2023-279_Bid_Tabulation_CO.pdf
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- Attached to
- Digital Imaging
- Solicitation number
- 2025-182
- Issued by
- Collin County, Texas
About this file
This document is a Cooperative Quote for Digital Imaging Services (Quote 2023-379) involving the County District Attorney's Office and other county departments including Purchasing, Juvenile Probation, Sheriff's Office, and Public Works. The quote covers digital imaging services with two primary project scopes: a District Attorney Project and additional projects across various county offices. The total project involves scanning approximately 1,600,000 pages for the District Attorney and 288,000 pages for other departments, with services including black and white, grayscale, and color scanning at various resolutions, document preparation, indexing, and digital delivery options. The contract was awarded by Court Order 2024-199-02-26 under Buyboard 661-22.
CASO LLC dba ECM Today was the awarded vendor, with competitive pricing from another bidder (Record Consultants Inc.). Pricing is structured with per-page and per-hour rates for different scanning types and document preparation, ranging from $0.0590 to $0.5500 per page depending on specifications. The lump-sum project costs are $218,059.00 for the District Attorney Project and $39,849.84 for other departmental projects. Digital delivery options include Laserfiche Brief Case and FTP, with minimal additional costs. The pricing structure allows flexibility for various scanning requirements, page sizes, and digital indexing needs across different county departments.
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Cooperative Quote 2023‐379 Digital Imaging Services Bid Tabulation
Line # Description QTY UOM Unit Cost Ext. Cost Unit Cost Ext. Cost
District Attorney Project: provide not to exceed cost based upon details including a breakdown by item to render project complete and operational. (refer to 5.18.1) 1 Lump‐Sum 19.4150$ 218,059.00$ 43.2000$ 395,497.00$
1.1 Cost per page for scanning at 300 dpi b/w 1,600,000 page 0.0590$ 94,400.00$ 0.0700$ 112,000.00$
1.2 Cost per hour for document preparation 3,200 hour 18.5000$ 59,200.00$ 40.0000$ 128,000.00$
1.3 Cost per page for scanning in greyscale 160,000 page 0.0650$ 10,400.00$ 0.0700$ 11,200.00$
1.4 Cost per page for scanning at 300 dpi color 160,000 page 0.0700$ 11,200.00$ 0.0600$ 9,600.00$
1.5 Cost per page for scanning at 600 dpi color 100 page 0.0800$ 8.00$ 0.0700$ 7.00$
1.6 Cost per page for scanning pages larger than 8.5 x 14 100 page 0.5500$ 55.00$ 2.5000$ 250.00$
1.7 Cost per document index field 18,400 each 0.0650$ 1,196.00$ 0.3500$ 6,440.00$
1.8 State price for Laserfiche Brief Case preferred option of delivery
1,600,000 each 0.0045$ 7,200.00$ 0.0050$ 8,000.00$
1.9 State price for FTP delivery of images and indexing 1,600,000 each 0.0020$ 3,200.00$ 0.0050$ 8,000.00$
1.10 Cost per page for contractor validation 1,600,000 page 0.0195$ 31,200.00$ 0.0700$ 112,000.00$
Projects referenced in 5.18 (Purchasing, Juvenile Probation, Sherriff's Office, Public Works, and others). Provide not to exceed cost based upon details including a breakdown by item to render project complete and operational. 1 Lump‐Sum 19.2650$ 39,849.84$ 43.0700$ 88,596.00$
2.1 Cost per page for scanning at 300 dpi b/w. 267,840 page 0.0590$ 15,802.56$ 0.0700$ 18,748.80$
2.2 Cost per hour for document preparation. 576 hour / box 18.5000$ 10,656.00$ 40.0000$ 23,040.00$
2.3 Cost per page for scanning in greyscale. 14,400 page 0.0650$ 936.00$ 0.0700$ 1,008.00$
2.4 Cost per page for scanning pages larger than 8.5 x 14. 8,640 page 0.5500$ 4,752.00$ 2.5000$ 21,600.00$
2.5 Cost per document index field. 3,312 each 0.0650$ 215.28$ 0.3500$ 1,159.20$
2.6 State price for Laserfiche Brief Case preferred option of delivery.
288,000 each 0.0045$ 1,296.00$ 0.0050$ 1,440.00$
2.7 State price for FTP delivery of images and indexing. 288,000 each 0.0020$ 576.00$ 0.0050$ 1,440.00$
2.8 Cost per page for contractor validation. 288,000 page 0.0195$ 5,616.00$ 0.0700$ 20,160.00$
Record Consultants Inc.CASO LLC dba ECM Today
Buyboard 661‐22 Buyboard 716‐23
Award by Court Order 2024-199-02-26
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