Attachment_D_Example.pdf

Attachment D is a non-scan/holdout items tracking document related to Collin County, Texas's digital imaging project. The document appears to serve as a record-management template for tracking original documents that require special handling during the conversion of paper records to digital storage. The file is structured to organize items by Collin County box number, case number, name, description, and project phase, though the specific phase designations are left blank in this example. This document supports Collin County's broader initiative to create a digital electronic warehouse for county records in compliance with Texas Local Government Code Chapters 201-205 and Texas Administrative Code sections 7.71-7.9.

The purpose of this tracking document is to maintain accountability for non-standard or sensitive materials that may require different processing procedures or retention considerations during the digitization process. By systematically recording original items that cannot be immediately scanned, Collin County ensures proper management of materials that may require expert handling, legal review, or alternative preservation methods. This document type is essential for large-scale records conversion projects where not all materials can be processed through standard digitization workflows, allowing the county to maintain complete records of all items included in the project scope while ensuring nothing is inadvertently lost or mishandled during the transition to digital storage.