Attachment_C_-_Shelving_at_CJC_(Marked_Up).pdf

This is a marked-up attachment document related to shelving specifications for the Sarasota County History Center project, which involves specialty moving services for the relocation of historical collections and artifacts from three temporary storage facilities to the new facility at 110 Apex Road in Sarasota, Florida. The project encompasses the transportation, unpacking, installation, and project management of approximately 6,239 total items across 13 distinct categories, including 93 shelving units that require reassembly at the new location. The solicitation (IFB #262896MF) requires bids to be submitted through the OpenGov Procurement portal with a bid due date of November 3, 2026. The County anticipates the building will be substantially complete by November 6, 2026, with the move estimated to occur between November 2026 and February 2027, requiring 2-4 weeks of work. Work hours are restricted to 8 a.m. to 6 p.m. Monday through Saturday at the Criminal Justice Center and Cattlemen Complex Building F, and to library closure times at Osprey Library.

Pricing must include all trip charges, mileage, vehicle charges, travel time, labor, equipment rental, specialized handling materials, and project management services, with the County awarding the contract to the responsive and responsible bidder submitting the lowest total bid price. Bidders must demonstrate a minimum of two references showing experience providing packing and moving services of historical artifacts or fine art for cultural heritage institutions within the past seven years, and all contractor personnel must pass Florida Department of Law Enforcement criminal background checks and CJIS clearance before accessing county facilities. The County will not award local or American business preferences due to grant funding requirements. Required insurance includes Workers' Compensation with $100,000 minimum employers liability limits, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Business Automobile Liability of $500,000 combined single limit, and Bailee's or All Risk Property insurance at full replacement cost. The County will supply specified moving and packing materials, while the contractor is responsible for all additional equipment, personnel, packing supplies, damage restoration, permits, street closures, telehandler rental and operation, and shelving reassembly.