2022-210_Evaluation_Summary_CO.pdf
PDF 107 KB Posted
- Attached to
- Digital Imaging
- Solicitation number
- 2025-182
- Issued by
- Collin County, Texas
About this file
This document is a Scoring Summary for RFP 2022-210 Digital Imaging Services issued by Collin County, Texas, detailing the evaluation of vendor proposals for digital imaging services. The request for proposals involved a comprehensive assessment of 16 active submissions across multiple evaluation categories, including Level 1 Pass/Fail, Level 2 Detailed Proposal Assessment (with subcategories like Fit to General Requirements, Firm Overview, Staff Qualifications, and Quality Assurance Plan), and Level 3 Cost evaluation. Each vendor was scored on a 100-point scale, with specific point allocations for different assessment areas.
MEI Mail Services Inc. emerged as the top-scoring vendor with 84.92 points, followed by COMPU-DATA International, LLC with 81.99 points, and DocuLynx Operations LLC with 78.84 points. The scoring methodology included evaluating vendors on their technical capabilities, experience, qualifications, and cost competitiveness. Three additional vendors (ARC Document Solutions, Global Solutions Group, and SHI Government Solutions) were eliminated and not elevated to Level 3 evaluation. The document is dated 10/25/2022 and indicates an award was made by court order 2022-1227-11-14, suggesting a formal procurement process with legal oversight.
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2022-210 - Digital Imaging Services Scoring Summary - Level 4 - Best and Final Offer
Active Submissions
Total Level 1 A - Level 2 - Detailed Proposal Assessment
A-1 - Fit to General Requirements
A-2 - Firm Overview, Staff Qualifications /
Experience / Credentials / &
Additional Information, References
A-3 - Quality Assurance Plan B - Level 3 - Cost B-1 - D.A. Project B-2 - Projects referenced in §5.18
Supplier / 100 pts Pass/Fail / 75 pts / 25 pts / 25 pts / 25 pts / 25 pts / 18 pts / 7 pts
MEI Mail Services Inc. 84.92 Pass 67 21.67 22 23.33 17.92 14.2 ($97,342.00) 3.72 ($22,057.34)
COMPU-DATA
International, LLC 81.99 Pass 70.33 22 24 24.33 11.66 8.556 ($161,584.00) 3.101 ($26,455.68)
DocuLynx Operations LLC 78.84 Pass 69 22.33 23 23.67 9.838 7.569 ($182,655.00) 2.269 ($36,162.72)
WeScanFiles.com 77 Pass 52 19.33 16.67 16 25 18 ($76,810.00) 7 ($11,721.60)
ECM Today! (ECM Today!) 74.71 Pass 66.67 22.67 20.67 23.33 8.048 6.045 ($228,731.00) 2.004 ($40,948.92)
Elite Discovery (Moore) 72 Pass 68 22 23 23 4.001 2.994 ($461,746.00) 1.007 ($81,496.80)
Armstrong Archives 71.24 Pass 63.33 21.67 20.67 21 7.904 6.256 ($221,000.00) 1.648 ($49,795.20)
ScanWorks 69.77 Pass 63.67 22.67 19.33 21.67 6.104 4.736 ($291,960.00) 1.369 ($59,954.40)
3 Scanning LLC 67.92 Pass 59 20.33 18.67 20 8.918 7.188 ($192,338.00) 1.73 ($47,433.60)
J&B Software, an Exela Company 66.63 Pass 58.67 20 18 20.67 7.96 5.878 ($235,216.54) 2.082 ($39,414.95)
Court Record & Data Management Services, Inc.
66.28 Pass 53.67 16.67 17 20 12.61 9.303 ($148,615.00) 3.306 ($24,818.40)
Toshiba Business Solutions, Inc. (Toshiba
America Business Solutions, Inc.)
65.57 Pass 56.33 17.67 18.33 20.33 9.241 6.721 ($205,715.30) 2.52 ($32,555.40)
Award by Court Order 2022-1227-11-14 RFP 2022-210 Digital Imaging Services 10/25/2022
Ricoh USA 64.65 Pass 55.67 19.33 16 20.33 8.979 6.951 ($198,900.38) 2.028 ($40,467.33)
National Records Centers 63.5 Pass 54.67 21.67 14.67 18.33 8.834 7.091 ($194,972.50) 1.743 ($47,067.84)
Stars Information Solutions (JEH, EAS
Inc.)
62.72 Pass 57.67 20 18.33 19.33 5.055 3.883 ($356,021.00) 1.172 ($70,021.44)
Scott-Merriman (Dick Powers) 62.15 Pass 57.67 20.33 18.67 18.67 4.479 3.551 ($389,371.00) 0.92842 ($88,377.12)
Office Depot 60.37 Pass 60.33 21 19.33 20 0.03293 0.02531 ($54,624,544.00)
0.00762 ($10,774,559.52)
Eliminated Submissions (not elevated to Level 3)
Level 1 A - Level 2 - Detailed Proposal Assessment
A-1 - Fit to General Requirements
A-2 - Firm Overview, Staff Qualifications /
Experience / Credentials / &
Additional Information, References
A-3 - Quality Assurance Plan B - Level 3 - Cost B-1 - D.A. Project B-2 - Projects referenced in §5.18
Supplier Pass/Fail / 75 pts / 25 pts / 25 pts / 25 pts / 25 pts / 18 pts / 7 pts
ARC Document Solutions, LLC Pass 51.67 11.67 20 20 - - -
Global Solutions Group, Inc. Pass 50.33 16.33 16.67 17.33 - - -
SHI Government Solutions Pass 50.33 19 15.67 15.67 - - -
Award by Court Order 2022-1227-11-14 RFP 2022-210 Digital Imaging Services 10/25/2022
File details come from the government source that posted it. Updated .