing them, stacking the boxes no higher than three layers with cardboard sandwiched between the layers and shrink-wrapped.

vi. The Contractor shall place boxes or their contents as appropriate in locations within the new History Center as designated by County staff.

The County will supply instructions regarding which boxes are to be unpacked, and which boxes are to be placed on the shelf still packed.

C. Oversized Archival Records in Flat Boxes or Large Bound Volumes (Type C)

i. Quantity: 970 individual boxes or bound volumes

a. Location of items: 80% CJC; 20% Cattlemen F

ii. Consists of archival records stored in flat boxes or oversize bound volumes usually measuring 2-4 inches tall and as much as 42 inches wide and 42 inches deep.

iii. The County will label each box with a destination room number and shelf code.

iv. The Contractor will transport archival flat boxes in such a manner as to avoid crushing the boxes or causing the failure of the metal edges.

v. The Contractor will transport bound volumes in such a manner as to avoid damage to the spines or binding.

vi. The Contractor will place boxes or volumes in locations designated by County staff within the new History Center.

D. Oversize Archival Records in Tubes (Type D)

i. Quantity: 490 tubes

a. Location of items: 100% CJC

ii. Consists of oversized archival records such as maps or architectural drawings that have been rolled and stored in round or square cardboard tubes.

iii. The County will pack these items by placing the tubes in tall boxes and will label each box with a destination room number and shelf code.

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iv. The Contractor will transport these items to the History Center in a manner designed to avoid tipping, bending or other damage.

v. The Contractor will place boxes or their contents as appropriate in locations within the new History Center as designated by County staff.

E. Boxed Small Objects – Stackable (Type E)

i. Quantity: 810 boxes

a. Location of items: 70% CJC; 30% Cattlemen F

ii. Consists of artifacts made from a variety of materials, mostly stored in rectangular boxes.

iii. The County will pack these items and label each box with a destination room number and shelf code.

iv. The Contractor will transport these items either in gondola boxes or by palletizing them, stacking the boxes no higher than three layers.

v. Some oblong boxes, particularly those containing textiles or long objects, may not be appropriate for palletizing or placement in gondola boxes.

The Contractor will transport these items to the History Center in a manner designed to avoid crushing or other damage.

vi. The Contractor will place boxes or their contents as appropriate in

F. Boxed Small Objects – Non-Stackable (Type F)

i. Quantity: 120 boxes

a. Location of items: 95% CJC; 5% Cattlemen F

ii. Consists of artifacts made from glass, porcelain, ceramic, brittle plastic, textiles, paper or other fragile materials, mostly stored in rectangular boxes.

iii. The County will pack these items and label each box with a destination room number and shelf code.

iv. The Contractor will transport these items without stacking the boxes.

G. Unboxed Small Objects in Gondolas (Type G)

i. Quantity: Items sufficient to fill 18 gondolas

a. Location of items: 90% CJC; 10% Cattlemen F

ii. Consists of artifacts sturdy enough to be stacked in gondola boxes provided by County.

iii. The Contractor will pack the gondola boxes with the items using packing material provided by the County and transport these items in a manner designed to avoid crushing or other damage.

iv. The Contractor will place boxes or their contents as appropriate in

H. Map Cases (Type H)

i. Quantity: 54 cases

a. Location of items: 100% CJC

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ii. Consists of oversize map cases measuring as large as 15 inches tall, 54 inches wide and 42 inches deep. Contents include archival maps, charts, drawings, plats, bound map volumes and similar materials.

iii. The County will pack these items and provide a diagram showing the proper locations for the cabinets in the new History Center. The Contractor will stack the map cases at the new History Center in the locations indicated on the plan provided by the County.

iv. The Contractor will transport these map cases with their contents remaining inside, using a method that will minimize tilting of the cases during transport.

I. Oversize Objects – Crated (Type I)

i. Quantity: 20 objects

a. Location of items: 100% Cattlemen F

ii. Consists of large objects that have already been professionally crated for transport. Larger/heavier items include:

a. Bertha Palmer Stele (solid marble, 800 lbs.)

b. Chicago White Sox Sign (plastic; 99 ½ in X 99 ½ in)

c. Cincinnati Reds Sign (plastic; 99 ½ in X 99 ½ in)

iii. The Contractor will transport these items to the History Center in a manner designed to avoid tipping, scratches, dents, breakage or other damage.

iv. The Contractor will place boxes or their contents as appropriate in locations within the new History Center as designated by County staff.

v. The Contractor will uncrate and install the Bertha Palmer stele in the lobby of the new History Center with the use of their own materials such as screws, nuts, bolts, etc. to secure Bertha Palmer stele. The County will provide the specifications of the hardware to be used as designated by Attachment B.

J. Oversize Objects – Uncrated (Type J)

i. Quantity: 270 objects

a. Location of items: 5% CJC; 95% Cattlemen F

ii. Consists of large artifacts, including many items of furniture, antique machinery, signage, small boats, etc. Sizes and weights vary.

iii. The County will provide 40 moving blankets.

iv. The County will label each item with a destination room number and shelf code.

v. The Contractor will transport these items to the History Center in a manner designed to avoid tipping, scratches, dents, breakage or other damage.

vi. The Contractor will place objects in locations within the new History Center designated by County staff.

K. Film Cans (Type K)

i. Quantity: 190 cans

a. Location of items: 100% Cattlemen F

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ii. Consists of archival film in a combination of archival and original metal film cans. Sizes vary; none exceed 24 inches in diameter.

iii. The Contractor will pack and transport these items to the new History Center in a manner designed to avoid tipping, scratches, dents, breakage or other damage, such as stacking within gondola boxes with appropriate padding/separating material. These items are especially sensitive to light and heat exposure—the Contractor will either transport them in a dedicated load or pack them in such a way as to minimize their time outside a climate-controlled environment.

iv. The Contractor will place boxes or their contents as appropriate in locations within the new History Center designated by County staff.

L. Aerial Photo Cases (Type L)

i. Quantity: 20 cases

a. Location of items: 100 % Cattlemen F

ii. Consists of specialized upright aerial photo cases containing aerial photographs and similar items on paper, mylar or polyester.

iii. County will pack these items and provide a diagram showing the proper locations for the cases in the new History Center.

iv. The Contractor will transport these aerial photo cases with their contents remaining inside, using a method that will minimize tilting of the cases during transport.

v. The Contractor will place boxes or their contents as appropriate in locations within the new History Center designated by County staff on the diagram provided.

M. Archival Supplies and Equipment (Type M)

i. Quantity: 30 boxes + oversize and irregular containers. Oversize and irregular containers could be for supplies such as rolls of archival mylar or wrapping paper or pre-assembled archival boxes.

a. Location of items: 95% CJC; 5% Osprey

ii. Consists of extra archival processing supplies, boxes, folders, envelopes, rolls of materials like specialty paper or mylar, etc.

iii. The County will pack these items and label each box with room numbers and shelf codes for their destinations in the new History Center.

iv. The Contractor will transport these materials using a method designed to avoid crushing or other damage.

locations within the new History Center designated by County staff.

N. Office Furniture and Equipment (Type N)

i. Quantity: 16 upright file cabinets; 6 artifact cabinets; 8 carts; 2 library tables; 1 microfilm cabinet

a. Location of items: 75% CJC; 25% Osprey

ii. Consists of storage furniture, including upright five-drawer file cabinets and metal artifact storage cabinets with Plexiglass fronts, as well as carts used in daily archive operations.

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iii. The County will empty these furniture items prior to the move and supply a diagram showing the destination for each cabinet in the new History Center.

iv. The Contractor will transport these items to the History Center in a manner designed to avoid tipping, scratches, dents, breakage or other damage.

v. The Contractor will place items in locations within the new History Center designated by County staff.

O. Shelving (Type S)

i. Consists of existing shelving in the following quantities:

a. Standalone freestanding shelving units: 11

b. Standalone modular shelving units: 15

c. Adjustable pallet shelving units: 16

d. Wall-mounted cantilever shelving units: 30

e. Pallet Shelving units : 21

f. Location of items: 60% at CJC; 40% at Cattlemen F

ii. The Contractor will disassemble these shelving units at their present location, transport them to the new History Center in a manner designed to avoid scratching, denting or other damage, and reassemble them in locations specified by County staff.

8. County’s Responsibilities

A. The County is responsible for removing any windows, trim or other building fabric at the CJC, Cattlemen F, or Osprey Library necessary for materials to be moved out of those spaces, as well as at the new History Center for moving materials into the designated spaces.

B. The County will provide some packing supplies ahead of the move. A list of County provided packing supplies is included as Attachment A. The Contractor may request additional supplies as needed to be provided by the County.

9. Contractor Responsibilities

A. The Contractor shall use workers experienced in the handling of artwork and/or museum artifacts.

B. The Contractor is responsible for providing equipment necessary for moving materials, i.e. gloves and other safety equipment, moving trucks or other vehicles meeting the specifications herein, dollies, furniture dollies, carts, additional moving blankets (County will provide 40 blankets), telehandler reach forklift, tools and equipment necessary for dismantling, transporting, and reassembling shelving units identified by the County for transporting.

C. The Contractor shall utilize safe, appropriate methods to transport collection materials from their current locations to specified locations within the new History Center, taking precautions to avoid damage or unnecessary wear and tear on the materials or their containers. Moving trucks shall be equipped with air ride, air conditioning, and lift gates. Ramps shall not be used to load or unload any materials.

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D. The Contractor shall install the Bertha Palmer Stele and provide any necessary hardware for anchoring at the designated location at the History Center.

E. The Contractor shall schedule and coordinate transportation in such a way that no collection materials will be left exposed to elevated temperatures or humidity longer than what is necessary for loading, moving, and unloading.

The Contractor shall not leave any materials in a vehicle overnight or during a daytime pause in activity (i.e. lunch breaks, etc.).

F. The Contractor must have a team member on-site at all times that is able to communicate effectively in English with County staff and the public.

G. The Contractor shall coordinate work so that there is minimal to no interruption to daily work at any location.

H. The Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction.

I. The Contractor is required to participate in performance and project report meetings as deemed necessary by the County.

10.Requirements

A. The Contractor shall provide all personnel and equipment necessary to perform the services described herein.

B. All employees of the Contractor shall be considered to be, all times, the sole employees of the Contractor, under the Contractor’s sole direction, unless the use of sub-contractors has been approved by the County.

C. The Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. The Contractor shall be responsible for all trash and debris disposal from the work site.

11.Background Checks

A. The Contractor’s personnel may be required to have unescorted access to judicial offices and other areas containing certain criminal justice records and is now required by federal and state law to submit to an electronic criminal background check, fingerprinting and a biannual short training program provided by the Florida Department of Law Enforcement (FDLE). An authorization and consent for release of personal information form must be completed and acknowledges that Sarasota Count Government and the Sarasota County Sheriff’s Office may conduct an investigation of criminal history information on file in local, state or federal agencies. A Secure Criminal Justice Information Services (CJIS) Facilities Addendum is attached hereto and incorporated herein and details the security requirements.

B. All Contractor personnel who will perform services in designated Sarasota County facilities must pass FDLE’s CJIS background checks. Sarasota County will provide the forms to the Contractor for completion. Said forms will be forwarded to the County to perform the background checks for acceptance or

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C. The County reserves the right, in its sole discretion, to preclude or deny access to any person known to be or thought to be a security risk. Failure of the Contractor’s personnel who will perform services in Sarasota County facilities to pass the CJIS clearance may result in termination of the Contract.

The Contractor shall ensure that unauthorized persons cannot gain access to rooms, areas, or building under the control of its personnel. At no time shall the Contractor violate building and/or room security by propping doors open and leaving them unattended, unless the County has provided its own security door monitor. All entrance and exit doors shall be secured at all times.

The Contractor staff working in the Judicial Center for the 12th Judicial Circuit Court will also be required to complete an “Authorization and Consent for Release of Personal Information and Criminal Background Check” form provided by the Court. All work performed at the County’s jail facilities shall require the Contractor’s employees to provide a Vendor Tool Inventory pursuant to the rules and regulations of the Sarasota County Sheriff’s Office.

The County’s jail facilities shall provide the Contractor’s employees with the Vendor Tool Inventory form to complete as directed by County Jail staff. The Vendor Tool Inventory form requires the Contractor to list all inventory brought into the jail and out of the jail, which shall be verified by County jail staff.

12. Hours Of Work

A. The Contractor shall operate within the Cattlemen F or Criminal Justice Center locations anytime between 8 a.m. and 6 p.m. on Monday through Saturday.

B. The relocation of materials from Osprey Library must take place when library is closed to the public (i.e. Monday-Friday, 5pm-7pm, Saturday, 2pm-7pm, or Sunday, 10am-5pm).

C. The Contractor will work directly with the County to schedule all dates and times for work at all locations.

13. Invoicing

A. The Contractor shall invoice the County within two weeks of completion of the work. The invoice shall clearly indicate the County’s PO number.

B. The Contractor shall submit final invoice at completion of the move.

14. Subcontracting

A. Any use of subcontractors shall be approved by phone or in writing by the County.

PART III – INSURANCE REQUIREMENTS

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CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $100,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

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In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $500,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

SPECIALIZED REQUIREMENTS (PROPERTY EXPOSURES)

D. PROPERTY COVERAGE (COUNTY PROPERTY): Contractor shall maintain Bailee’s Customer Property insurance, All Risk Property insurance, or equivalent coverage for County property in the care, custody and control of Contractor. Limits shall not be less than full replacement cost for the amount of County property in Contractor’s possession.