Attachment_D_LONG_AV_Completion_Report.docx

DOCX document 172 KB Posted Jul 28, 2022

Attached to: HAFC LONG FILM Federal contract opportunity
Solicitation number: 140P2122R0035
Issued by: Department of the Interior National Park Service

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Written by GovTribe AI · Dec 28, 2023

This document is a completion report template for audiovisual productions created under federal contract. It requires contractors to provide detailed information on all source materials used in programs including footage, stills, music and narration. Contractors must submit licenses and release forms for all content, as well as master files of the final program in multiple formats. Final deliverables include Blu-ray and DVD replicating masters, program installation files for digital signage, and original source footage. The related federal contract opportunity is for a long-form film to be produced by the Department of the Interior National Park Service.

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Sol_140P2122R0035_Amd_0002.pdf	PDF	Aug 8, 2022
A04_-_LONG_SOW_2022_8_5_22_v2_0001.pdf	PDF	Aug 5, 2022
Sol_140P2122R0035_Amd_0001.pdf	PDF	Aug 5, 2022
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Attachment_G_Interview_Cinematography_Standards.docx	DOCX document	Jul 28, 2022
Attachment_C_NPS_Amendment_to_License_Agreement.docx	DOCX document	Jul 28, 2022
Attachment_A_NPS_Release_Form.pdf	PDF	Jul 28, 2022
Attachment_B_NPS_Materials_Release_Form.doc	DOC document	Jul 28, 2022
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COMPLETION REPORT FOR AUDIOVISUAL PRODUCTION PROGRAM INFO:

TITLE: Full title of program ** A separate completion report is required for each program

MEDIA NUMBER: Park acronym and assigned NPS AV media number (i.e. JODA AV- 1234) ** provided by COR at start of project

TRT: Total running time of program

CONTRACT NO.: Assigned NPS contract number

CLIENT: Official NPS site name—i.e. John Day National Monument

COMPLETED: Date program completed

FORMATS: List of Master files delivered of final program, including file format, file size, and accessibility features (such as subtitles, audio description, assistive listening, etc.) on each master.

NPS PRODUCER/COR: List name of NPS Contracting Officer’s Representative

CONTRACTOR: List full name and contact info of contracted production company

DESCRIPTION OF

SHOW: A brief paragraph stating overall theme of program and where it is being shown.

RESTRICTIONS: A brief statement discussing the final program restrictions and what the cleared distribution and term is.

(i.e. unrestricted; non-profit sales; web; broadcast; etc.)

USE RIGHTS: A brief statement of what source material is restricted, and noting any term expiration dates.

(i.e., music, historical images, some stock footage, etc.). Licenses and release forms to be provided in Attachment A. Detailed information to be provided in Attachment B) Contract # - Attachment D

PARK AV-1234

Completion Report Template revised October 2020

SOURCE INFO:

Licenses and release forms to be provided in Attachment A. Detailed information to be provided in Attachment B.

FOOTAGE: State the type of footage used (original and/or stock) and general restrictions, if any, and term (i.e. for the life of the project, etc.). Also state the format used for capture of all original footage.

STILLS AND

GRAPHICS: State the type of stills, archival photos, graphics used and general restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

NARRATION: State names of all narrators and voice actors and restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

MUSIC: State music used—i.e. original composition, library music, already recorded music and general restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

OTHER TALENT: State any other talent used, including interviews, and restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

ITEMS

DELIVERED: List of all items delivered to be compiled on Packing List (pg. 4). Each drive delivered should be labeled with the park acronym and media number and include an index of hard drive contents.

ATTACHMENTS:

A Licenses/Release Forms, and Permission Letters All elements of this program need to be accounted for, such as footage, music, narration, additional talent, and interviews. Attachment A should include all licenses, release forms, and/or permission letters necessary for use of every element.

B Source Material List This is a detailed listing of ALL footage and stills used in the program, listed in timecode order. This list also includes thumbnails, source information and use rights. See the attached sample under Attachment B for the correct table format.

Contract # - Attachment D PARK AV-1234

C Credits A listing of credits as they appear in the production.

D Final Scripts A copy of the final script, including program scripts, foreign language, subtitle scripts, and audio description scripts

E Sequence Information This section should include the Edit Decision List (EDL) of the completed show.

F Original Footage and Sound Logs Detailed footage and audio logs created during the production phase, including: Date of filming/recording, location, ID of anyone on screen or speaking, description of scenes including discrete scene numbers, camera(s) used, type of audio recorded, and any other information pertinent to identifying the footage.

G Music Cue Sheet State all music used (i.e. original composition, library music, etc.) and timecode of the selection within the program. Identify music title, artist, and copyright owner, restrictions, if any, and type of license acquired (i.e. license, permission letter, clearances).

ID #

Contract Item #

Description

Copy #

Format

RIRA 1

21 - All ORIGINAL footage (native format and file structure)

Copy 1 ex-FAT Formatted hard drive

RIRA 2

21 - All ORIGINAL footage (native format and file structure)

Copy 2

RIRA 3

20 - Contract Items 1-16 (Masters, Encodes, Audio Stems), Scripts, Artwork, Media Managed Project Files, Completion Report

RIRA-AV-0039 - The Untold Legacy of the River Raisin RIRA-AV-0040 - Hull's Trace: A Road of Misery and Betrayal RIRA-AV-0041 - Remember the Raisin: America's First Battle Cry RIRA-AV-0042 - Removal RIRA-AV-0043 - Teaser/Trailer for The Untold Legacy of the River Raisin

RIRA 4

20 - Contract Items 1-16 (Masters, Encodes, Audio Stems), Scripts, Artwork, Media Managed Project Files, Completion Report