Attachment C Performance WS_RX Fire Training Support_R4_01182024.pdf

R4 Prescribed Fire Training Support (workshops, refreshers, prescribed fire reviews)

USDA Forest Service Intermountain Region

Fire & Aviation Management

(FAM)

IDIQ XXXXXXXXXXX

R4 Prescribed Fire Training IDIQ

OVERVIEW

This IDIQ is established between the United States Department of Agriculture (“USDA”) Forest Service (“FS”) and XXXXX.

USDA FS Points of Contact: Awarding CO: Jessica Rasmussen, CO, Susan Kunath, CS

COR:

Steve Clezie

(208) 431-0124 steve.clezie@usda.gov

Technical Monitor:

Deb Flowers

(307) 250-2436 deborah.flowers@usda.gov

Project Manager:

Dustin Doane

(208) 630-3103 Dustin.doane@usda.gov

PERIOD OF PERFORMANCE

Overall: April 1st 2024 – March 31st 2029

Base Year: April 1st 2024- March 31st 2025

Option Period I: April 1st 2025- March 31st 2026

Option Period II: April 1st 2026- March 31st 2027

Option Period III: April 1st 2027- March 31st 2028

Option Period IV: April 1st 2028- March 31st 2028

TOTAL VALUE

Base + Options: NTE XXXX mailto:steve.clezie@usda.gov mailto:deborah.flowers@usda.gov mailto:Dustin.doane@usda.gov

Caring for the Land and Serving People

Project Title - R4 Prescribed Fire Training Support (workshops, refreshers, prescribed fire reviews)

General Information

1.0 Background

Nationally there is an effort to increase the pace and scale of restoration, hazardous fuels reduction, wildlife habitat improvements, and many other resource objectives. This begins at the local level and prescribed fire is often the most logical change agent in these efforts so it is essential to cultivate safe and effective growth in our prescribed fire program.

Over the last year the Intermountain Region hosted an Integrated Prescribed Fire Workshop, virtual RT-300’s, and a virtual Burn Plan Writing Workshop. Preceding years included Burn Boss Workshops and virtual Burn Plan Writing Workshops with national attendance These workshops guided participants through a variety of topics: Prescribed Fire Successes and Innovations, Introduction to Accepted New Methods, Ideas and Tools utilized in Prescribed Fire, Prescribed Fire Risk Management, Developing Community Support with Partners, Improving Communication During Implementation, Writing Better Burn Plans, Networking with Other Practitioners, and Development of a Program Vison.

2.0 Purpose

The Intermountain Region of the USFS (R4) requires a contractor(s) to assist the Fuels Program in all aspects of prescribed fire trainings. Some tasks include: plan and instruct training, provide hands on field experience, provide facility and training site logistical support, work with host sites on presentation/training needs, develop custom educational presentations utilizing the latest technology, develop fuels treatment staff rides, review burn plans and associated documents for national policy compliance, document course delivery process, develop job aids for fuels staff and line officers, electronically archive course delivery documentation, serve on facilitated learning analysis teams, one-on-one mentoring in prescribed fire, participate in prescribed fire program reviews, and create field exercises specifically targeted to employees working in the fuels management arena including agency administrators. The contractor shall work in coordination with R4 and/or federal and state partner agencies to deliver these services. The intent of the mentoring and other educational presentations is to improve awareness and provide operational education to fire professionals, agency administrators, and resource specialists who are responsible for planning and implementing fuels treatments on their unit(s).

Topics and requirements will vary depending on task requirements and may include: current prescribed fire and mechanical treatment issues, hazards and safety issues, agency liability, personal liability, escaped prescribed fires, interagency policy, implementation planning, reviewing prescribed fire plans, key elements of successful prescribed fire programs, aerial ignition, prescribed fire in Wilderness Areas, Indigenous fire practices, effective communication, human factors, partnerships and collaboration, integration, agreements, smoke management, decision making, and effective program monitoring.

The contractor(s) will also serve as National Wildfire Coordinating Group (NWCG) qualified and an approved escort on active prescribed fire implementations for attendees that are not fireline qualified. The contractor(s) will assist R4 personnel in preparation and presentation of instructional material, coordinator of logistical arrangements, reserving conference rooms, contacting selected students prior to the workshop or training, and other duties as required.

3.0 Acronyms

NIPFTC – National Interagency Prescribed Fire Training Center NWCG – National Wildfire Coordinating Group C&G – Command and General Staff RXCM – Prescribed Fire Crew Member UAS – Unmanned Aircraft Systems PPE – Personal Protective Equipment NAFRI – National Advanced Fire and Resource Institute NIFC – National interagency Fire Center WFAP – Wildland Fire Apprenticeship Program FTR – Federal Travel Regulations CO – Contracting Officer DHS – Department of Homeland Security FLA- Facilitated Learning Analysis

4.0 Technical Requirements / Tasks

4.1 Tasks and Products

Tasks and product requirements will be contingent on current prescribed fire weather and training issues within R4 and current land management and regulatory issues within the Federal and partnering state land management agencies.

Products may include several different tasks but are not limited to:

4.1.1 Integrated Prescribed Fire Workshop Development (Item 1):

Target audience are interdisciplinary teams within R4 Forests or partners. The workshop will aid programs in the development of a shared vision to align priorities and provide participants with the tools, knowledge, and support to collectively build a successful prescribed fire program. Teams may include fire practitioners, wildlife biologists, hydrologists, timber managers, and district rangers.

A. Initiate pre-training session coordination with various cooperators as specified by the Intermountain Regional Fuels Specialist. This may be done via electronic means or in person as required and specified by the Government. Assist cooperators in the identification and evaluation of potential field sites to be used. Ensure cooperators understand the limitations of the expected attendees and incorporate adjustments to meet the needs for an effective learning environment.

B. Coordinate with various host cooperators on content of their planned presentations. Eliminate duplications between presentations and ensure critical teaching points are included.

C. Assist R4 personnel with logistical arrangements. This may include evaluating hotels and meeting facilities to ensure compliance with Americans with Disabilities Act requirements, agency regulations, and adequacy to provide a professional training delivery, evaluating locations for field exercises and logistics associated with large groups of people (50+) and numerous vehicles (20+) at a field site, obtaining supplies (e.g., USB and electrical cords as needed on short notice) and ensuring vehicles and tools are maintained and ready for use.

D. Develop curriculum and be prepared to deliver prescribed fire workshop training subjects as identified by the Government. See attachment on the Integrated Prescribed Fire Workshop example.

E. Initiate pre-training session coordination with various cooperators. Assist cooperators in the identification and evaluation of potential field sites to be used. Ensure cooperators understand the limitations of the expected attendees and incorporate adjustments to meet the needs for an effective learning environment.

E. Government anticipates up to 3 coordination calls.

F. The government will provide one (1) Forest Service technical point of contact for contractor interaction and logistical support.

The workshop may require a field component during the delivery. This could include, but not be limited to, identifying field sites for exercises or delivery of topics related to the host Forest or unit (visiting treatment sites); map out timeframes for participant travel to and from exercise, exercise delivery, and logistical needs such as restroom stops; and identify camping locations if participants will stay overnight at field locations.

Serve in functional needs such as logistics, planning, operations, and safety.

Safety - May be requested to develop risk management assessment, medical evacuation plan, or general safety plan to be utilized during workshop delivery. May be requested to work with Forest and Regional Safety Officer during the development of identified plans/assessments for workshop.

Logistics – May be requested to evaluate hotels and meeting facilities for adequate delivery space. Evaluate locations for field site exercises and rest stops for large groups of people and vehicles. Obtain supplies for field and meeting room sites.

Planning – Aid region in the planning and development of workshop agenda, which could include presentation length and timing, and identification of presenters for topic and exercise delivery. See attached examples.

IC/Operations – May be requested to evaluate overall flow of workshop from classroom to field or field to classroom. Ensure proper transitions between exercises and that all safety, logistics and planning is completed.

4.1.2. Integrated Prescribed Fire Workshop Delivery (Item 2):

A. Lesson Development for Workshop offerings require a constantly updated curriculum of topics pertinent to the students and issues of the interagency community. Contractor shall develop and make formal presentations at a very professional level on current issues and topics. Contractors shall update training and workshops offerings within 7 business days of being provided updated information. Real life experience and understanding of the political environment is a must in the presentation development.

New presentations may need to be developed and delivered on short notice during a workshop due to new questions or emerging concerns.

B. Adapt to the changing expectations of the class and develop field and classroom exercises that allow the attendees to expand their understanding of the complex prescribed fire environment and the critical interactions between line officers and staff at the field unit level.

C. Mentor attendees in small groups or one-on-one during the training events. Every session has students from units with unique situations and questions. Contractor must understand current federal prescribed fire policy and be able to discuss and analyze complex situations and help guide the student to an appropriate range of potential solutions or actions.

D. Guide students through self-reflection and learning through after action reviews.

E. Constantly maintain a learning environment. Lead discussions on pre-planned topics during vehicle travel times, during evening meals with attendees, and at other opportunities as they arise.

F. Participate as requested in 5-day sessions: opening and close-out presentations, daily planning, logistical support, marketing, and documentation needs for the Intermountain Region.

G. Coordinate with various host cooperators on content of their planned presentations. Eliminate duplications between presentations and ensure critical teaching points are included.

H. R4 personnel will assist with logistical arrangements in evaluating locations for field exercises and logistics associated with large groups of people (100+) and numerous vehicles (20+) at a field site, obtaining supplies (e.g., USB and electrical cords as needed on short notice) and ensuring vehicles and tools are maintained and ready for use.

I. Assist contractor with the coordination of mobilization to and from training delivery sites and to buildings/property to perform activities associated with the program of work.

Serve in func�onal needs such as logis�cs, planning, opera�ons, and safety as needed.

Safety – Con�nue hazard assessment and iden�fy mi�ga�ons during delivery. Ensure that safety messages are conveyed to workshop par�cipants during classroom and field por�ons. Communicate with Forest and Regional Safety Officer during the workshop as needed.

Logis�cs – Serve as the conduit between workshop par�cipants/cadre and hotel or host sites to address logis�cal needs as they arise throughout the workshop. Obtain supplies for field and mee�ng room sites.

Planning – Facilitate par�cipant discussion during workshop. Manage daily cadre mee�ngs to address par�cipant needs for the following days and plan for workshop produc�on for the following day. Document daily cadre mee�ngs. Facilitate workshop and cadre AAR.

IC/Opera�ons – Facilitate par�cipant discussion during workshop. Adjust material and exercises on the fly as required to meet student expecta�ons. Ensure proper transi�ons between exercises and that all safety, logis�cs and planning is completed.

Escort two to four attendees during workshop/training associated prescribed fire projects and provide for their safety.

4.1.3. Delivery of Burn Plan Review (Item 3):

Target audience is individuals qualified as a Burn Boss or Burn Boss trainee. The workshop provides prescribed fire leaders with an increased aptitude to apply prescribed fire safely and effectively. The in-person training provides opportunities to demonstrate and share successes from R4 prescribed fire programs, focus on various aspects of prescribed fire planning and implementation, and build networks between the Forests.

A. The Burn Plan Review can be with any Forest throughout the Region could be multiple burn plans per vendor.

B. The delivery will be completed virtually or in person with the chosen Region 4 Forests who is requesting a Burn Plan Review. The Forest will coordinate through the COR to ensure the contractor receives the burn plan and any additional guides and/or policy documents that may be necessary for the contractor to perform the review.

C. The review will ensure the following.

1. Ensure prescribed fire plans meet agency policy and direction.

2. Ensure the complexity analysis accurately represents the project, so the Agency Administrator understands the risks to identified values and ensures adequate mitigation is provided in the Prescribed Fire Plan to justify the pre and post risk ratings. This may require on-site review in wildland urban interface (WUI) or high-complexity situation by the technical reviewer.

3. Provide concurrence with the calculated prescribed fire complexity determination.

4. Check the prescription parameters by fuel types to ensure that the project, as planned, has a reasonable chance or realistic opportunity of meeting the resource management objectives.

5. Ensure the fire behavior calculations or prescription parameters are appropriate and within the acceptable range (or both).

6. Ensure the ignition, holding, and contingency plans are consistent with the predicted fire behavior and fuel types inside and outside the planned ignition unit(s).

7. Complete and sign Appendix B Technical Reviewer Checklist, Prescribed Fire Plan and the

Element 1: Signature Page, Prescribed Fire Plan.

D. Participate in prescribed fire reviews and technical reviews of burn plans.

E. Government anticipates up to 5 coordination calls.

F. The government will provide one (1) Forest Service technical point of contact for contractor interaction and logistical support.

4.1.4. RT-300 Refresher Training Development (Item 4):

A. Develop curriculum based on current National Prescribed Fire Policy, NWCG Standards, associated FS direction and regional needs. Curriculum for topics include but not limited to Key Policy Principles and

Updates, USFS RX Fire Program Review Updates, Accomplishments from Previous Years, Escaped Fire Trends, Smoke Management Requirements, Modeling Improvements, and Techniques, Prescribed Fire Risk Management, Fire Behavior Modeling, Innovations in Prescribed Fire Planning and Implementation.

B. In person training - Location and logistics may be arranged by the contractor or by R4 personnel. Delivery logistics will be determined in the individual Call Order. Hotels and meeting facilities must be compliant with Americans with Disabilities Act requirements, agency regulations, and adequacy to provide a professional training delivery.

C. Virtual training – if requested, contract shall be responsible for the facilitations, documents, and material.

R4 personnel will assist with logistics to include workshop documentation of attendance and recording of workshop.

D. Contractor should anticipate the need to develop and provide additional information and training on relevant topics that arise during the course of the workshop due to new questions or emerging concerns.

E. Coordinate with various host cooperators on content of their planned presentations. Eliminate duplications between presentations and ensure critical teaching points are included.

F. Government anticipates up to 3 coordination calls.

G. The government will provide one (1) Forest Service technical point of contact for contractor interaction and

4.1.5 RT-300 Refresher Training Delivery (Items 5):

A. Present curriculum of topics pertinent to participants and the agency. Contractor shall develop and make formal presentations at a very professional level on current issues and topics. Contractors shall update training within 7 business days of being provided updated information. Real life experience and understanding of the political environment is a must in the presentation development.

B. Facilitate classroom and small group discussions, opening and close-out presentations, daily planning, logistical support, marketing, and documentation needs for the Intermountain Region.

C. Participate as requested in the one session: opening and close-out presentations, planning, logistical support, marketing, and documentation needs for the refresher.

D. Assist contractor with the coordination of mobilization to and from training delivery sites and to buildings/property to perform activities associated with the program of work.

E. The government will provide one (1) Forest Service technical point of contact for contractor interaction and

4.1.6. Development and Delivery Burn Plan Writing Workshop (Item 6):

Contractor to Develop Burn Plan Writing curriculum based on current National Prescribed Fire Policy, NWCG Standards, associated FS direction and regional needs. Topics/elements will be based on the current need as determined by R4 personnel in the individual Call Order. Constantly maintain a learning environment.

Participate as requested in 5 -day sessions: opening and close-out presentations, planning, logistical support, marketing, and documentation needs for R4. The government will provide one (1) Forest Service technical point of contact for contractor interaction and logistical support.

A. In person training - Location and logistics may be arranged by the contractor or by R4 personnel. Delivery logistics will be determined in the individual Call Order. Hotels and meeting facilities must be compliant with Americans with Disabilities Act requirements, agency regulations, and adequacy to provide a professional training delivery. Government anticipates up to 3 calls prior to in person training. Assist contractor with the coordination of mobilization to and from training delivery sites and to

B. Virtual training – if requested, contract shall be responsible for the facilitations, documents, and material.

R4 personnel will assist with logistics to include workshop documentation of attendance and recording of workshop. Government anticipates up to 3 calls.

4.1.7. Facilitated Learning Analysis Review (Item 7):

Facilitated Learning Analysis (FLA)- The government may have the contractor participate in these analysis reviews. The contractor maybe subject to the following roles in the FLA process:

Storyteller/Writer-Editor, Peer, and or Subject Matter Experts. Having the Learning from Unintended Outcomes Workshop is not mandatory but highly recommended. Contractors that have the course are more than likely to be called upon for this review. Assist contractor with the coordination of mobilization to and from training delivery sites and to buildings/property or field to perform activities associated with the program of work.

A. Storyteller/Writer-Editor- The most effective way to share the learning throughout the organization is with a powerful story. If the FLA will feature an accident story (or a story about an intended outcome), it is generally recommended to bring in a person with this unique skillset. While there are talented storytellers in our agency, this is a rare skill. This position must have the ability to create the story of the accident and to write it accurately, clearly, and compellingly in such a way as to take maximum advantage of its learning potential for the greater organization. The focus needs to be on honoring all of the different perspectives, not consolidating them into one cohesive narrative. Analogies and meaningful parables are an effective way to communicate the perspectives of participants.

B. Peer- Individuals directly involved in the accident should be represented by an FLA Team member with intimate knowledge of the duties and skills necessary to serve in a similar position/job title.

For example, if the accident is an engine rollover, a member of an engine crew should be on the FLA Team. The peer can also function as the facilitator

C. Subject Matter Expert- The more complex an FLA, the more the team will be looking for lessons learned for the larger organization. Therefore, it is important to have an FLA Team member with expertise in the activity surrounding the accident. For example, if the accident occurred on a prescribed fire, the team should have a member with expert knowledge of prescribed burning operations, planning, coordination, and execution. Another example would be if the incident required expert knowledge of heavy equipment or specialized tools (aviation, artillery, etc.) the team may look for a Heavy Equipment Operator, Helicopter Manager or Demolitions expert. In many cases, the peer and subject-matter expert may be the same person. For extremely complex situations that involve the Learning Review process, outside specialists are brought in to provide a fresh perspective and/or academic expertise in a field related to the incident.

4.1.8 Burn Boss Workshop Development (item 8)

A. Initiate pre-training session coordination with various cooperators as specified by the Intermountain

Regional Fuels Specialist. This may be done via electronic means or in person as required and specified by the Government. Assist cooperators in the identification and evaluation of potential field sites to be used. Ensure cooperators understand the limitations of the expected attendees and incorporate adjustments to meet the needs for an effective learning environment.

B. Coordinate with various host cooperators on content of their planned presentations. Eliminate duplications between presentations and ensure critical teaching points are included.

C. Assist R4 personnel with logistical arrangements. This may include evaluating hotels and meeting facilities to ensure compliance with Americans with Disabilities Act requirements, agency regulations, and adequacy to provide a professional training delivery, evaluating locations for field exercises and logistics associated with large groups of people (50+) and numerous vehicles (20+) at a field site, obtaining supplies (e.g., USB and electrical cords as needed on short notice) and ensuring vehicles and tools are maintained and ready for use.

D. Develop curriculum and be prepared to deliver prescribed fire workshop training subjects as identified by the Government. See attachment on the Burn Boss Workshop example.

E. Government anticipates up to 3 coordination calls.

E. The government will provide one (1) Forest Service technical point of contact for contractor interaction and

The workshop may require a field component during the delivery. This could include, but not be limited to, identifying field sites for exercises or delivery of topics related to the host Forest or unit (visiting treatment sites); map out timeframes for participant travel to and from exercise, exercise delivery, and logistical needs such as restroom stops; and identify camping locations if participants will stay overnight at field locations.

Serve in functional needs such as logistics, planning, operations, and safety.

Safety - May be requested to develop risk management assessment, medical evacuation plan, or general safety plan to be utilized during workshop delivery. May be requested to work with Forest and Regional Safety Officer during the development of identified plans/assessments for workshop.

Logistics – May be requested to evaluate hotels and meeting facilities for adequate delivery space. Evaluate locations for field site exercises and rest stops for large groups of people and vehicles. Obtain supplies for field and meeting room sites.

Planning – Aid region in the planning and development of workshop agenda, which could include presentation length and timing, and identification of presenters for topic and exercise delivery. See attached examples.

IC/Operations – May be requested to evaluate overall flow of workshop from classroom to field or field to classroom. Ensure proper transitions between exercises and that all safety, logistics and planning is completed.

4.1.9 Burn Boss Workshop Delivery (item 9)

A. Lesson Development for Workshop offerings require a constantly updated curriculum of topics pertinent to the students and issues of the interagency community. Contractor shall develop and make formal presentations at a very professional level on current issues and topics. Contractors shall update training and workshops offerings within 7 business days of being provided updated information. Real life experience and understanding of the political environment is a must in the presentation development.

New presentations may need to be developed and delivered on short notice during a workshop due to new questions or emerging concerns.

B. Adapt to the changing expectations of the class and develop field and classroom exercises that allow the attendees to expand their understanding of the complex prescribed fire environment and the critical interactions between line officers and staff at the field unit level.

C. Mentor attendees in small groups or one-on-one during the training events. Every session has students from units with unique situations and questions. Contractor must understand current federal prescribed fire policy and be able to discuss and analyze complex situations and help guide the student to an appropriate range of potential solutions or actions.

D. Guide students through self-reflection and learning through after action reviews.

E. Constantly maintain a learning environment. Lead discussions on pre-planned topics during vehicle travel times, during evening meals with attendees, and at other opportunities as they arise.

F. Participate as requested in 5-day sessions: opening and close-out presentations, daily planning, logistical support, marketing, and documentation needs for the Intermountain Region.

G. Coordinate with various host cooperators on content of their planned presentations. Eliminate duplications between presentations and ensure critical teaching points are included.

H. R4 personnel will assist with logistical arrangements in evaluating locations for field exercises and logistics associated with large groups of people (100+) and numerous vehicles (20+) at a field site, obtaining supplies (e.g., USB and electrical cords as needed on short notice) and ensuring vehicles and tools are maintained and ready for use.

I. Assist contractor with the coordination of mobilization to and from training delivery sites and to

Serve in func�onal needs such as logis�cs, planning, opera�ons, and safety as needed.

Safety – Con�nue hazard assessment and iden�fy mi�ga�ons during delivery. Ensure that safety messages are conveyed to workshop par�cipants during classroom and field por�ons. Communicate with Forest and Regional Safety Officer during the workshop as needed.

Logis�cs – Serve as the conduit between workshop par�cipants/cadre and hotel or host sites to address logis�cal needs as they arise throughout the workshop. Obtain supplies for field and mee�ng room sites.

Planning – Facilitate par�cipant discussion during workshop. Manage daily cadre mee�ngs to address par�cipant needs for the following days and plan for workshop produc�on for the following day. Document daily cadre mee�ngs. Facilitate workshop and cadre AAR.

IC/Opera�ons – Facilitate par�cipant discussion during workshop. Adjust material and exercises on the fly as required to meet student expecta�ons. Ensure proper transi�ons between exercises and that all safety, logis�cs and planning is completed.

Escort two to four attendees during workshop/training associated prescribed fire projects and provide for their safety.

4.2. Contractor Qualifications and Requirements

The National Wildland Fire Coordinating Group (NWCG) and the National Interagency Prescribed Fire Training Center (NIPFTC) have established that to effectively engage and inform this unique workforce, it is imperative that the personnel serving as cadre, mentors, field coordinator, and creating these type of educational products, have an extensive background in prescribed fire, wildland firefighting, mechanical fuel treatments as well as familiarity with duties and responsibilities of line officers, and agency administrators..

(a) Specialized experience with national wildland fire training centers as an instructor, mentor, guest speaker, operations coordinator, or field coordinator.

(b) Current or previous NWCG qualifications and experience:

i. Command and/or General Staff position on Incident Management Team

ii. Single Resource Boss or higher.

iii. Type 2 Burn Boss (Type 1 experience preferred); experience must include both aerial and ground ignition of prescribed fires.

(c) Extensive prescribed fire experience from eastern to the western portions of the US

(d) Experience teaching NWCG 300, 400, or 500 level fire courses within the last 10 years, including instruction to agency administrators within the past 5 years.

(e) Previous work background in either:

i. A wildland fire position with a federal wildland fire agency at the Regional or National level, or

ii. a combination of experience in a prescribed fire or wildland fire position at the local level.

(f) NWCG qualifications card with a minimum of prescribed fire crew member with current moderate or higher work capacity test, or contractor certified documentation meeting the NWCG requirements with a minimum of prescribed fire crew member (RXCM) and a current work capacity test of “moderate” or “arduous”.

5.0 Period of Performance and Scheduling

5.1 IDIQ Period of Performance

Overall: April 1, 2024 – March 31st, 2029

Base Year: April 1st 2024- March 31st 2025

Option Period I: April 1st 2025- March 31st 2026 Option Period II: April 1st 2026- March 31st 2027 Option Period III: April 1st 2027- March 31st 2028 Option Period IV: April 1st 2028- March 31st 2029

5.2 Call Period of Performance

Each individual Call awarded under this IDIQ will have a period of performance specific to the work to be performed.

The performance may take place 1) remotely, 2) Regional Office or conference center in Ogden, Ut, 3) PFTC office in Tallahassee, FL, 4) National Advanced Fire and Resource Institute (NAFRI) in Tucson, AZ, 5) National Interagency Fire Center (NIFC) in Boise, ID, 6) Wildland Fire Apprenticeship Program (WFAP) in McClellan, CA, 7) any sanctioned locations in commercial conference facilities, 8) International partner facilities, or 9) federal, state, and local offices throughout the United States. Any access restrictions to government facilities will be identified to the contractor. Call orders will specify locations pertinent to the task requested.

6.0 Deliverable / Schedule

All written deliverables shall be phrased in layperson language.

Delivery requirements and required schedule will be defined at the call order level in alignment with the USFS mission.

Item Description Deliverable Due Date Delivered To

1 Integrated Prescribed Fire Workshop Development

• Pre-training session coordination

• Coordinate with host cooperators

• Assist with logistics

• Develop curriculum

• Provide prescribed fire trainings

Per individual task order

COR

2 Integrated Prescribed Fire Workshop Delivery

• Provide lesson development

• Mentor attendees

• Lead discussions on pre-planned topics

• Participate and lead in 5 day sessions

• Coordinate with host cooperators

• Assist R4 Personnel with logistics, and mobilization

Per individual task order

COR

3 Delivery of Burn Plan Review

• Provide thorough Burn Plan Review could be multiple burn plans for Region 4

• Burn Plan Review ensures:

Prescribed Fire Plan meets policy and direction

• Ensure Complexity Analysis accurately represents the project. so the Agency Administrator understands the risks to identified values and ensures adequate mitigation is provided in the Prescribed Fire Plan to justify the pre and post risk ratings. This may require on-site review in

• wildland urban interface (WUI) or high-complexity situation by the technical reviewer.

Per individual task

COR

• Provide concurrence with the calculated prescribed fire complexity determination.

• Check the prescription parameters by fuel types to ensure that the project, as planned, has a reasonable chance or realistic opportunity of meeting the resource management objectives.

• Ensure the fire behavior calculations or prescription parameters are appropriate and within the acceptable range (or both).

• Ensure the ignition, holding, and contingency plans are consistent with the predicted fire behavior and fuel types inside and outside the planned ignition unit(s).

• Complete and sign Appendix B Technical Reviewer Checklist, Prescribed Fire Plan and the Element 1: Signature Page, Prescribed Fire Plan.

• Participate in prescribed fire reviews and technical reviews of burn plans

4 Development of RT-

• Develop curriculum based on current National Prescribed Fire Policy, NWCG Standards, associated FS direction and regional needs

• In person training - Location and logistics may be arranged by the contractor or by R4 personnel.

Delivery logistics will be determined in the individual Call Order

• Virtual training – if requested, contract shall be responsible for the facilitations, documents, and material. R4 personnel will assist with logistics to include workshop documentation of attendance and recording of workshop.

• Contractor should anticipate the need to develop and provide additional information and training on relevant topics

• Coordinate with various host cooperators on content of their planned presentations.

5 Delivery of RT-300 • Present curriculum of topics pertinent to participants and the agency. Contractor shall develop and make formal presentations at a very professional level on current issues and topics

• Facilitate classroom and small group discussions, opening and close-out presentations, daily planning, logistical support, marketing, and documentation needs for the Intermountain Region.

• Participate as requested in the one session: opening and close-out presentations, planning, logistical support, marketing, and documentation needs for the refresher.

• Assist contractor with the coordination of mobilization to and from training delivery sites and to buildings/property to perform activities associated with the program of work.

COR

6 Development and Delivery of Burn Plan Writing Workshop

• Contractor to Develop Burn Plan Writing curriculum based on current National Prescribed Fire Policy, NWCG Standards, associated FS direction and regional needs.

• Participate as requested in 5 -day sessions: opening and close-out presentations, planning, logistical support, marketing, and documentation needs for R4.

• In person training - Location and logistics may be arranged by the contractor or by R4 personnel.

Delivery logistics will be determined in the individual Call Order.

• Assist contractor with the coordination of mobilization to and from training delivery sites and to buildings/property to perform activities associated with the program of work.

• Virtual training – if requested, contract shall be responsible for the facilitations, documents, and material. R4 personnel will assist with logistics to include workshop

Per individual task documentation of attendance and recording of workshop

7 Facilitated Learning

Analysis Review The contractor maybe subject to the following roles in the FLA process:

• Storyteller/Writer-Editor- This position must have the ability to create the story of the accident and to write it accurately, clearly, and compellingly in such a way as to take maximum advantage of its learning potential for the greater organization.

• Peer- Individuals directly involved in the accident should be represented by an FLA Team member with intimate knowledge of the duties and skills necessary to serve in a similar position/job title.

• Subject Matter Expert- The more complex an FLA, the more the team will be looking for lessons learned for the larger organization.

Therefore, it is important to have an FLA Team member with expertise in the activity surrounding the accident

Per individual task order

COR

8 Burn Boss Workshop Development

• Initiate pre-training session coordination with various cooperators as specified by the Intermountain Regional Fuels Specialist. Assist cooperators in the identification and evaluation of potential field sites to be used.

• Ensure cooperators understand the limitations of the expected attendees and incorporate adjustments to meet the needs for an effective learning environment.

• Coordinate with various host cooperators on content of their planned presentations. Eliminate duplications between presentations and ensure critical teaching points are included

• Assist R4 personnel with logistical arrangements

• Develop curriculum and be prepared to deliver prescribed fire workshop training subjects as identified by the Government.

• The workshop may require a field component during the delivery. This

Per individual task could include, but not be limited to, identifying field sites for exercises or delivery of topics related to the host Forest or unit (visiting treatment sites); map out timeframes for participant travel to and from exercise, exercise delivery, and logistical needs such as restroom stops; and identify camping locations if participants will stay overnight at field locations

9 Burn Boss Workshop Delivery

• Lesson Development for Workshop offerings require a constantly updated curriculum of topics pertinent to the students and issues of the interagency community.

• Contractor shall develop and make formal presentations at a very professional level on current issues and topics.

• Contractors shall update training and workshops offerings within 7 business days of being provided updated information.

• Adapt to the changing expectations of the class and develop field and classroom exercises that allow the attendees to expand their understanding of the complex prescribed fire environment and the

• critical interactions between line officers and staff at the field unit level.

• Mentor attendees in small groups or one-on-one during the training events

• Guide students through self-reflection and learning through after action reviews

• Lead discussions on pre-planned topics during vehicle travel times, during evening meals with attendees, and at other opportunities as they arise

• Participate as requested in 5-day sessions: opening and close-out presentations, daily planning, logistical support, marketing, and documentation needs for the Intermountain Region

Per individual task

• Coordinate with various host cooperators on content of their planned presentations. Eliminate duplications between presentations and ensure critical teaching points are included

• Assist contractor with the coordination of mobilization to and from training delivery sites and to buildings/property to perform activities associated with the program of work.

7.0 Government Furnished

(a) the Government may provide an R4 vehicle (US Forest Service or rental fleet) for the contractor(s) to transport attendees to field sites and other official functions associated with any R4 sanctioned event.

(b) The Government may provide equipment, video or images, electronic files, and/or documents to be used in the development of educational products.

(c) The Government may temporarily supply the Contractor with personal protective equipment (PPE) and other fire gear required for field work or access to the fireline – except NWCG-compliant firefighting leather boots, which the Contractor shall provide. The Contractor shall return all supplied PPE to the or Federal or State Partner Agency promptly upon completing field work or when PPE is no longer required.

8.0 Administrative Considerations

6.1 Designation of Contracting Officer’s Representative (COR)

A COR will be designated for the IDIQ and each Task Order awarded will also have a COR designated for that specific award.

The COR is responsible for the technical direction of the contract work. In no event, however, will any understanding, agreements, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual document executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer shall be informed as soon as possible of any actions or inactions by the contractor or the Government which may affect the price, required delivery or completion times stated in the contract, so that identified desired changes and outside influences on the contract may be modified as necessary. Whenever, in the opinion of the contractor, the COR requests efforts outside the scope of the contract, the contractor shall advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferable in writing if time permits. Proceeding with work without proper contractual coverage could result in non-payment. A copy of the COR delegation letter shall be provided to the Contractor within five days after award.

9.0 Travel

Travel maybe required as part of the Contractor performance and will be identified in the individual statement of work of each call awarded under this IDIQ. All travel will be paid in accordance with the Federal Travel Regulations (FTR).

All travel plans and estimates shall be approved, by the Contracting Officer’s Representative (COR), prior to commencement of travel and once conducted shall be presented for payment with receipts that document actual airfare and lodging (inclusive of taxes) in accordance with the FTR. Meals and incidental expenses are reimbursable at the current standard daily rate as established by the FTR. The contractor shall be reimbursed for actual allowable and reasonable travel costs incurred during performance of this effort in accordance with the Federal Travel Regulations (FTR) currently effective on the date of travel. The contractor shall complete a Trip Report for each individual authorized to travel and provide a detailed invoice including dates of travel and receipts for related expenses such as airfare, baggage, parking, rental car, hotel rooms and local transportation. Travel expenses must be authorized in advance to be allowable. The Government retains the option to provide meals and/or lodging when travel is required. A list of localities and maximum per diem rates are available at: http://www.gsa.gov/perdiem.

Travel will be authorized on a case-by-case basis as specified in each task order. The Contractor shall not exceed the total funds available for travel as indicated on the order without advanced written approval.

10.0 Contractor’s Key Personnel

The Contractor shall employ and maintain personnel with expert knowledge and experience in prescribed fire planning, wildland fire, prescribed fire implementation experience, past or current wildland fire or prescribed fire qualifications, and specialized experience as an instructor, mentor, guest speaker, operations or field coordinator. Key Personnel identified for this contract includes:

Position – Position –

The Contactor agrees that no Key Personnel substitutions or additions will be made unless necessitated by compelling reasons including, but not limited to, illness, death, maternity/paternity leave, or termination of employment. In such event, the Contractor must promptly provide information required below to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) for approval prior to any substitution or addition of Key Personnel. Proposed substituted Key Personnel must have qualifications that meet or exceed the qualifications of the persons replaced. Fully compliant requests for substitutions or additional must be submitted in writing to the CO and COR for approval at least fifteen business days in advance of the proposed changed. The CO will notify the Contractor withing fifteen business days after receipt of all required information of the decision on the substitution or addition. All disapprovals will require resubmission of another substitution or addition within fifteen (15) days by the Contractor.

Request for Key Personnel changes must provide:

Detailed explanation of the circumstances necessitating the proposed substitutions or additions, complete resume for the person to be substituted or added, and any other information requested by the COR and/or COR.

Noncompliance with the provisions of this clause will be considered a material break of the terms and conditions of the contract for which the Government may seek any and all appropriate remedies, to include termination for default.

A resume for each person in your company that will be putting in for this solicitation is required to address each of the mandatory items listed in section 3.0 Qualifications and Requirements.

Subcontracting:

The Contractor shall promptly notify the Contracting Officer upon entering any subcontract arrangement. The notice shall be in writing and include name, address, and phone number of the subcontractor, the date of the subcontract, the duration of the subcontract, a description of the work being subcontracted, and documentation of the subcontractor’s authority. Contractor is responsible for insuring that subcontractor complies with all applicable contract requirements including labor provisions and flow-down clauses. The notice shall be given to the Contracting Officer prior to the subcontractor performing work under the Government contract.

Commented [CSF1]: Do we need this section?

Commented [CSF2]: Is this necessary still would like resumes for individuals in the company but I need to chat on this.

http://www.gsa.gov/perdiem

The government may have each potential contractor subcontract out subject matter experts (SME) and/or university professors to help out in the workshops and/or refreshers. The government will give a two week notice prior to submitting the call order. This would give potential vendor the chance to bid and find a SME or professor, this will be for the Burn Boss Workshop, RT-300 Refresher Training, and the Burn Plan Writing Workshop.

11.0 Security Requirements

Specify security requirements that apply to the contract performance. Specify the level of clearances required and identify positions that are applicable.

Contractors shall not have access to government facilities unless there is a government representative on-site.

12.0 Data Rights

The Contractor will be prohibited from publishing or disseminating information resulting from work performed under this contract, and/or using data produced or obtained under this contract, and/or any other information or products provided by the Government, or which the Contractor develops, for any purpose other than performance under this contract without prior written approval from the Contacting Officer. Any data produced, furnished, acquired or used by the contractor will be retained by the government.

13.0 Section 508 - Electronic and Information Technology Standards

All information technology acquired, produced, and/or stored will meet the requirements identified in Section 508 of the Rehabilitation Act of 1973.

14.0 Performance Requirement Measures

Indicate how the government will measure the contractor's performance for specific tasks or work critical to the mission essential items).

The Forest Service will have a designated technical point of contact (Technical Monitor and/or COR) when contractors are being utilized. This Technical Monitor and/or COR will verify work is being completed to the standard required in the Performance Work Statement. The expectations, standards, and timeline requirements will be identified in the task order and reviewed with the Contractor by the Technical Monitor and/or COR. The Technical Monitor will provide documentation to the Contractor Officer Representative and/or Contracting Officer on the contract performance requirements.

Attachment If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.

All evaluation factors and significant subfactors representing the key areas of importance to be considered in the selection decision are outline in Section 4.2 Qualifications and Requirements. A resume is required to address each of the mandatory items listed.

Ordering Instructions

Intermountain Region 4 Prescribed Fire Training Support IDIQ

1. Overview This is an Indefinite Delivery Indefinite Quality (IDIQ) for USDA Forest Service Prescribed Fire Training for USDA Forest Service Intermountain Region.

The procurement action lead…