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Agenda updated April 2023
| Day | Times | Hr:Min | Activity | | Cadre | Intent | Equipment/Supply Needs | POC |
| Day 1 - June 5 | 0800-0830 | 30 | Welcome and Intent of the Workshop | | RO Staff | Intent of the WS: Building the alignment needed to move the dial; recognize the WCS and emergency to addres the threat of fire; priorities of congress, the chief, and R4 | Coffee, water, etc. | |
| 0830-0915 | 45 | Introduce Participants (40) | | 1 | Make list for students (3 bullets) to cover nothing else | | |
| 0915-0935 | 20 | Introduce Cadre | | 1 | Make list for students (3 bullets) to cover nothing else | | |
| 0935-1000 | 25 | Break | | | | | |
| 1000-1100 | 1:00 | Workshop Briefing | IC | 1 | Provide brief overview on how the workshop will flow | | |
| | | | Planning Ops / Field Ops | 1 | Provide operational plan | | |
| | | | Safety | 1 | Provide safety plan (Get with Regional SOF for approval) | | |
| | | | Logistics/Communications | 1 to 2 | Provide logistical plan and commo plan (Avenza map and google pin drops) | | |
| | | | Expectations / Approach | 1 | Challenge ourselves to embrace the growth mindset; share; network, document your reponses; continue to build post WS (Cover the 5 objectives for the workshop) | | |
| 1100-1120 | 20 | Break | | | | | |
| 1120-1230 | 1:10 | Exercise 1: | | POC - 1 Facilitators - 1 to 2 | To construct a shared foundation of the problems that their Forests are facing. See outline when facilitating these conversations. | Flips | |
| 1230-1400 | 1:30 | LUNCH | | | | | |
| 1400-1430 | 30 | Exercise 1: Part 2 | | POC - 1 Facilitators - 1 to 2 | 1) Similarities among the 12 groups, 2) Root causes of the threats, 3) Influence of climate change, 4) Is this perspective shared across the Forest? 5) Effects of a shared perspective. | Flips | |
| 1430-1515 | 45 | Exercise 2: | | POC - 1 Facilitators - 1 to 2 | Consider some prework, such as podcasts. Include prompts. | Flips | |
| 1515-1530 | 15 | Break | | | | | |
| 1530-1600 | 30 | Presentation: | | 2 | Aids in guiding the Why we're here | | |
| 1600-1700 | 60 | Partnerships in Prescribed Fire | | 2 | Obj 1-5. Need time to discuss the agreements needed on your Forest to be successful. | Handouts? | |
| 1700-1730 | 30 | Cadre Meeting | | | Evaluate the day and adjust plan for tomorrow | | |
| Day 2 - June 6 | 0800-0810 | 10 | Review Day 1 / Brief for Day 2 | 1 | Set the students up with the intent of exercise 3. | Coffee, water, etc. |
| 0810-0915 | 1:05 | Growth of a Program | 1 to 2 | Compare and contrast - What are they doing differently than your program? Record what it is that you could apply to your Forest. Make time for group discussion. | |
| 0915-0940 | 25 | Break | | | |
| 0940-1040 | 1:00 | Exercise 3: Key Players | POC - 1, Facilitators - 1 to 2 | | Flips |
| 1040-1105 | 25 | Break | | | |
| 1105-1210 | 1:05 | Complexity Analysis | 2 to 3 | Comprehension of what the preparer needs from each team player to develop a solid CA; know their roles; understand the intent/value. Teams should have a hard copy of a complexity analysis from their home unit. | |
| 1210-1330 | 1:20 | LUNCH | | | |
| 1330-1440 | 1:10 | Presentation on Liability | 1 to 2 | Comprehension and awareness of liability in planning and implementation. Tailor more to include the resource specialists and AA, think libility in NEPA. Recognize how our current culture impacts our NEPA decisions. | |
| 1440-1500 | 20 | Break | | | |
| 1500-1550 | 50 | Engaging the Public in Prescribed Fire | 1 | Comprehension; opportunity to compare and contrast; set them up for constructing a vision. | |
| 1540-1600 | 20 | Break | | | |
| 1600-1645 | 45 | Outreach Examples: Email, Newspaper, Website, YouTube, Facebook, Signage | 1 Lead, Forests Present Out | Compare and contrast opportunity. Provide a PPT that shows examples of each form of media (what, when, who, why, where)/ Have Forests report out on what they are doing | |
| 1645-1700 | 15 | Short Presentation | 1 | | |
| 1700-1710 | 10 | Brief on expectations for tomorrow | 1 | PPE, Lunch, Fuel, location pins/maps, Clothing, Hard Hats?, Portalets? | |
| 1710-1740 | 30 | Cadre Meeting | Cadre | Evaluate the day and adjust plan for tomorrow | |
| Day 3 - June 7 | 0700-0945 | 2:50 | Travel: Field Site | | | Bathroom options | |
| 0950-1030 | 40 | Field Site | | 2 to 4 | Obj 4, 5. Theme: moving to the right locations will involve speedbumps in the short term. Longterm benefits on the way with these stressers. | Print Maps/Visual Aids |
| 1030-1120 | 50 | Gold Team: Declaration Station | | 1 to 3 | | Print Maps/Visual Aids |
| | | White Team: | Complexity Analysis Station | 1 to 2 | Create a 3rd station (NEPA) for planners and specialists (16). | Print Maps/Visual Aids |
| | | Green Team: Contingency Station | | 1 to 2 | Break into 3 groups to facilitate engagement | Print Maps/Visual Aids |
| 1120-1205 | 45 | Gold Team: LUNCH | | | | |
| | | White Team: | LUNCH | | | |
| | | Green Team: LUNCH | | | | |
| 1205-1255 | 50 | Gold Team: Contingency Station | | 1 to 2 | | |
| | | White Team: | Complexity Analysis Station | 1 to 2 | | |
| | | Green Team: Declaration Station | | 1 to 3 | | |
| 1255-1310 | 15 | Break (Pottie and load up) | | | | |
| 1310-1410 | 60 | Travel: Field Site | | | | |
| 1410-1510 | 1:00 | Presentation: Smart NEPA | | 2 to 4 | Obj 2, 4, 5. Cover new CE Authorities and the Forest Wide RX NEPA effort. How to construct efficient more effective NEPA. Provide numerous nuggets from various Forests | |
| 1510-1830 | 3:20 | Load up in vehicles and Travel | | | | Each vehicle Chief of Party Check in with safety after arriving back at the hotel |
| 1830-1900 | 30 | Cadre Meeting | | Cadre | Evaluate today and adjust plan for tomorrow | |
| Day 4 June 8 | 0800-0830 | 30 | Review yesterday | 1 | Walk to Local Park for Exercise |
| 0830-1030 | 2:00 | Problem Solving Exercise: | 1 | Example: Obj 1-5. How would you go about addressing this problem. Make this a solution-driven exercise. How do we get the desired outcome-based treatments. |
| 1030-1100 | 30 | Break | | |
| 1100-1215 | 1:15 | Application Story: Planning and coordination meetings | 1 to 2 | Example: Describe how the Host Site conducts daily planning meetings, completes their 2A, and updates AAs. Who is in these calls and planning meetings and why? How are these meeting building alignment? Be sure that we tie the specialist and planners into this discussion. |
| 1215-1400 | 1:45 | LUNCH | | |
| 1400-1500 | 60 | Presentation: Migratory Birds and TES | 1 to 2 | Awareness and comprehension of the policy, laws, and roles. Ensure the TES are covered. |
| 1500-1515 | 15 | Break | | |
| 1515-1615 | 1:00 | Burn Plan Development - Key Points | 2 to 3 | Obj 4. How and where does the NEPA get brought into the burn plan? Roles of the AA, BB, FMO, Fuels Spec, etc. |
| 1615-1730 | 1:15 | Presentation | 2 to 3 | Obj 2-5. |
| 1730-1800 | 30 | Cadre Meeting | Cadre | Evaluate the day and adjust plan for tomorrow |
| Day 5 - June 9 | 0800-0810 | 10 | Review yesterday and brief for today | 1 | | Coffee, water, etc. |
| 0810-0855 | 45 | Exercise 4: Defining Your Vision | POC - 1 - Facilitators - 1 to 2 | Obj 5. Develop within individual Forest units; report out. Help the groups get started by sharing results from the Fall Fuels Meeting. | Flips |
| 0855-0915 | 20 | Break | | | |
| 0915-1045 | 1:30 | Exercise 5: Defining Your Strategy | POC - 1 - Facilitators - 1 to 2 | Obj 5. Develop within individual Forest units; report out. | Flips, Share some examples (Rick Lint math) |
| 1045-1100 | 15 | Break | | | |
| 1100-1150 | 50 | AAR of the Workshop | 1 | | |
| 1150-1235 | 45 | Workshop Wrap Up | 1 to 2 | Talking points, cover Obj 1-5. Highlighting significant teachable moments; discuss the confidence/competence loop; describe the future of RX across R4. | |
| 1235-1400 | 1:25 | LUNCH | | | |
| 1400-1600 | 2:00 | Cadre Meeting | 1 | Evaluate the workshop; discuss the future. | |
Topics-Measures
| Objectives | | | |
| 1 | Recognize the urgent need to increase pace and scale of prescribed fire and fuels treatments in order to address the Wildfire Crisis | Why | |
| 2 | Recognize the impact of culture on the Forest ability to plan and implement effectively | Awareness | |
| 3 | Contrast the outcomes of programs demonstrating alignment amongst all players involved in planning and implementation of prescribed fire | Analysis | |
| 4 | Identify the tools and applications for successful planning and implementation | Comprehension | |
| 5 | Construct a shared vision and the corresponding strategies needed to achieve the vision | Synthesizing | schedule time; check points, plan for failures |
| Dustin's Brainstorm in Developing the Draft Agenda | Time (hours) | Audience |
| R4 RX Program Review | 2 | All |
| Exercise: Alignment | 3 | All |
| Exercise: Vision/Strategy | 4 | All |
| National and Regional Perspective and Policy | 1.2 | All |
| Integration | 1.5 | All |
| Exercise: Key Players (Internals and Partners) | 1 | All |
| Migratory Birds and WBP | 2 | All |
| Roles of the AA / Roles of Line Officer (theme throughout) | 1.5 | All |
| Complexity Analysis | 1.2 | AA, Fire |
| 2A | 1 | AA, Fire |
| Burn Plans - key aspects | 5 | All |
| Analytics | | Fire |
| Internal and External Communication | 1.2 | All |
| Liability | 1.1 | All |
| AA Desk Operations | 0.75 | AA, Fire |
| Options for Increasing Capacity (Codes, Agmts, SFO, Sharing) | 0.75 | AA, Fire |
| Exercise: Declaration Exercises | 2 | All |
| Success Story: Growing an RX Prgrm (FIF) | 1.5 | All |
| Success Story: Planning Meeting (PAF) | 1 | All |
| AAR | 1.2 | All |
| Smart NEPA: Efficient, Effective, Integrated | 2 | RS |
| Reminder - breaks are esential toabsorption and fueling creativity | 5 | All |
| 39.9 | |
Steps
| Course Dates XX | | | |
| To Do List | Assigned | Due | Status |
| Identify cadre, presenters, and VIPs | | | |
| Set aside funding to cover contractor and misc. costs - Contract | | | |
| Reserve hotel guest rooms and 2 conference rooms ( 1-L, 1-S) | | | |
| Recruit participants | | | |
| Ensure all hotel guest rooms are reserved | | | |
| Notify Forests of site visits and identify key speakers | | | |
| Prepare 1st draft of agenda | | | |
| Brief the cadre on the workshop dates, role, etc. | | | |
| Set up Teams Calls with Cadre | | | |
| Develop clear objectives |
| Establish date for pre-workshop site visit to recon hotel, and field sites. |
| Visit Field Sites |
| Establish travle routes and provide georeferenced pins or maps to various sites |
| Visit hotel conference rooms; classroom set up; establish supply and equipment needs |
| Develop the 6 Excercises |
| Recruit participants |
| Develop Medical Plan |
| Develop JHA |
| Transportation - Vehicle needs (capabilities, equipment, supplies, etc.) |
| Prepare opening remarks with Fire Director and Regional Forester or Deputy Regional Forester |
| Prepare closing remarks |
| Develop contingencies for weather days |
Cadre +
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