Attachment_D_-_Pricing_Forms.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- Enterprise Resource Planning (ERP) Solution State and local contract opportunity
- Solicitation number
- 2026-RFP-064
- Issued by
- Allegheny County, Philadelphia City, Pennsylvania
About this file
This is a pricing forms template for an Enterprise Resource Planning (ERP) Solution solicitation issued by the City of Pittsburgh Office of Management & Budget on behalf of the Department of Innovation & Performance in Pennsylvania. The document provides standardized instructions and format requirements for vendors to submit comprehensive pricing proposals across three primary categories: software licensing costs, professional services costs, and other miscellaneous costs. Vendors are required to populate the template with detailed line-item pricing, including licensing model specifications, discount terms, user counts, and service descriptions for each offering. The template accommodates cost projections across a ten-year period and requires vendors to distinguish between one-time costs (recorded in Year 1) and ongoing annual costs (distributed across applicable year columns).
The pricing template requires vendors to clearly identify whether each line item is required or optional for the City's consideration and to specify the cost frequency classification for accurate financial planning. All costs must be itemized separately with designated service provider information and scope alignment (Scope A, B, or C). For services categorized under "Other Costs," vendors must quote expenses on a twelve-month or one-calendar-year basis. The template utilizes color-coding conventions where white backgrounds indicate pre-filled City information not to be modified, light blue backgrounds indicate required vendor input fields, and dark gray backgrounds denote sections not applicable based on vendor selections. Vendors are explicitly instructed to add as many rows as necessary to comprehensively capture all software modules, implementation services, integration tools, training resources, support agreements, and ancillary costs required to fulfill the stated scope of work.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Enterprise_Resource_Planning_(ERP)_Solution_(Addendum_#1_Revision).pdf | ||
| Attachment_B_-_Functional_&_Technical_Requirements.xlsx | XLSX spreadsheet | |
| Attachment_G_-_Standard_SLA_with_Remedy.pdf | ||
| Attachment_C_-_Staffing_Forms.xlsx | XLSX spreadsheet | |
| Attachment_A_-_Vendor_Forms.xlsx | XLSX spreadsheet | |
| Integrations_Scope_Tables.pdf | ||
| Current_Application_Environment_Tables.pdf |
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Text version
Instructions Enterprise Resource Planning (ERP) Solution - Attachment D - Pricing Forms
| General Instructions: | |
| This template is designed to collect your RFP response in a standardized format. | |
| Each tab represents a different category of information we need from you. |
| How to Complete: | |
| 1. | Navigate to each tab and review the pre-filled information (if any) |
| 2. | Complete all fields marked with light blue background - these are for vendor input |
| 3. | Use dropdown menus where provided to ensure consistency |
| 4. | Add additional rows as needed - you are not limited to the example rows provided |
| 5. | Do not modify column headers or pre-filled client information |
| Color Coding: | |
| White background = Pre-filled by City (do not modify) | |
| Light blue background = Vendor to complete | |
| Dark gray background = Not applicable (based on frequency selection) | |
| Dark blue header = Category / sheet name |
| Tabs in this file: | |
| Software: | All software licensing costs (perpetual, subscription, SaaS, etc.) |
| Services: | Implementation services, ongoing support, managed services, etc. |
| Other Costs: | Setup fees, miscellaneous costs, and any other fees not categorized above |
Pricing - Software
| Software |
| Description: |
All software licensing costs including perpetual licenses, subscriptions, SaaS fees, and any tiered or usage-based pricing.
How to Respond:
Add one row per line item. Include licensing model details, user counts, discount terms, and tier breakdowns in the Description column.
Use the Cost Frequency dropdown to distinguish one-time vs. ongoing costs.
Include all software included in your proposal to fulfill the scope. For example, core modules/bundles, reporting/analytics tools, integration/API tools, embedded training tools, etc.
If a cost is optional for the City, please indicate this using the Required or Optional column.
| Name | Description | Service Provider/Vendor | Scope | Required or Optional | Cost Frequency | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 |
| Product or service name | Licensing model, discounts, user counts, terms, etc. | Who receives payment for this item (e.g. software provider, implementor, software reseller, etc.) | Scope A, Scope B, or Scope C | Required or Optional | One-time or Ongoing | $ | $ | $ | $ | $ | $ | $ | $ | $ | $ |
IMPORTANT: Add as many rows as needed. Include licensing details, discounts, and terms in the Description column.
For one-time costs, use the Year 1 column; for ongoing costs, use the applicable Year columns.
Pricing - Services
| Services |
| Description: |
All implementation and professional services costs including project management, configuration, training, data migration, integration development, ongoing support, etc..
How to Respond:
Add one row per line item. In Description, specify scope of service, deliverables, and any assumptions or rate structures.
Use Cost Frequency to indicate one-time (implementation) vs. ongoing (annual support) costs. Include subcontractor services as separate line items and identify the Service Provider/Vendor for each.
Use the Cost Frequency dropdown to distinguish one-time vs. ongoing costs.
Include all software included in your proposal to fulfill the scope. For example, core modules/bundles, reporting/analytics tools, integration/API tools, embedded training tools, etc.
If a cost is optional for the City, please indicate this using the Required or Optional column.
| Name | Description | Service Provider/Vendor | Scope | Required or Optional | Cost Frequency | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 |
| Product or service name | Licensing model, discounts, user counts, terms, etc. | Who receives payment for this item (e.g. software provider, implementor, software reseller, etc.) | Scope A, Scope B, or Scope C | Required or Optional | Implementation or Ongoing | $ | $ | $ | $ | $ | $ | $ | $ | $ | $ |
IMPORTANT: Add as many rows as needed. Include licensing details, discounts, and terms in the Description column.
Pricing - Other Costs
| Other Costs |
| Description: |
Any additional costs not captured under Software or Services, such as environment setup fees, travel and expenses, optional add-ons, etc.
This includes any and all managed services. Please quote these on a period of 12-months, or one calendar year.
How to Respond:
Add one row per line item. Clearly describe what each cost covers and under what conditions it applies.
If you have no additional costs, leave this sheet blank. This is also the place to list any optional cost items you'd like the client to consider.
| Name | Description | Service Provider/Vendor | Scope | Required or Optional | Cost Frequency | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 |
| Product or service name | Licensing model, discounts, user counts, terms, etc. | Who receives payment for this item | Scope A, Scope B, or Scope C | Required or Optional | One-time or Ongoing | $ | $ | $ | $ | $ | $ | $ | $ | $ | $ |
IMPORTANT: Add as many rows as needed. Include licensing details, discounts, and terms in the Description column.
File details come from the government source that posted it. Updated .